Accounting Manager

Department
 

BSD MED - Section Administrator: Gastroenterology - Asian Health Coalition

About the Department
 

The University of Chicago Medicine’s Center for Asian Health Equity is the only research center in the Midwest to address the diverse health care needs of Asian Americans. The Center builds teams that span disciplines and sectors across the University and diverse Asian American communities to study Asian American health disparities, translate evidence into practical interventions, conduct public education, and use data to inform health policy. A vital part of the Center’s mission is its strong and sustained community engagement via the Asian Health Coalition with more than 25 Asian American organizations across the Chicago metropolitan area. Through this engagement, the Center elevates Asian American voices and enhances Asian American representation in conducting and participating in community-engaged research. The Center fulfills a critical need to improve the health of these underserved populations to advance health equity.

Job Summary
 

The Center for Asian Health Equity (CAHE)/Asian Health Coalition is seeking Accounting Manager to work closely with Executive Director to analyze reports, project trends, and interpret the statements and reports of assets and operations; Coordinate annual audits, budgeting processes, and other finance related problems. This unique individual will possess previous non-profit experience and well as university settings and will be responsible for evaluating current accounting software and procedures, and establish/direct necessary updates or improvements; Prepare End of Month adjustments/reconciliation for the various organizations associated with our team; print monthly, quarterly, and annual statements and reports.
The Accounting Manager will be highly trustworthy and be able to handle the highest level of confidentiality and possess references that are supportive and verifiable. Applicants must be detail oriented, have excellent organizational, analytical and communications skills and be able to handle multiple tasks and interact effectively with all levels of the company, vendors, and clients.

Responsibilities

• Enter all invoices submitted for payment, cut checks, submit to treasurer for signature, and prepare for mailing.
• Balance checking account and investment accounts and submit reconciliation to Executive Director for signature.
• Maintain the General Ledger, all postings and G/L kept in balance in Quick Books.
• Manage the payroll process and payments for payroll.
• Make and monitor deposits and checking accounts including online.
• Prepare monthly financial reports for the organization’s board and individual teams.
• Prepare monthly, quarterly and yearly payroll tax forms and make necessary deposits, and prepare 1099 at year‐end.
• Prepare a yearly budget draft for review and adoption by the organization’s board.
• Finalize the year‐end close in the G/L and prepare year-end financial reports.
• Prepare for and cooperate with those appointed to perform a yearly audit of financial records
• Record donations made during the annual fund raising drive.
• Prepare quarterly donation statements.
• Post donations weekly to general fund, building fund, special funds, and donor designated funds.
• Keep confidential all financial donation information.
• Work on Grant Budgets and Justifications.
• Performs a variety of routine operating or cost accounting activities which require basic knowledge of accounting theories and principles.
• Examines accounting records for the purpose of determining gains and losses, receipts and disbursements, and inventory.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

• Bachelors degree in accounting.

Experience:

• 2-3 years related experience. Hands-on experience in accounts payable and receivable. Working knowledge of trial balance, profit and loss statements, balance sheets and month-end processes.

Preferred Competencies

• Ability to function as part of an interactive team while demonstrating initiative to achieve Center’s goals and advance the Center’s mission.
• Excellent written accounting communications skills for grant financial reports.
• Attention to detail, communication, record keeping.
• Ability to make informed decisions and present reports to management and board members.
• Ability to develop strong working relationships with, and build consensus among, a diverse array of stakeholders within the organization and between the organization and community.
• Strong analytical skills and problem solving ability.
• Ability to work well with faculty, program managers and researchers.

Application Documents

• Resume (required)
• Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Financial Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

40

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Department
 

BSD MED - Section Administrator: Gastroenterology - Asian Health Coalition

About the Department
 

The University of Chicago Medicine’s Center for Asian Health Equity is the only research center in the Midwest to address the diverse health care needs of Asian Americans. The Center builds teams that span disciplines and sectors across the University and diverse Asian American communities to study Asian American health disparities, translate evidence into practical interventions, conduct public education, and use data to inform health policy. A vital part of the Center’s mission is its strong and sustained community engagement via the Asian Health Coalition with more than 25 Asian American organizations across the Chicago metropolitan area. Through this engagement, the Center elevates Asian American voices and enhances Asian American representation in conducting and participating in community-engaged research. The Center fulfills a critical need to improve the health of these underserved populations to advance health equity.

Job Summary
 

The Center for Asian Health Equity (CAHE)/Asian Health Coalition is seeking Accounting Manager to work closely with Executive Director to analyze reports, project trends, and interpret the statements and reports of assets and operations; Coordinate annual audits, budgeting processes, and other finance related problems. This unique individual will possess previous non-profit experience and well as university settings and will be responsible for evaluating current accounting software and procedures, and establish/direct necessary updates or improvements; Prepare End of Month adjustments/reconciliation for the various organizations associated with our team; print monthly, quarterly, and annual statements and reports.
The Accounting Manager will be highly trustworthy and be able to handle the highest level of confidentiality and possess references that are supportive and verifiable. Applicants must be detail oriented, have excellent organizational, analytical and communications skills and be able to handle multiple tasks and interact effectively with all levels of the company, vendors, and clients.

Responsibilities

• Enter all invoices submitted for payment, cut checks, submit to treasurer for signature, and prepare for mailing.
• Balance checking account and investment accounts and submit reconciliation to Executive Director for signature.
• Maintain the General Ledger, all postings and G/L kept in balance in Quick Books.
• Manage the payroll process and payments for payroll.
• Make and monitor deposits and checking accounts including online.
• Prepare monthly financial reports for the organization’s board and individual teams.
• Prepare monthly, quarterly and yearly payroll tax forms and make necessary deposits, and prepare 1099 at year‐end.
• Prepare a yearly budget draft for review and adoption by the organization’s board.
• Finalize the year‐end close in the G/L and prepare year-end financial reports.
• Prepare for and cooperate with those appointed to perform a yearly audit of financial records
• Record donations made during the annual fund raising drive.
• Prepare quarterly donation statements.
• Post donations weekly to general fund, building fund, special funds, and donor designated funds.
• Keep confidential all financial donation information.
• Work on Grant Budgets and Justifications.
• Performs a variety of routine operating or cost accounting activities which require basic knowledge of accounting theories and principles.
• Examines accounting records for the purpose of determining gains and losses, receipts and disbursements, and inventory.
• Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

---
Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

---
Certifications:

---

Preferred Qualifications

Education:

• Bachelors degree in accounting.

Experience:

• 2-3 years related experience. Hands-on experience in accounts payable and receivable. Working knowledge of trial balance, profit and loss statements, balance sheets and month-end processes.

Preferred Competencies

• Ability to function as part of an interactive team while demonstrating initiative to achieve Center’s goals and advance the Center’s mission.
• Excellent written accounting communications skills for grant financial reports.
• Attention to detail, communication, record keeping.
• Ability to make informed decisions and present reports to management and board members.
• Ability to develop strong working relationships with, and build consensus among, a diverse array of stakeholders within the organization and between the organization and community.
• Strong analytical skills and problem solving ability.
• Ability to work well with faculty, program managers and researchers.

Application Documents

• Resume (required)
• Cover Letter (required)

When applying, the document(s) MUST  be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Financial Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

40

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

Applicant Inquiry Form. <span>Applicant Inquiry Form</span> The University of Chicago is an Affirmative Action/ Equal Opportunity /Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.