Accounts Payable and Grants Coordinator

01-Aug-2022

Harvard Medical School

59279BR

Position Description

The Junior Grants Manager/Accounts Payable Coordinator is primarily responsible for financial and administrative management of departmental research funds. This will include monitoring and analyzing revenue and expenditures on federal and non-federal research grants, restricted gifts and other discretionary resources. They will ensure the timely and accurate processing of the department’s research expenditures, oversee invoice payments; purchasing and corporate card transactions; vendor set-ups and employee reimbursements. The incumbent will work closely with research and administrative staff to confirm appropriate cost allocations and to monitor the availability of funds.
They will also review and resolve invoice holds, follow up with researchers and vendors regarding payment issues, and monitor committed funds reports. This role is will also be responsible for financial compliance, reporting, forecasting and analysis. The incumbent will prepare sponsored financial reports requiring interpretation of University and Sponsor financial policies. This position will also assist PIs and the Office of Research Administration with the development and submission of grant proposals. This position may also include a small portfolio of 1 to 2 labs for which the incumbent will be responsible for providing guidance to the faculty about department, university and sponsored policies, as well as communicating to the PI(s) and supervisor about funding shortfalls and contingency plans.

Basic Qualifications

Minimum of 3 years administrative and/or financial related experience.

Additional Qualifications and Skills

• Bachelor's degree preferred.
• Expertise with MS Office Suite.
• The successful candidate must be able to take initiative, possess strong communication and inter-personal skills, as well as the ability to multi-task and move easily among varied work projects.
• Must be highly organized and detail oriented.
• Must be able to work as part of a team, as well as to work independently.
• This role requires seeing tasks to completion in a timely manner.

Additional Information

This position is based in Boston and some in-person on-campus work will be required, and flexible/remote work is an option. Any remote work must be performed in a state in which Harvard is registered to do business (CA*, CT, MA, MD, ME, NH, NY, RI, and VT). Individual flexible and remote work options for this role will be discussed during the interview process. *Note: Harvard employees working in California must be exempt.

The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements . Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . 

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

Harvard University offers an outstanding benefits package including:

• Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year.
• Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date.
• Retirement: University-funded retirement plan with full vesting after 3 years of service.
• Tuition Assistance Program: Competitive tuition assistance program, incredibly affordable classes directly at the Harvard Extension School, and discounted options through participating Harvard grad schools.
• Transportation: Harvard offers a 50% discounted MBTA pass as well as additional options to assist employees in their daily commute.
• Wellness options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complementary health services.
• Harvard access to athletic facilities, libraries, campus events, and many discounts throughout metro Boston.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Location

USA - MA - Boston

Job Code

400110 Financial Associate I

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Identity

Schedule

35 hrs. per week | Monday - Friday | 9:00 am - 5:00 pm

Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.