Adm Asst to Unv. Coord. of EOF Program--INTERNAL UNION APPLS ONLY

Updated: 2 months ago
Location: Madison, NEW JERSEY
Job Type: FullTime
Deadline: ;

Posting Details

Job Title: Adm Asst to Unv. Coord. of EOF Program--INTERNAL UNION APPLS ONLY
Campus: Florham Campus, Madison, NJ
Department: Educational Opportunity Fund-Florham
Hiring Manager: Marjorie Hall
Hiring Manager Title: Coordinator/Director of the EOF Program
Position Type: Staff
Grade: 12
FLSA: Non-Exempt
Faculty Rank:
Salary: $733.37 Weekly Minimum
Status: Full-Time
Months Worked: 12 Month
Job Summary:


The Administrative Assistant provides advanced and diversified administrative and secretarial support services to the University Coordinator/Director of the Educational Opportunity Fund Program and the EOF staff on an assigned campus. The incumbent supports campus, summer program and university initiatives.
Responsibilities include: the coordination of daily office activities; serving as office receptionist; coordination of office recruitment activities including confirmation of scheduled interviews and working with parents to assist them in completing the financial component of the admissions process; monitoring and maintaining budget and other fiscal records; assisting EOF staff in the preparation of reports and coordination of the planning, organization and implementation of seminars, programs, and external activities; working with university staff and faculty; and oversight of student workers and volunteers. The incumbent utilizes creative ideas to improve programs, services and office operations.

Required Qualifications:

1. Completion of commercial courses related to secretarial, general office and administrative skills, or demonstrated equivalency through work experience. College credits preferred.

2. A minimum of 3 years of experience in a complex academic or corporate administrative environment including office oversight responsibilities, experience with budget maintenance and administrative record keeping, and program coordination. Must be able to work independently.

3. Excellent interpersonal, oral and written communication skills and the ability to interact effectively with students, faculty, staff and external constituents.

4. Personal computer proficiency for word processing, spreadsheet, and data management applications. Knowledge of Office 365, Word, Excel, PowerPoint, e-mail, and the internet. Experience with Ellucian and/or desk top publishing a plus. Ability to learn new programs/applications quickly.

5. Demonstrated ability to work independently and coordinate special programs and events with a minimum of supervision. Must be self-motivated, able to take initiative and use creativity.

6. Employment is contingent upon a satisfactory background check. Candidates for hire will be required to sign a waiver authorizing the background check and produce a Social Security Card.

Preferred Qualifications:
Hours Worked


Posting Date: 02/19/2021
Special Instructions to Applicants:
Application Types Accepted: Application for Employment

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