Accounting Specialist II, Accounting Services

Accounting Specialist II, Accounting Services - 24000000QA 

Description

 

Accounting Specialist II (Financial Associate 2 - MR 05)

UTC Accounting Services

University of Tennessee, Chattanooga

 

The Accounting Specialist II facilitates the audit and entry of large volume travel and accounts payable invoices for the university community and provides guidance to the campus community through training on policies and procedures related to travel and accounts payable functions.

Duties and Responsibilities:

 

•       Audit and process Travel Expense Reports for the purpose of reimbursement of expenses in compliance with University, Federal, and State policy regulations for entire campus to include students and guests 
•       Assist traveler or delegate with entry for travel advances in travel module
•       Audit, process, and assist for travel expenses in the travel system
•       Assist traveler or delegate on any travel card application and reconciliation
•       Serve as liaison between the UTC Department and World Travel to assist in the resolution of any issues related to airfare and car rentals
•       Serve as liaison between traveler/delegate and UT Travel System team on any issues unable to be resolved by UTC travel team
•       Review and process accounts payable standard and purchase order invoices from campus departments submitted to Accounting Services email into the accounting system
•       Review and verify payments to be made on contracts, T-4's (miscellaneous reimbursements), and T-27's (miscellaneous payment without contract) entered by departments before submission to UT Knoxville
•       Process transfer vouchers and refunds submitted to Accounting Services
•       Answer inquiries from vendors, university personnel, and UT Knoxville personnel, and help resolve issues of outstanding payments
•       Serve as liaison between UTC department staff and UT System Accounts Payable staff on any issues unable to be resolved by UTC AP team
•       Facilitate the processing of campus petty cash requests, such as student emergency loans, salary advances, and other miscellaneous requests
•       Assist in reconciliation of petty cash logs and balance sheets
•       Ensure petty cash checks are cashed in a timely manner
•       Contact people who received advances and have not yet turned in receipts for miscellaneous reimbursements
•       Provide monthly reconciliation to leadership for audit purposes
•       Assist with year-end processes for the petty cash account
•       Provide individual training for departmental personnel on invoice, vendor, and travel procedures based on Fiscal Policy and approved entry processes
•       Answer phone calls for office line and greet and direct visitors
•       Log and distribute incoming mail

The ideal candidate will possess the following:

 

•      Knowledge of UT Fiscal Policy, especially in relation to accounts payable and travel
•      Knowledge of basic accounting principles, basic computer operations, and fiscal responsibility
•      Skilled in Microsoft Office programs such as Outlook, Word, and basics in Excel
•      Skilled in SAP (IRIS) or Oracle accounting software
•      Skilled in navigating data entry into accounting software
•      Ability to manage time well, and multi-task
•      Ability to prioritize and recognize discrepancies
•      Ability to present training
•      Strong decision-making ability, detail oriented, and well organized
•      Excellent communication skills, customer service orientation, and ability to work with the public

 

Review of applications will begin April 22, 2024, and continue until the position is filled.  Applications received by this date will receive priority consideration.

 

Minimum Qualifications: Typically requires a high school diploma and two years of relevant experience in an office environment, with a basic level of experience in accounts payable management, or an equivalent combination of education, training, and experience.

 

Preferred Qualifications: Associate degree in business or accounting; three years of experience in general accounting or bookkeeping; and experience in training, development, and presentation are preferred. Experience in SAP or Oracle based accounting systems is a plus.  

 

The University of Tennessee Chattanooga is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution. All qualified applicants will receive equal consideration for employment and will not be discriminated against on the basis of race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or protected veteran status.

 

Qualifications

 

   

 

Job
 Other Admin Asst/Secr/Clerical  
Primary Location
  US-Tennessee-Chattanooga 
Organization
  Disbursements/Payroll 
Campus/Institute  Chattanooga 
Schedule
  Full-time 
Job Posting
  Apr 11, 2024, 9:56:16 AM