Accounting Assistant, School of Integrative Biology

Details

Posted: 03-Apr-24

Location: Urbana, Illinois

Type: Full-time

Salary: Open

Categories:

Financial
Staff/Administrative

Internal Number: 5149668

Accounting Assistant, School of Integrative Biology
University of Illinois at Urbana-Champaign
Job Summary
Provides transactional level support and knowledge of University policies and procedures pertaining to travel, reimbursements, and purchasing.
Duties & Responsibilities

• Reviews reimbursement requests to ensure the completeness of information, availability of funds, appropriateness of transaction, and conformity to policies as required for types of funds and processes the expense report in Chrome River on the traveler's behalf
• Assists with the purchase of qualified travel expenses (airfare, conference registration, hotel reservations, etc.) using the Travel Card. Performs all required functions in Chrome River
• Assists with monthly financial statement preparation and distribution
• Serves as point of contact for faculty, staff, and students for travel and reimbursement matters for the School of Integrative Biology, which includes three departments and affiliated programs
• Serves as primary backup to purchasing position
• Assists with record information management
• Prepares student payments in DAWS and routes for approvals. Prepares carpool reservations for non-course related travel. Receives, sorts, and distributes incoming mail. Assists with processing various check deposits received. Greets office visitors and directs them to the appropriate staff member. Other duties as assigned to further the mission of the unit

Required Qualifications
1. High school diploma or equivalent.
2. Any one or combination totaling one (1) year (12 months) from the categories below:
A. Course work in accounting, as measured by the following conversion table or its proportional equivalent: -6 semester hours equals one (1) year (12 months)
B. Course work in any discipline as measured by the following conversion table or its proportional equivalent: -30 semester hours equals one (1) year (12 months)
C. Work experience in bookkeeping, office support, or closely related experience.
Preferred Qualifications
Experience in applying accounting principles and practices
Spreadsheet and database software experience in a business environment
Successful candidates will have the following:

• Capable of exercising judgment and discretion, skilled in working with others, both on teams and in one-to-one relationships
• Ability to communicate effectively with others
• Awareness of, and sensitivity to, cultural and linguistic differences
• Commitment to diversity and inclusion
• Ability to work harmoniously with a wide range of constituencies
• Knowledge of the application of basic bookkeeping methods and procedures
• Knowledge of administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, and other office procedures
• Skill in active listening and critical thinking
• Skill in time management
• Ability to compare numbers and detect errors efficiently
• Ability to compile complex financial information
• Ability to make computations with speed and accuracy
• Ability to make decisions in accordance with university and departmental policies, rules, and regulations

Appointment Information
This is a 100% full-time Civil Service 3851 - Accounting Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The entry-level salary for the Accounting Assistant classification is $19.772/hour. The employee hired into this position will be expected to work onsite on a full-time basis. Sponsorship for Work Authorization is not available for this position.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .
Application Procedures & Deadline Information
Applications must be received by 6:00 pm (CST) on April 12, 2024. To apply for this position, please create a candidate profile at https://jobs.illinois.edu and use the Apply Now button on the posting. Upload your cover letter, resume, and names/contact information for three professional references. Please remember to include specific information on how you meet the qualification of the position in your application materials. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Jessica Seipp at [email protected] . For questions regarding the application process, please contact 217-333-2137.
For assistance with resume creation and mock interviews, please follow this link for University of Illinois Human Resources workshops (held every other week): https://illinois.csod.com/ux/ats/careersite/1/home/requisition/1595?c=illinois
The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal , or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected] .
Requisition ID: 1023556
Job Category: Administrative Support
To apply, visit https://illinois.csod.com/ux/ats/careersite/1/home/requisition/9836?c=illinois
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About University of Illinois - Urbana-Champaign
The University of Illinois at Urbana-Champaign has earned a reputation as a world-class leader in research, teaching, and public engagement. With our land-grant heritage as our foundation, we pioneer innovative research that tackles global problems and expands the human experience. Our transformative learning experiences, in and out of the classroom, are designed to produce innovative alumni who desire to make a significant, societal impact.
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