Accounts Payable Specialist

Bowdoin College, United States

Updated: about 1 month ago
Location: Brunswick, MAINE
Deadline: ;

Posting Details


Title Accounts Payable Specialist
Posting Number S01247JP
Department Dining Services Administration
Job Summary
Bowdoin College is located in Brunswick, Maine with a student population of almost 2000. We make everything from scratch and consistently rate in the top 10 for college dining! Dining Service has its own butcher shop, bake shop, and organic garden that all supply food to our 2 dining halls and 3 retail locations.
The Accounts Payable Specialist will provide administrative support to the Dining Services department by processing accounts payable; maintaining petty cash; assisting with requests for information and providing administrative support as requested for dining managers. The ideal candidate will have the ability to problem solve and think critically while working independently and as a member of the team.
Essential Functions
  • Responsible for precise and timely processing of accounts payable through the College’s accounting software (Workday) and runs related reports. Keep accurate, current files on all documents generated by the office.
  • Receives dining invoices into CBORD’s Food Service Suite ensuring all data points are reviewed and adjusted as needed for accuracy.
  • Prepares daily bank deposits from cash & credit card sales for the dining halls and deliver to the cashiers office. When necessary, reconcile petty cash, prepare cash bags and handle other cash requests and documentation as required for the department.
  • Assists Administrative Coordinator with printing and distribution of function sheets for catering events.
  • Maintains office coverage in conjunction with the Administrative Coordinator by answering main phone line for Dining, assisting callers and/or directing to correct person.
  • Provide administrative support to dining managers as requested.
  • Assists at the checking station as needed.
  • Sort mail and receive deliveries.
  • Responsible for the renewal of all business licenses. Complete, submit and maintain applications for all catering liquor licenses.
  • Responsible for gathering and maintaining CS Gold data to show trends, counts, etc. for meals during the academic year breaks.



Pay and Benefits:
  • Hourly range for this position is expected to be: Minimum $22.00 – Maximum $25.00/per hour
  • A variety of health insurance plans
  • Life insurance, disability insurance, and a generous retirement plan
  • Paid time off – Vacation, Personal, and Holidays
  • Paid parental leave
  • Access to many of the College’s facilities including the gym and pool
  • And more: https://www.bowdoin.edu/hr/benefits-perks/index.html
Education/Skills Requirements
Required:
  • High School diploma or GED equivalent.
  • Strong computer skills, especially with the Microsoft Office Suite and experience using financial software.
  • Excellent organizational, customer service, and oral and written communication skills.
  • Must have the ability to set own work flow, plan ahead and meet deadlines.
  • Ability to adhere to a high level of attention to detail resulting in accuracy in work.
  • Maintain confidentiality and interact professionally and courteously with guests and staff members.
  • Must be able to work closely with others within a team atmosphere and apply good judgment in interpreting dining service policies for students and other dining service customers.


Preferred:
  • Associate’s degree.
Experience Requirements and/or Equivalents
Required:
  • 3 – 5 years in a similar office setting with at least 3 years of data entry experience.


Preferred:
  • Prior experience using Workday Finance software for invoice processing.
Standard Work Days and Hours
  • Monday – Friday from 8:00 am – 5:00 pm
  • This position may require occasional overtime and weekend work during major college events.


#bcindeed
About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift
Employment Category Full Time Year Round
FTE 1.00
Benefits Eligible Yes
Pay Type Hourly
Background Check Package Requirements Support Staff + Credit
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job? No
Is a pre-placement physical required for this position? No
Posting Date 03/22/2024
Applications Accepted Until
Open Until Filled No
Type of Posting Internal/External
Special Instructions to Applicants
EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.

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