Accounts Payable Specialist

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Accounts Payable Specialist – Boca Raton, FL.

Serves as one of the Accounts Payable Specialists within the Procurement-Payables area of Financial Affairs, reporting to the Associate Director of Procurement-Payables.

Summary of Responsibilities include:

• Ensures timely payment of supplier invoices, and employee expenses, while maintaining accurate records and controls.

• Verifies all data on supplier invoices.

• Share responsibility with fellow team members to ensure large volume production of work is processes in a timely fashion.

• Research Workday for appropriate information, including but not limited to, duplicate invoices, correct matching of purchase order to invoice, appropriate processing date by fiscal year, Supplier remit and funds availability.

• Acts as the first-line communicator via phone and e-mail with suppliers and departments regarding problems, payments and invoices.

• Interacts with the University internal/external customers courteously.

• Resolves conflicts and concerns with tact and diplomacy. Escalates issues to higher level when needed.

• Follows up continuously with stakeholders until invoices are paid or otherwise resolved.

• Provides input to management regarding streamlining work processes, reports, and business process improvement.

• Reviews all vendor files on a regular basis.

• Obtains necessary signatures and/or documentation.

• Assist with training of new staff in Workday and regarding policy and procedures

• Assists with other ad hoc projects and duties as assigned by leadership.

FAU Benefits and Perks 

• If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: 
• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. 
• State retirement options including tax-deferred annuities and Roth 403(b) plans. 

• State employees Public Service Loan Forgiveness (PSLF) program - https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service  
• Flexible work arrangement plans - https://www.fau.edu/hr/employee_relations/flexwork.php  
• Sick Leave Pool Program 
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). 
• Paid Community Engagement Volunteer Service Day - https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf   

• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). 

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php  

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Minimum Qualifications:

A high school diploma and five years of appropriate experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Salary:

$37,000 - $39,000 per year.
Full-time, Exempt Administrative, Managerial, Professional (AMP)

College or Department:

UPRO: Procurement Payables

Location:

Boca Raton

Work Days and Hours:

Monday - Friday 8:00 am. - 5:00 pm. with additional hours during the peak time of the fiscal year.

Application Deadline:

2024-04-09

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMODATIONS:
Individuals with disabilities requiring accommodation, please call 561-297-3057. 711