Accounting Assistant Senior

Updated: about 21 hours ago
Location: Detroit, MICHIGAN
Job Type: FullTime

Posting Number
Position Title
Accounting Assistant Senior  
Number of Vacancies
20- Educational Outreach  
Primary Department
H2003-Credit Prog Lifelong  
Essential Functions (Job Duties)
Compile and process monthly billings for revenue generating services; prepare billing records using tapes to generate appropriate billing reports. Prepare and process payrolls. Monitor and/or maintain petty cash fund.
Provide assistance in the development of budget proposals and projections. Prepare and maintain accounting and financial reports for a variety of general and grant fund accounts. Compile, analyze and prepare statistical data for budget planning. Prepare, review and process grant and general fund financial documents.
Reconcile bank accounts and statements. Prepare subsidiary journal vouchers for all bank accounts. Compile checks for bank deposits and deposit in appropriate account. Monitor and maintain petty cash fund.
Review and process revenues and expenditures. Allocate expenditures to accounts following established procedures. Commit and encumber funds to financial accounting system for all expenditure documents. Prepare appropriate University forms and paperwork for vendor payment and processing of invoices.
Compile statistical data; prepare special financial and accounting reports, e.g. project revenues, project costs, budget projections, etc. Maintain department activity logs and productivity reports.
Serve as resource regarding interpretation of financial accounting documents and procedures, established University policies and outside agency guidelines, e.g. APPM, FMS/BAR, etc. Review and audit financial documents submitted; understand payroll, purchasing and disbursement procedures to identify errors and discrepancies in paperwork; resolve problems and contact appropriate University personnel.
May provide functional supervision to a small number (1-3) of accounting, clerical and student support personnel. Assign, monitor and review work activities. Train in appropriate financial methods and procedures.
Perform general office functions. Maintain records and file systems. Operate standard office machines and equipment, e.g. calculator, typewriter, computer terminal, etc. Order and maintain supplies and equipment inventory. Schedule meetings and appointments as needed. Prepare appropriate University forms and paperwork.
Perform related work as assigned.
Unique Duties
High school graduate or an equivalent combination of eduction and/or experience. Some college coursework in accounting or business administration preferred.
Considerable coursework in bookkeeping.
Considerable experience and familiarity with the Financial Management System (FMS/BAR) at the University.
Considerable knowledge of and experience applying University policies, procedures and practices.
Considerable knowledge of payroll, purchasing and disbursement procedures.
Strong analytic and problem solving skills.
Strong organizational skills; keen attention to detail.
Ability to communicate effectively with others.
Ability to work within established deadlines and in pressure situations.
Ability to operate standard office equipment.
Ability to detect errors and discrepancies.
Ability to prepare detailed financial reports.
Some supervisory experience preferred.
Typically, incumbents have held positions as Accounting Assistant, Accounting Clerk, Office Clerk or Secretary.
Preferred Qualifications
Testing Requirements
Not Applicable  
Test Scheduling
Working Conditions
Job Type
Job Category

Fiscal Year of Job Open Date
Job Open Date
(When job is posted in the system)

Job Close Date
(or until suitable candidate is found)

Until Suitable Candidate is Found
Is this position reposted?
Reposting Reason:
None (New Posting)
Extended Search Opportunity

Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.  
Instructions for submitting your application:
submit applicatino via WSU's Online Hiring System  
Represented Position Message
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.  

Salary (Minimum)
(Non-Academic Only)

Salary (Hire Max)
(Non-Academic Only)

Salary (Maximum)
(Non-Academic Only)

Hourly Rate
(Non-Academic Only)

Salary Range
(Academic Only)

Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for Academic. Select N/A if Non-represented.)

**NOTE: If 'Yes' is selected, then this is a Bump Ineligible Position (BIP). The person who bids or hires into this 100% grant funded position has no bumping rights upon grant expiration or in a reduction of force.

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