Accounting Specialist – Polytechnic campus

89198BR

Campus: Polytechnic

Accounting Specialist

Job Description

Facilities Development and Management, Business Operations, Polytechnic campus, seeks an Accounting Specialist to perform a wide range of specialized or technical clerical accounting and bookkeeping functions.

Job Family

Finance & Accounting

Department Name

FDM FM Polytechnic Bus Ops

Full-Time/Part-Time

Full-Time

VP Code

EVP BUSINESS & FINANCE

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$21.85 per hour. ASU offers a comprehensive benefits package with the State of Arizona.

Essential Duties

• Process invoices and purchases in Workday
• Process purchases in Sunrise through Amazon, Staples or other suppliers
• Assists vendors on status of payments using Workday
• Contact vendors or department to resolve payment on invoice discrepancies
• Process purchasing cards in PaymentNet, reconcile documents through Adobe Sign from supervisors. Reconcile transactions and retrieve statements until completion
• Process monthly invoices for chilled water customers and reconcile billing in Workday
• Assist the Accountant with Polytechnic Utilities billing and keep spreadsheets updated
• Assist the Accountant with Travel processing documents in My ASU Travel/Concur
• Process monthly water meter reading spreadsheets. Assist with collection of water meter reading for Lantana Hall. Assist with any water meter reading discrepancies
• Review the Polytechnic Service Center work orders daily, assigning accounts and rate schedule. Assign new accounts to chargeable work orders
• Review the weekly ledger
• Reconcile the monthly voyager fuel cards
• Post, link transactions in WebTMA
• Prepare WebTMA reports when needed
• Prepare or review specialized calculations related to posting and accounting functions
• Assists with Risk Management claims

DAYS AND SCHEDULE: Monday-Friday; 8:00AM-5:00PM 

This position is eligible for flexible work options, including alternative work schedules or hybrid remote work schedules where employees spend a minimum of 60% of their regular workweek at their primary ASU work location, subject to approvals per ASU policy.

Minimum Qualifications

Associate's degree in Business Administration or related field AND one (1) year of related experience; OR,Three (3) years related accounting experience; OR,Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

Experience in:

• Maintaining and reconciling accounting and financial records.
• Utilizing an on-line financial system (Workday, etc.).
• Risk Claims processing
• Adobe Sign processing
• Working with and maintaining data input in a work order system (WebTMA)

Knowledge of:

• Travel Policies and Procedures
• Purchasing Card procedures
• Microsoft Office applications (i.e., Excel, Word, Outlook, etc.).
• Customer service skills.

Evidence of effective communication skills

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Required to stand/sit for varying lengths of time and travel moderate distances to perform work.
• Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals.
• Lift up to 25 pounds.

Department Statement

ASU Facilities Development and Management (FDM) maintains and services all university-owned property, and develops and constructs innovative and sustainable facilities. FDM’s vision is to contribute to and guarantee the success of the university’s mission by creating and caring for the ASU campus and environment. We provide quality customer service, effectively steward our resources, and meet the needs of the university through creative and collaborative efforts.

ASU offers a comprehensive benefits package at very competitive rates to enhance the total compensation of its faculty and staff.  This package includes low-cost health and life benefits to insure you and your family, a wellness program for preventative health education and screenings, a disability and leaves program for income protection, employee assistance for free and confidential behavioral health services, access to world-class educational opportunities at ASU/UofA/NAU at deeply discounted rates for you and your eligible dependents, disability resources for Americans with Disabilities (ADA), a retirement program with a variety of retiree benefits to ensure your financial security at the end of your career, paid vacation and holidays – and more.  For more information, please visit the Office of Human Resources, Benefits website, at https://cfo.asu.edu/benefits

ASU’s comprehensive benefits package is a significant part of your overall total compensation – and ASU pays for most of it when you are a benefits-eligible employee.   https://cfo.asu.edu/compensation-estimator

For more reasons to join ASU, please visit: https://cfo.asu.edu/why-work-asu

Facilities Development and Management at ASU employment requires current eligibility to legally work in the United States.  Facilities Development and Management will not be a sponsor for this position.

This position is located at the ASU Polytechnic campus, 6110 S. Sagewood, Mesa, AZ  

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of all background, including fingerprint, checks.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources .

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

Work reference history information for 3 current and/or former supervisors will be requested at time of interview.

Only electronic applications are accepted for this position.