AIR is currently seeking an Accounts Payable Manager to join our Contracts & Finance Operations team. The position resides in the Accounting Operations unit and reports to the Senior Manager Accounting Operations. The Accounts Payable Manager oversees and supports all staff and activities related to accounting transactions in Accounts Payable. A candidate will be proficient in the performance of all activities related to account payable processes and possess strong supervisory and effective communication skills.
The Corporate Finance Office (CFO) is a dynamic workplace within AIR with a clear agenda to develop a service-oriented organization aligned with the strategy and needs of the organization. It is composed of a strong team of co-workers and challenging varied roles that aim to stretch and expand the value CFO delivers within American Institutes for Research (AIR).
This position can be remote or located out of any of the following AIR locations: Arlington, Virginia; Rockville, Maryland; Chicago, Illinois; Waltham, Massachusetts; or Chapel Hill, North Carolina.
About AIR:
Established in 1946, with headquarters in Arlington, Virginia, AIR is a nonpartisan, not-for-profit institution that conducts behavioral and social science research and delivers technical assistance to solve some of the most urgent challenges in the U.S. and around the world. We advance evidence in the areas of education, health, the workforce, human services, and international development to create a better, more equitable world.
AIR’s commitment to diversity goes beyond legal compliance to its full integration in our strategy, operations, and work environment. At AIR, we define diversity broadly, considering everyone’s unique life and community experiences. We believe that embracing diverse perspectives, abilities/disabilities, racial/ethnic and cultural backgrounds, styles, ages, genders, gender identities and expressions, education backgrounds, and life stories drives innovation and employee engagement. Learn more about AIR's Diversity, Equity, and Inclusion Strategy and hear from our staff by clicking here .
The responsibilities for the position include:
- Manage the direction, coordination, and control of day-to-day Accounts Payable activities from invoice receipt to the payment process.
- Proactively ensure alignment of Accounts Payable support with organizational needs and goals.
- Promote excellent working relationships among internal and external business partners.
- Prioritize service delivery, ensuring customer satisfaction by meeting/exceeding business needs.
- Provide exceptional customer service and support to vendors and internal staff.
- Ensure timely and accurate processing in accordance with internal policies and government regulations.
- Establish and monitor metrics to identify outreach/training needs within the organization.
- Monitor and maintain internal controls and assist with audit requests.
- Support the supervision of personnel, which includes work allocation, hiring, training, and problem resolution; evaluate performance and make recommendations for personnel actions; motivate employees to achieve peak productivity and performance.
- Provide employees with training, feedback, career counseling, mentoring and development.
- Lead compliance activities for stale dated checks, unclaimed property, and other reporting requirements.
Education, Knowledge, and Experience:
- Bachelor’s degree in Finance, Accounting, Business Administration or Economics.
- At least 4 years of demonstrated Accounts Payable or relevant work experience.
- Strong knowledge of the Federal Acquisition Regulations (FAR).
Skills:
- Fine attention to detail, high level of proficiency in accounting systems (preferably Deltek Costpoint, QuickBooks and Cognos analytics).
- Strong work ethic, flexibility, and ability to consistently meet established timelines.
- High level of initiative, team oriented and collaborative.
- Demonstrated critical thinking and problem-solving skills.
- Effective communicator continually demonstrating sensitivity to diversity, equity, and inclusion.
- Advanced skills in MS Excel, including experience with large data sets.
- Comfortable working in a virtual/dispersed work environment
Disclosures:
AIR requires all new hires to be fully vaccinated against COVID-19 or receive a legally required exemption from AIR, as a condition of employment. AIR will ask candidates to verify their vaccination status only after a conditional offer of employment is made. Applicants should not provide information about their vaccination status or need for exemption prior to receiving a conditional offer of employment from AIR.
Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position. Depending on project work, qualified candidates may need to meet certain residency requirements.
All qualified applicants will receive consideration for employment without discrimination on the basis of age, race, color, religion, sex, gender, gender identity/expression, sexual orientation, national origin, protected veteran status, or disability.
AIR adheres to strict child safeguarding principles. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks.
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