Accounts Payable Specialist

Compensation:

$44,969-$52,228-comensurate with education and experience

Compensation Type:

Non-Exempt

Employment Type:

Regular

Scheduled Weekly Hours:

40

Grade:

NE04

Department:

Accounting

Position Summary

Prepares, verifies, and posts accounting documents and transactions, balancing transaction totals, and preparing financial information and reports. Performs activities related to one or more accounting functions, such as payables, receivables, travel reimbursements, contracts and grants, payroll, and document control.

Duties & Responsibilities

• Responsible for ensuring that all payments are issued and resolved in a timely manner;
• Routes invoices to proper approving managers;
• Assists with department and management questions related to expenses;
• Answers supplier requests for payment status;
• Reviews invoices for applicable tax and records required compensating tax per State regulations
• Assists purchasing with resolving contract and invoice discrepancies by ensuring timely resolution and insuring credit memos are received;  
• Assists departments with matching invoices to purchase orders and receipts to invoices; review accuracy of quantity units of measure and price; enters matched PO invoices into the financial system in an efficient and timely manner.
• Processes payments due that may not have purchase orders issued such as utility bills and direct payments.
• Matches invoices to checks to ensure proper distribution of checks and archives checks for audit purposes.
• Assists with providing accurate and effective document preparation and records management relative to accounts payable in accordance with retention policies and procedures.
• Analyzes vendor files and prepares 1099's for review and annual submission;
• Prepares and/or posts accounting transactions to journals and ledgers in computerized accounting systems;
• Reviews documents for accuracy and completeness;
• Ensures compliance with applicable local, state, federal laws and regulations, college policies and accepted accounting principles and practices applicable to public agencies;
• Produces a variety of documents, including reports, registers, encumbrances, worksheets, billings and schedules;
• Works closely with program directors regarding expenditures and provides guidance on policies and procedures;
• Balances assigned accounts to general ledger;
• Responds to requests for information, conducting appropriate research, preparing reports and recommendations as needed;
• Performs accounting clerical support activities, including generating, filing, and copying various documents;
• Provides backup for positions in department;
• Primary contact for all employee inquiries related to vendors, carriers, and accounts payables;
• Other miscellaneous job-related duties as assigned.

MINIMUM JOB REQUIREMENTS :

• Associates Degree plus two (2) years experience in accounting or a related field required. Equivalent education and experience may be substituted for each other on a year for year basis;
• Proficient in MS Word, MS Excel.

PREFERRED QUALIFICATIONS:

• Accounts payable experience;
• Experience working with Workday;
• Experience working in a higher education setting.

KNOWLEDGE, SKILLS, and ABILITIES:

• Knowledge of modern principles and practices of accounting, auditing, budgeting, and purchasing procedures;
• Research techniques;
• Accounting software; and filing methods;
• Skill in data entry;
• Effective communication and organizational skills;
• Ability to operate general office equipment;
• Maintain a high degree of accuracy;
• Develop and maintain effective relationships;
• Accurately enter data in a prescribed database;
• Understand verbal and written requests and instructions; and problem solving.

CONDITIONS OF EMPLOYMENT:

Occasional evening and weekend hours required.  Extended periods of time working on a computer. 

PHYSICAL DEMANDS:

• No or very limited physical effort required;
• No or very limited exposure to physical risk.

WORK ENVIRONMENT :

• Work is normally performed in a typical office environment.

Best consideration date: May 10, 2024

APPLICATION PROCEDURE:  A complete application must include:  A letter of interest, 2) resume, 3) copy of unofficial transcripts, 4) names, email addresses, and phone numbers of (3) three references.

References will be contacted in conjunction with interviews. 

Required application materials should be sent to:  [email protected] .

EEO STATEMENT: NNMC is an equal opportunity employer.