Accounts Payable Manager

Requisition Id 12358 

Overview:  

We are seeking to hire an Accounts Payable Manager who will focus on supporting all accounts payable functions within the Business Services Directorate at Oak Ridge National Laboratory including managing the staff in the Accounts Payable group. This position resides within the Accounting Operations Division and reports to the Group Leader, Payroll and Payment Services

As a U.S. Department of Energy (DOE) Office of Science national laboratory, ORNL has an extraordinary 80-year history of solving the nation’s biggest problems. We have a dedicated and creative staff of over 6,000 people! Our vision for diversity, equity, inclusion, and accessibility (DEIA) is to cultivate an environment and practices that foster diversity in ideas and in the people across the organization, as well as to ensure ORNL is recognized as a workplace of choice. These elements are critical for enabling the execution of ORNL’s broader mission to accelerate scientific discoveries and their translation into energy, environment, and security solutions for the nation.

Major Duties/Responsibilities: 

• Performs all duties pertaining to managing staff in the Accounts Payable group within the Payment Services area, including performance objectives and reviews and any other tasks relating to direct reports.

• Applies effective analytical and problem-solving skills to issues in accounts payable area and helps to find and facilitate effective solutions.
• Responds to inquiries and ad hoc reporting requests of a time sensitive nature for the Business Services Directorate Leadership Team and others as required.
• Participates in working groups with other DOE lab counterparts for benchmarking and process improvement initiatives
• Works closely with procurement and receiving management to improve processes and foster teamwork between functional areas.
• Has responsibility for all vendor related tax reporting to the IRS, and maintaining regulatory, and compliance requirement for the accounts payable area including vendor tax.
• Oversees vendor registration process as it relates to vendor tax compliance.
• Prepares Payment Integrity reporting quarterly for yearly reporting to DOE and ensures compliance with reporting requirements and guidance.
• Works with Manager, Subcontract Review, SAP Functional Staff, and other groups within Accounting Operations on evaluating, implementing, documenting, and monitoring of effective internal controls, procedures, and processes
• Provides  lab wide or specialized training in topics relating to accounts payable as needed.
• Leads year end efforts for accounts payable area.
• Leads effort to implement new financial systems and processes as needed.
• Monitors, reconciles, and manages accounts payable related GL Accounts as needed including managerial responsibility for clean-up of aged items
• Documents and monitors adjustments requiring special handling.
• Monitors cross training within the department and adjusts areas of responsibility for staff members to ensure adequate coverage.
• Works to streamline and improve current processes and procedures within the accounts payable area.
• Prepares written documentation of new procedures when necessary and reviews existing procedures periodically to determine if updates are required.
• Interfaces with DOE, Inspector General, internal, and external audit staff in support of financial statement audits and other requests for data.
• Responsible for any A123 testing, documentation, and risk evaluation as required.
• Works with management, Functional Analysts, and IT programmers to address system requirements, identify and implement enhancements, and address issues as encountered.
• Manages process of testing for support packs in SAP as required.
• Effectively works as a member of a team while maintaining a positive and willing attitude and performs in a customer service-oriented manner.

• Participate or complete special projects as assigned.

• Ensures compliance with environment, safety, health, and quality program requirements.
• Maintains strong commitment to the implementation and perpetuation of values and ethics.

Basic Qualifications:

• A bachelor’s degree in accounting, finance, or a business-related field
• 10-12 years relevant experience in accounts payable or related accounting field is required.
• Excellent attention to detail and well-developed written and oral communication skills are required. 
• Strong analytical and problem-solving skills are essential.
• Must be a self-starter and take ownership of processes and deliverables.
• Requires proficiency in applying accounting principles, policies, and procedures.
• Position requires good human relations skills that promote effective and positive interactions with a diverse group of others, both internal and external to company.
• Candidate should have the ability to become familiar with the ORNL accounting system and external business applications to proficiently perform responsible tasks.

Preferred Qualifications:

• Degree in Accounting along with knowledge of UT-Battelle and DOE accounting systems, policies, and procedures is desired.
• Experience with A/P processes including managing A/P departments.
• Experience with SAP, Ariba and other software applications is preferred.
• Accounts Payable Manager (APM) certification is desired or the ability to obtain this certification.

Measures of Effectiveness: 

• Successfully performs assigned responsibilities in an accurate and timely manner.
• Successfully completes special projects as assigned.
• Maintains knowledge of applicable laws and regulations.
• Proficient use of UT-Battelle and DOE accounting systems to ensure efficiency and compliance.
• Works effectively with others, both internal and external to ORNL.
• Effective and efficient resolution of problems and/or issues that arise.
• Keeps supervisor informed of any issues that arise which may have an impact on successful and/or compliant operations.

Benefits at ORNL:  

ORNL offers competitive pay and benefits programs to attract and retain talented people. The laboratory offers many employee benefits, including medical and retirement plans and flexible work hours, to help you and your family live happy and healthy. Employee amenities such as on-site fitness, banking, and cafeteria facilities are also provided for convenience.

Other benefits include the following: Prescription Drug Plan, Dental Plan, Vision Plan, 401(k) Retirement Plan, Contributory Pension Plan, Life Insurance, Disability Benefits, Generous Vacation and Holidays, Parental Leave, Legal Insurance with Identity Theft Protection, Employee Assistance Plan, Flexible Spending Accounts, Health Savings Accounts, Wellness Programs, Educational Assistance, Relocation Assistance, and Employee Discounts.

If you have difficulty using the online application system or need an accommodation to apply due to a disability, please email: [email protected] or call 1.866.963.9545.

#LI-DC1

This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.

We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.

If you have trouble applying for a position, please email [email protected].

ORNL is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply.  UT-Battelle is an E-Verify employer.