Accounting Specialist - College of Veterinary Medicine

Description

 

Accounting Specialist - College of Veterinary Medicine

The University of Tennessee, College of Veterinary Medicine, invites applications for the position of Accounting Specialist. This position exists to execute the process of procuring goods, paying invoices via procurement card or invoice, and verifying the accuracy of invoices and procurement charges for Hospital Operations at UTVMC. This position also ensures expenditure activities follow fiscal policies, analyzes data to forecast the need for framework orders or contracts, assists in maintaining departmental accounts, analyzing information for potential purchases, and maintains the integrity of account policies and procedures for the department. This position also serves as backup to the Business Manager and Administrative staff.

Qualifications

 

Typical Responsibilities:

Procures goods for Hospital Operations, to include paying by procurement card or requesting an invoice for payment, assigning appropriate account numbers for invoices to be paid against. Ensures all purchases meet fiscal policy and sets up new accounts with vendors.

Expedites vendor payments by adhering to established university policies and procedures as well as college guidelines. Verifies and secures vendor information to facilitate the invoice payment process in IRIS. Any and all documentation required for vendor creation must be appropriate (domestic as opposed to international), accurate, and complete to generate a new vendor account. The sensitive nature of the information requires respect for confidentiality in all communication between parties. Forecasts the need for framework orders or contracts.

Reconciles all charges for credit card holders. This includes proper documentation, pertinent Cost Centers or WBS elements, accurate G/L codes, distribution of charges, determining authorized purchases, providing descriptive data for each charge to facilitate reporting by Business Manager and Department Head. Troubleshoots all discrepancies and contested charges for resolution with department and card holder. Assist Office of Audit in regards to information which ensures that the department is adhering to fiscal policies and guidelines established by the University of Tennessee.

Coordinates and processes injury reports for students. Serves as backup to Administrative Support Assistant, issuing parking passes, resolving swipe card issues, and other miscellaneous items. Serves as backup for Business Manager in data entry activities, ledger reconciliation, etc.

Minimum Qualifications:

• High school diploma or equivalent with 2 years of bookkeeping/accounting experience.

Preferred Qualifications:

• Associate’s degree and 4 years of bookkeeping/accounting experience. Knowledge of IRIS and the Veterinary Medical Center computer systems.

Job
  Other Admin Asst/Secr/Clerical 
Primary Location
  US-Tennessee-knoxville 
Organization
  Veterinary Hospital Administration 
Schedule
  Full-time 
Campus/Institute  Institute of Agriculture 
Job Posting
  Mar 7, 2024, 9:55:57 AM