Accounting Associate

University of North Florida, United States

Updated: 30 days ago

Location: Jacksonville, FLORIDA

Job Type: FullTime

Deadline: 29 Apr 2024

Posting Details
Position Information

Job Title	Accounting Associate
Position Number	357120
Requisition Number	B08316
Position Type	Support Staff Non Exempt
Class Code	6468
Time-limited through	N/A
Type of Appointment	Full-Time
Faculty Position Sub-Type	N/A
Length of Appointment	N/A
Internal Recruitment?	No
Working Hours	8:00 am - 5:00 pm
Department	SG Business & Accounting Office
Organization	Student Government
Division	Student Affairs
College	N/A
Approved Hiring Salary Range	$33,012.72 to Negotiable
Pay Basis	Annually
Equal Opportunity	In 2020, the University of North Florida (UNF) received the prestigious INSIGHT Into Diversity magazine Higher Education Excellence in Diversity (HEED) Award, the only application-based national award for U.S. colleges and universities that exhibit an outstanding commitment to diversity and inclusion across their campuses. In addition, UNF ranked highest among the HEED institutions and was recognized as a 2020 Diversity Champion. The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.
Carnegie	UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.
Faculty Initiatives	The University of North Florida promotes the quality and effectiveness of education and strives to maintain the highest standards of academic excellence in all phases of instruction, research/scholarship/creative activity, and service.
General Description / Primary Purpose	This position provides accounting support to Student Government centralized funded entities that may include but are not limited to the Osprey Involvement Center, Club Funding, Lend-A-Wing Pantry, Osprey Life & Productions, Recreation & Intramurals, SG Executive Branch, SG Judicial Branch, SG Legislative Branch, Student Travel, Student Elections, Student Union, and the Student Wellness Complex. The accounting associate provides primary accounting support for roughly five of these funded entities in rotation and secondary support for all the other A&S funded entities. Accounting support encompasses processing purchase requests, audits for compliance, encumbrance reviews, monitoring and reconciling department accounts, notifying the SG Business Manager and Controller’s Office of any discrepancies and/or needed voucher adjustments, and maintaining SG’s accounting information system. The position also provides one-on-one customer support to student leaders in terms of advisement and training regarding routine procedures. This position will be required to attend Legislative meetings, which may occur in the evenings or weekends. Schedule may be adjusted to accommodate these hours.

Essential Duties

Job Function	Specific tasks include: Processing invoices for payment. Recording/filing of paperwork, electronic files, and transactions into the SG accounting system. Prepares/processes various forms to accomplish required office functions, tasks, and projects (purchase requisitions, travel requests, payee invoices, contracts, etc.). Assists in the review/proofreading of printed materials. Prepares travel requests and reimbursements for student travel including hotel and car reservations and University travel system workflows. Checks out & logs in P-Card and/or Lend-A-Wing van keys. Assists with the Executive Branch travel arrangements. Tracks and reconciles centralized A&S fee budgets and foundation account and notifies supervisor of any discrepancies. Prints and distributes monthly reports for centralized A&S fee budgets. Participates in bi-weekly meeting with budget directors. Acts on approved Senate fiscal legislation, which includes budget amendments, transfer of funds, assisting with capital project funds, and travel arrangements. Attends Student Government meetings (including, but not limited to Budget and Allocations Committee, Osprey Involvement Center Club Funding Board, and Senate meetings) as required. Assists budget managers with vendor conflict resolution. Assists centralized budgets with payroll processing and implementation. Assists decentralized A&S fee budgets with various accounting services, if needed or requested. Aids in the continuous development of the SG accounting system and provides input into operation policies and procedures. Assists in fiscal training of new SG administration, student leaders, and agencies. Assists in the preparation of the annual operating budget requests. May oversee training for Osprey Involvement Center employees on club funding procedures and new employees on navigating and using university student engagement platform. Assists with training student staff with on the budget protocol and procedures. May updates documents and grant and purchase requests on campus student engagement platform. Advises clubs for funding and purchase requests. Other duties and/or tasks as assigned.
Percentage Of Time	100

Job Function

Specific tasks include:

Processing invoices for payment.
Recording/filing of paperwork, electronic files, and transactions into the SG accounting system.
Prepares/processes various forms to accomplish required office functions, tasks, and projects (purchase requisitions, travel requests, payee invoices, contracts, etc.).
Assists in the review/proofreading of printed materials.
Prepares travel requests and reimbursements for student travel including hotel and car reservations and University travel system workflows.
Checks out & logs in P-Card and/or Lend-A-Wing van keys.
Assists with the Executive Branch travel arrangements.
Tracks and reconciles centralized A&S fee budgets and foundation account and notifies supervisor of any discrepancies.
Prints and distributes monthly reports for centralized A&S fee budgets. Participates in bi-weekly meeting with budget directors.
Acts on approved Senate fiscal legislation, which includes budget amendments, transfer of funds, assisting with capital project funds, and travel arrangements.
Attends Student Government meetings (including, but not limited to Budget and Allocations Committee, Osprey Involvement Center Club Funding Board, and Senate meetings) as required.
Assists budget managers with vendor conflict resolution.
Assists centralized budgets with payroll processing and implementation.
Assists decentralized A&S fee budgets with various accounting services, if needed or requested. Aids in the continuous development of the SG accounting system and provides input into operation policies and procedures.
Assists in fiscal training of new SG administration, student leaders, and agencies. Assists in the preparation of the annual operating budget requests.
May oversee training for Osprey Involvement Center employees on club funding procedures and new employees on navigating and using university student engagement platform.
Assists with training student staff with on the budget protocol and procedures.
May updates documents and grant and purchase requests on campus student engagement platform.
Advises clubs for funding and purchase requests.
Other duties and/or tasks as assigned.

Percentage Of Time

100

Posting Detail Information

Marginal Functions	Filing, answers telephone, operates duplicating equipment, scanner, assists with customer service with many visitors this office receives on a daily basis, assist student leadership as needed on a daily basis. Other duties as assigned.
Required Qualifications	High school diploma and two years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
Faculty Position Required Qualifications	N/A
Departmental Requirements	Preference given to applicants who meet the required qualifications and also possess the following: High school diploma and two years of experience directly related to the job functions. Must be proficient in Microsoft Excel, Word, and Power Point; must possess excellent organizational skills, be detail oriented, and be able to multi-task effectively. Ability to maintain fiscal records; ability to compile large amounts of fiscal data; mathematical and accounting skills necessary to review and process purchase requests and invoices; review various encumbrances and expenditures; ability to work well independently; ability to work well with others and with student population; excellent verbal and written communication skills. This position is an integral part of student life, and as such, is measured by the ability to successfully interact with students and assist in their individual needs and concerns. To this end, the accounting associate will often be required to demonstrate a caring and patient attitude, utilize conflict resolution skills, and ensure that every effort is made to create satisfied students.
Statement(s) of Understanding Definition	This position requires a background check. In conjunction with the University’s policy, this position may also require a credit check. The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.
Required Licensure or Certification	N/A
Machines/Equipment used regularly	Computer, copier, printers
Anticipated Start Date	04/29/2024
Job Posting Date	10/13/2023
Application Review Date
Application Deadline	04/29/2024
Open Until Filled	No
Point of Contact Information	Robin Robertson (904.620.1284)
Hiring Official	Jason Edgar
Location if not Jacksonville	Jacksonville, FL
Special Instructions	Applicants must complete an online application at www.unfjobs.org in order to be considered for this position. Applicants who do not apply online will not be considered for this position. Once you submit your completed application you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Robin Robertson at 904.620.1284 or at [email protected].
Quicklink	https://www.unfjobs.org/postings/23368

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