Accounting Technician, Ambulatory Surgery Center, UT Health Austin

Job Posting Title:

Accounting Technician, Ambulatory Surgery Center, UT Health Austin

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Hiring Department:

Dell Medical School

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

Position to serve as a critical team member in the Ambulatory Surgery Center at UT Health Austin. This position provides accounting support for the Materials division and manages a high volume of voucher processing, purchasing, data entry, inventory control, and maintaining office equipment and supplies.

Responsibilities

• Timely processing of accounts payable for the department, including, but not limited to, purchase orders (PO), invoice payment requests, travel authorizations, and reimbursements. Ensure departmental account coding is accurate for all payments.

• Process purchases through UT Market Carts and with other vendors. Order general department supplies (copier, coffee, office) and maintain and track inventory.

• Reconcile department purchasing card (procard). Assist with the processing and input of implant information in REDCap.

• Support contract management activities for clinical units and monitor services to spend and expiration dates.

• Carry out ad hoc reporting supporting the Ambulatory Surgery Center, UT Health Austin initiatives.

• Support team in the annual physical inventory of capital and controlled assets (equipment, technology).

• Work with vendors and consultants to complete the onboarding process, resolve invoicing errors/issues, process checks, and re-issue requests.

• Provide consistent, timely, and reliable communication to clients via email or other methods regarding the status of approvals, returns, and process changes.

• Supports the facility by adhering to policies and procedures.

• Effectively works with the Materials Manager to ensure the facility’s equipment inventory is accurate and maintains relationships with vendors for equipment maintenance.

• Other related functions as assigned.

Marginal/Incidental Functions:

• While this is intended to be an accurate reflection of the current position, it is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Management reserves the right to revise the Position or require that other or different tasks be performed when circumstances warrant (i.e., emergencies, changes in personnel or staffing, workload, or technical developments).

Required Qualifications

High school graduation or GED plus experience as an administrative assistant or similar role. Professional verbal and written communication. Ability to anticipate needs and follow through with internal and external customers. Knowledge of basic medical terminology and proficiency in basic math skills. Basic knowledge of MS Suite (Word, Excel) and use of a computer, printer, and fax machine. Ability to maintain and respect the confidential nature of medical information. Ability to use experience and judgment to plan and accomplish goals. Strong organizational skills, a flexible work style, and ability to manage multiple challenging projects simultaneously in a fast-paced work environment. The Dell Medical School is especially interested in qualified candidates who can contribute to diversity and excellence within the learning health system. At the Dell Medical School, we strive to create a vital, inclusive health ecosystem. To ensure alignment, we follow these fundamental values: https://dellmed.utexas.edu/culture .

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Demonstrated experience with the University of Texas financial systems and accounting procedures. Three years of related experience in a hospital or ambulatory surgery center setting demonstrating increased responsibility. Experience with travel, entertainment and other types of invoices and voucher processes. Knowledgeable of the University’s procurement, payment, and audit processes. Proficiency in Point Plus, UT Market, DEFINE, Smartsheet, REDCap, and/or the Req System

Salary Range

$40,000 + depending on qualifications

Working Conditions

• Work hours are variable based on patient care needs but are generally Monday-Friday.

• Ability to sit and stand for prolonged periods of time, some bending, stooping, and stretching

• Ability to perform overhead and low-reaching activities

• Requires hand-eye coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and occasional use of other office equipment

• Physical strength for equipment needs; may require frequent lifting/moving up to 50 pounds and occasional lifting/moving in excess of 50 pounds.  

• Exposure to noisy equipment 

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.