Accounting Support Specialist CL3 (id:83138)
Orono
College of Earth, Life, and Health Sciences - ONFDN
ACSUM
B23
Orono ME
Position is available to employees of the Associated C.O.L.T. Staff of the University of Maine from 10/23/2023 through 10/30/2023 and open to external applicants thereafter.
The College of Natural Sciences, Forestry and Agriculture is seeking a highly qualified person to fill the position of Accounting Support Specialist CL3. This position provides purchasing and accounting support to the Dean’s office and acts as a back up to college units for these functions, providing direct support where needed. This person reports to the Finance and Administration Manager for the college and will interact with a wide variety of individuals throughout the college and the shared service units within the University of Maine and University of Maine System. The college is a large complex organization made up of eight schools, three academic departments, numerous teaching and research facilities, five research farms, a green house, a marine center and the University Forests. The college has a base budget of approximately $30 million dollars and an additional $15 to $20 million in grants awarded annually.
Full-time, regular, 40 hour per week, 5 days per week. Daily work hours are Monday-Friday 8:00 a.m. to 4:30 p.m. with occasional overtime, weekend, and holiday work required as needed. This position pays $19.59 per hour or applicable ACSUM transfer rate.
This position will reside in Winslow Hall on the Orono campus.
Essential Duties & Responsibilities:
- Acts as a first point of contact for the office, coordinates the flow of financial information and forms for the college, develops and maintains electronic filing systems, and occasionally coordinates and schedules meetings.
- Provides procurement services for the Dean’s Office, including purchasing, travel and expense reports. Acts as a backup to units for these functions, providing direct support where needed.
- Provides accounting services for the Dean’s office including billing, accounts receivable, journal entries, commitment tracking and account reconciliation. Acts a backup to college units for these functions, providing direct support where needed.
- Assists the Manager of Finance and the Associate Dean in other financial projects and reporting such as budgets, yearend closes, and federal capacity grant reporting.
- Effectively utilizes technology including working with numerous financial applications, database and query tools, complex spreadsheets, and file sharing systems.
- Maintains financial policies and procedures on the college website.
- Continuously looks for improvement opportunities to streamline processes.
- Develops and maintains positive working relationships.
- Completes other reasonably related duties as assigned.
Other Information:
Supervisory Responsibility: May periodically oversee the work of undergraduate student employees and administrative staff.
Work Environment: Will typically work across multiple business offices at UMaine.
The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu .
The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.
UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Learn more about what the Bangor region has to offer here .
Required:
- 60 credit hours of related, post high school education or equivalent work experience and training and two years of accounting support experience.
- Excellent interpersonal skills with a proven record of teamwork, customer service and professionalism.
- Excellent organizational skills with the ability to independently prioritize, multi-task and complete work in a fast-paced environment.
- Excellent spreadsheet and technical skills.
- Excellent problem solving and mathematical skills.
- Proven attention to detail and focus on accuracy.
Preferred:
- Knowledge of MaineStreet financial applications or similar systems experience.
- Experience in account reconciliation, purchasing, travel and expense reports.
- Associate’s or bachelor’s degree.
Materials must be submitted via "Apply For Position" below. You will need to create a profile and application; upload:
1.) a cover letter which describes your experience, interests, and suitability for the position
2.) a resume/curriculum vitae
3.) contact information for three professional references
You will also need to submit the affirmative action survey, the self-identification of disability form, and the self-identification of veteran status forms. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.
For questions about the search, please contact search committee chair Angela Rogers at [email protected] or 207-581-3227.
The successful applicant is subject to appropriate background screening.
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).
Fiscal Year (12 Months)
Cover Letter, References, Resume/CV