Accounting Technician III

Updated: about 1 month ago
Location: Fort Collins, COLORADO
Deadline: 18 Oct 2022

Posting Details
Posting Detail Information


Working Title Accounting Technician III
Position Location Fort Collins, CO 80523
Does this position qualify for hybrid or remote work? No
Classification Title Accounting Technician III
Posting Number 202200508P
Position Type State Classified
Open Date 10/04/2022
Close Date 10/18/2022
Salary $3,881 - $4,679 Monthly + Full Benefits
Employee Benefits
Colorado State University (CSU) and the State of Colorado are committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time classified employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/ .
Full/Part Time Full-time
State Classified Hourly No
Overtime Eligible
Description of Work Unit
HOUSING AND DINING SERVICES
Housing & Dining Services (HDS) is a multifaceted auxiliary organization responsible for management of on-campus housing facilities, residential dining, conferences, and the CSU Mountain Campus. Other areas within HDS include the RamCard, communications, sustainability, facilities, human resources, technology services, workplace inclusion, talent management, outreach, and business services. Approximately 450 full-time staff and 1,700 hourly and student staff serve the nearly 8,000 students who live on campus, as well as numerous campus and community guests. We strive to provide our residents and guests with safe living environments, quality dining, and exceptional co-curricular experiences. We accomplish this through sound fiscal and operational management strategies, and an emphasis on the development of programs and services that are designed to enhance personal growth and global engagement. Our staff exemplify our values of customer first service, commitment to students and staff, integrity, respect and teamwork, inclusiveness and diversity, innovation, and stewardship in support of the CSU Principles of Community.
WORK UNIT
This work unit exists to provide students with a safe living environment, quality food services and out of classroom experiences. The administration’s objectives is to develop sound fiscal and operational management strategies within the Housing and Dining Services system with emphasis on development of programs and services that will enhance the living environment of Colorado State University students and guests.
WORKING AT CSU
Founded in 1870 as the Colorado Agricultural College, Colorado State University is now among the nation’s leading research universities. Fort Collins is an award-winning city located on the Front Range of the Rocky Mountains with the foothills and 14,000-foot peaks visible to residents. Easy access to hiking, skiing, rafting and other outdoor sports is a great advantage to CSU students, faculty and staff.
CSU’s Commitment to Campus offers employees a healthy work-life balance through a wide variety of programs, discounts, and special benefits. This includes Employee Study Privilege (nine free credits per year available through CSU, CSU Global, CSU Online Plus, and University of Northern Colorado), Family Tuition Scholarship Program, Discounted Veterinary Care, Wellness Membership Discounts, Volunteers in Public Schools Leave Program, Athletic Ticket Discounts, and much more! Visit www.facultyandstaff.colostate.edu to learn more about working at CSU.
Position Summary
This position exists to provide payroll and personnel services for the 10 departments within HDS, which consists of over 1700 employees. This position is responsible for ensuring the accuracy of all HR information in Oracle for HDS employees and the following Human Resources Processes: processing Leave Without Pay, Worker’s Comp, Family Medical Leave, and New Hire information and terminations in Oracle for Administrative Professionals, State Classified, Grad Students, Student Hourlies and Non-Student Hourlies.
Minimum Qualifications
To be considered for this position, candidates must demonstrate:
• Three full-time years of technical accounting experience.
Substitutions
• Three years of bookkeeping or technical accounting experience other than that listed may substitute for the required experience.
• Two years of college, university or non-correspondence business school which included eighteen (18) semester credit hours of accounting or bookkeeping can substitute for the required experience. If using an educational substitution, a transcript or proof of degree must be submitted with your application on jobsatcolostate.edu
Preferred Qualifications
The ideal candidate will possess the following competencies (e.g. knowledge, skills, abilities, and other personal characteristics) which have been outlined as essential to performing successfully in this position:
• Must possess intermediate skills in Microsoft Excel.
• Bachelor’s degree in Accounting, Business or related field.
• Experience delivering exceptional customer service to internal and external customers while adhering to complex policy and competing priorities.
• Demonstrated attention to detail.
• Proficiency utilizing MS Word, MS Excel, and a variety computer programs to perform record keeping, data entry and other administrative tasks.
• Experience working with sensitive information and adhering to strict confidentiality guidelines.
• Ability to use exceptional verbal and written communication skills.
• Experience processing payroll in a higher education environment.

Essential Job Duties


Job Duty Category General Payroll Processing
Duty/Responsibility
  • Responsible for all Payroll Processes within HDS for a staff of over 1,700 employees.
  • Meet with all new employee types to gather necessary paperwork for employment such as the I-9 Employment Eligibility Verification and record data in Oracle.
  • Generate, process and verify pay rate, title and status changes for all employee types in Oracle. Process all promotions, terminations, retirements and transfers for all employee types.
  • Insure proper account number is applied to each employee for proper labor distribution accounting for all Housing and Dining Service departments.
  • Analyze state and university personnel rules and regulations and their impact on the HDS department.
  • Adjust payroll by appropriately classifying leaves, then calculating and posting: leave without pay, overtime hours, shift differential, on call hours and meal deduction adjustments.
  • Maintain confidential and accurate personnel records, files and reports for all HDS employees.
  • Design and implement processes for department compliance with state and university policies. Provide guidance to directors, supervisors and employees on compliance.
  • Notify employees of their Family Medical Leave benefit; record and monitor the hours they use.
  • Ensure that all deadlines are met.
Percentage Of Time 70
Job Duty Category Reconciliation of Payroll Records
Duty/Responsibility
  • Record, balance, audit and report sick leave and annual leave earned and used. Report leave usage to the University Records Department and to supervisors and employees within the department.
  • Oversee calculation of stipends and completion of contracts for Graduate Assistants
  • Assist all employees in answering HR-related questions and completing forms
  • Monitor/determine eligibility of international employees
  • Monitor various HR and Payroll reports
  • Enter bi-weekly payroll in Oracle
  • Create time sheets for quick pays
  • Investigate payroll questions
  • Process labor redistribution
  • Answer questions and solve problems with the electronic time clock system.
  • Cross train other employees as needed.

Percentage Of Time 30

Application Details


Special Instructions to Applicants
APPLICATION INSTRUCTIONS AND INFORMATION
  • Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the Work Experience section on the application.  Human Resources must be able to evaluate your experience based on this information.
  •  Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent. 
  • The Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met.  The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

 
INCOMPLETE APPLICATIONS
  • If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.
  •  An Application is incomplete if no current/ previous employment is included in the Work Experience section of the Application.
  • An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the Work Experience section of the Application.
  • Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

 RESUMES
  • When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position.  This process occurs after an application has passed the minimum qualifications screening.  

Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials. 
  • Please see the Required Documents section of the posting.

 
NOTES
  • Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.
  • The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.
  • All status updates for this position will be sent via email from human.resources@colostate.edu , OR the Employment Consultant facilitating the search process.  In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.
  • Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu

 
Equity, Diversity, and Inclusion at Colorado State University
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. 
Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Employment Office, at hr_service_center@mail.colostate.edu or call (970) 491- MyHR(6947).
 
DEPARTMENT CONTACT INFORMATION
  • Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions.
  • All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).

 
Conditions of Employment Pre-employment Criminal Background Check (required for new hires), Special Requirements/Other - Must be willing to sign and adhere to a Confidentiality Statement.
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Employment and Appeal Rights
If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb .
A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

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