Accounting Tech III

Colorado State University, United States

Updated: almost 2 years ago

Location: Fort Collins, COLORADO

Deadline: 29 Jun 2022

Posting Details
Posting Detail Information

Working Title	Accounting Tech III
Position Location	Fort Collins, CO 80523
Classification Title	Accounting Technician III
Posting Number	202200265P
Position Type	State Classified
Open Date	06/07/2022
Close Date	06/29/2022
Salary	$3,805 - $4,130 monthly + Full Benefits
Employee Benefits	Colorado State University (CSU) and the State of Colorado are committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time classified employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ and https://hr.colostate.edu/prospective-employees/our-perks/ .
Full/Part Time	Full-time
State Classified Hourly	No
Overtime Eligible
Description of Work Unit	The work unit exists to oversee, monitor, execute, regulate, supply, and assure the effectiveness and efficiency of those services necessary for fulfilling the goals of teaching, research and continuing education central to the academic mission of the Department of Clinical Sciences and the College of Veterinary Medicine and Biomedical Sciences. This work unit also exists to exercise a higher degree of decision making and independence by functioning with less direction.
Position Summary	The Clinical Sciences Accounting Technician III provides professional, technical and administrative leadership in developing and executing fiscal strategies, policies and procedures in support of the overall strategic missions of CSU, CVMBS and Clinical Sciences and its programs. This position performs high-level technical accounting which utilizes all four functional areas of accounting: recording, classifying, verifying, and reporting. Specifically, this involves grant budget development and implementation; oversight, guidance, and direction for fiscal operations and management; and extensive knowledge of compliance requirements for federal OMB Uniform Guidance, university and state fiscal rules, sponsor expectations, donor intentions, and other rules and regulations as applicable. This position reports to the Clinical Sciences Accounting Manager, and works closely with the faculty, and Department Head. He/she is an important member of the administrative team, and works closely with the Clinical Sciences Business Officer and other Clinical Sciences office staff. This position is eligible for a hybrid work arrangement after a period of onboarding and training.
Minimum Qualifications	To be considered for this position, applicants must demonstrate: Three full-time years of professional and/or technical financial accounting experience.
Substitutions
Preferred Qualifications	The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position: Demonstration of active, successful work in a leadership capacity within a professional business setting involving the simultaneous execution of multiple programs and initiatives Demonstration of strong, effective oral and written communication skills. Advanced working knowledge of Microsoft Office suite including significant experience in Word, Outlook, Excel and Access. Demonstrated strong analytical skills combined with the ability to assess compliance needs and accurately interpret, translate and execute them for understanding and use by supervisees and/or clients / constituents. Experience fostering collaboration across multiple parties at various hierarchical levels. Experience interpreting and ensuring compliance with regulatory policy. Experience with Cost Accounting Standards including federal OMB Uniform Guidance and ability to applying them in an operational setting while developing and executing methods and means to assure compliance. Experience managing project budgets with multiple funding sources and or cost/sharing requirements. Financial working knowledge within an institution of higher education. Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion. Directly related state service experience.

Essential Job Duties

Job Duty Category	Financial Oversight and Reporting
Duty/Responsibility	Apply interpretations of accounting policies, rules and regulations to ascertain a range of potential options and associated risks, and present resulting options to principal investigators in a clear manner to promote understanding and subsequent, appropriate and informed actions. Assess levels and degrees of appropriate actions and activities related to fiscal operations. Present advice and guidance to department, project management, and personnel based on professional interpretations, knowledge and experience. Determine appropriateness and allowability of current and/or proposed activities providing direction and insight on policies and regulations which may apply. Similarly, based on professional knowledge, experience and discretion, determine when current, proposed or potential activities may trigger real or perceived fiscal inappropriate behaviors/actions or misconduct. This requires development and implementation of plans for appropriate response to avoid or cease such activities, including an assessment of risk for various options, and specific actions to ensure proper personnel are informed and react accordingly. Identify, assess and present opportunities to department and project management to identify and realize new fund sources wherever possible, and leverage existing funds for optimal affect. Act as liaison between departmental personnel and Sponsored Programs and the CVMBS Dean’s Office regarding accounting and finance, budgets, staffing, sponsored projects, purchasing, contracting, and other issues as identified. Review and approve financial transactions and balances; assure accurate time and effort allocations; complete account reconciliations; and identify and correct errors while implementing effective means to avoid future recurrences. Provide an overview to the Clinical Sciences Business Officer and Department Head as needed to inform them of potential issues or concerns with an account such as deficits, staffing needs etc. in order to help facilitate a resolution.
Percentage Of Time	30

Job Duty Category	Fiscal/Budget Accounting
Duty/Responsibility	Prepare annual budgets and forecasts for self-funded accounts in the RECHAR (21), GENOP (22), and DCESUP (12) fund groups. Work with the Clinical Sciences Business Officer to learn how to determine the appropriate billing rates for self-funded activities as needed. Review these rates throughout the year to assess the account balances in preparation of for year end and may recommend new billing rates based on learned information. Prepare invoices for both internal and external clients and manage accounts receivable and deposit funds received from these clients. Work with Clinical Sciences Business Officer and faculty to oversee accounting of faculty startup/retention funds from the department, college and VPR. Analyze individual expenses to make sure they are appropriate for the purpose of the account and to keep costs efficient and related to the corresponding billing rates. Maintain separate reports of expenses and billing information in such detail as to allow for the best information when calculating future billing rates.
Percentage Of Time	30

Job Duty Category	Post-Award Grant Management
Duty/Responsibility	Apply CSU administrative policies in conjunction with granting agency policies and procedures to establish working budgets after a grant or contract is awarded. During the life cycle of the grant or contract, this position monitors the project periods, budget periods, staffing and expenditures to insure that appropriate agency rules and regulations are enforced. As the life cycle of the grant or contract closes, this position must coordinate with the Principal Investigators to insure that all charges to the grant or contract are appropriate, allocable and finalized. Coordinate with the Office of Sponsored Programs to insure that all sub awards have been completed and all final fiscal and technical reports have been submitted. Maintaining monthly reports for the PIs to use in making decisions regarding grant spending Maintain efficient, effective and accurate filing system for both electronic and paper documents and correspondence.
Percentage Of Time	20

Job Duty Category	Staffing
Duty/Responsibility	Works with Business Officer and faculty to coordinate staffing patterns for salaried personnel in the department for both the academic year and summer session. Maintains auditable record of initial staffing distributions and any changes that occur throughout the year. Inputs staffing distributions into the payroll database (ORACLE). Monitors funding availability and funding end dates for selected salaried and hourly personnel.
Percentage Of Time	10

Job Duty Category	Special Projects/Other Duties
Duty/Responsibility	This position will work as a member of the administrative team for the Department of Clinical Sciences. This may require new duties/tasks that will be assigned as needed to help the team either temporarily or permanently. Serve as departmental backup to other departmental Accounting Technician’s for processing purchasing documents, PCARD transactions, travel documents (authorization and voucher), and hourly payroll data. Serve as facility resource to faculty, staff, and students for interpretation of the University’s purchasing policies and procedures. Assist faculty, staff, and students with any problems associated with transactions as needed. Assure that the Accounting Team is appraised of all documentation and communications in a timely manner so that all work performed in a backup capacity receives appropriate follow-through to assure accuracy, completeness, and maintenance of appropriate records.
Percentage Of Time	10

Application Details

Special Instructions to Applicants	APPLICATION INSTRUCTIONS AND INFORMATION Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in the *Work Experience* section on the application. Human Resources must be able to evaluate your experience based on this information. Clearly outline dates of employment and hours worked per week for each employment experience listed in the Work Experience section of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent. The *Work Experience is the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met. The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.* INCOMPLETE APPLICATIONS If an Application is considered “Incomplete”, the Application will be removed from consideration for the position. An Application is incomplete if no current/ previous employment is included in the *Work Experience* section of the Application. An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in the *Work Experience* section of the Application. Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete. RESUMES When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening. Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials. Please see the *Required Documents* section of the posting. NOTES Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason. The selection process for State Classified positions may include an exam(s) and interview(s) which require candidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense. All status updates for this position will be sent via email from [email protected] , OR the Employment Consultant facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications. Pertinent updates to your Application status can be obtained by logging into your application account at https://jobs.colostate.edu Equity, Diversity, and Inclusion at Colorado State University The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. Colorado State University is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require a reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources – Employment Office, at [email protected] or call (970) 491- MyHR(6947). DEPARTMENT CONTACT INFORMATION Please check the Help link online at https://jobs.colostate.edu/help/ for assistance on your application or for answers to Frequently Asked Questions. All other inquiries should be directed to the Colorado State University Human Resources Office (970) 491- MyHR(6947).
Conditions of Employment	Pre-employment Criminal Background Check (required for new hires)
EEO Statement	Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services. The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] . The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] . The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] . Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement	Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
Employment and Appeal Rights	If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Similar Positions

Cultural Resources Specialist, Department Of The Interior, United States, about 1 month ago
This position is located in Rocky Mountain National Park in the Resource Stewardship Division. Duty station is on the east side of the park in Estes Park, Colorado. Housing: Government housing may...