Accounts Payable Specialist - 006012

University of South Alabama, United States

Updated: about 13 hours ago

Location: Mobile, ALABAMA

Job Type: FullTime

Deadline: ;

Posting Details
Position Information

Position Number	006012
Position Title	Accounts Payable Specialist - 006012
Division	Finance and Administration
Department	172200 - Accounts Payable
Minimum Qualifications	Bachelor’s degree in accounting, business, finance, or directly related field from an accredited institution as approved and accepted by the University of South Alabama. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary	The University of South Alabama’s Accounts Payable department is seeking to hire an Accounts Payable Specialist. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions	Works closely with the Accounts Payable (AP) Manager and AP Assistant Manager in all aspects of the AP Department for an advanced understanding of all policies, procedures and systems. Processes journal vouchers in Banner for wire transfer transactions, corrections and adjustments. Responsible for compiling the monthly 1099 report and the review of all 1099 vendor account transactions including pulling the documentation and having the knowledge to determine if the vendor should be coded to receive a 1099 at year end. Assists the AP Manager/AP Assistant Manager with the 1099 yearend process which includes reviewing reports, checking addresses, checking total 1099 amounts and mailing of the 1099’s. Assists the AP manager with Year End closing processes. Assists the AP processors, vendors and other University departments to allow for accurate and timely payment of University expenditures. Assists with approving Direct Pay and Purchase Order invoices in Concur. Responsible for checking the afternoon report for documents that need to be cancelled and paid through payroll. Responsible for ordering/maintaining office supplies. Responsible for all returned University issued AP checks. Performs Special Projects and other duties as assigned. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required.

Essential Functions

Works closely with the Accounts Payable (AP) Manager and AP Assistant Manager in all aspects of the AP Department for an advanced understanding of all policies, procedures and systems.
Processes journal vouchers in Banner for wire transfer transactions, corrections and adjustments.
Responsible for compiling the monthly 1099 report and the review of all 1099 vendor account transactions including pulling the documentation and having the knowledge to determine if the vendor should be coded to receive a 1099 at year end.
Assists the AP Manager/AP Assistant Manager with the 1099 yearend process which includes reviewing reports, checking addresses, checking total 1099 amounts and mailing of the 1099’s.
Assists the AP manager with Year End closing processes.
Assists the AP processors, vendors and other University departments to allow for accurate and timely payment of University expenditures.
Assists with approving Direct Pay and Purchase Order invoices in Concur.
Responsible for checking the afternoon report for documents that need to be cancelled and paid through payroll.
Responsible for ordering/maintaining office supplies.
Responsible for all returned University issued AP checks.
Performs Special Projects and other duties as assigned. Regular and prompt attendance.
Ability to work schedule as defined and overtime as required.
Related duties as required.

Posting Information

Number of Vacancies	1
Position End Date (if temporary)
Job Open Date	04/06/2024
Job Close Date
Open Until Filled	Yes
Special Instructions to Applicants
Working Days	Monday - Friday
Working Hours	8:00 a.m. - 5:00 p.m.
Job Location	Main Campus
Full-time or Part-Time	Full Time
Regular or Temporary	Regular

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