Accounting Assistant IV

24-May-2022

Harvard School of Dental Medicine

58378BR

Job Summary

The Harvard School of Dental Medicine (HSDM), located in the heart of Boston’s Longwood Medical Campus, ranks one of the preeminent schools of dental medicine in the country. Founded in 1867, the Harvard Dental School was the first dental school in the United States to be connected with a university and coordinated to its medical school, thus making the full scholarly and scientific resources of a university available to dental education.  HSDM’s vision is to set the standard of excellence in and to define the future of interdisciplinary dental education, state-of-the-art clinical practice, and cutting-edge basic, clinical, and translational research. HSDM is the only school at Harvard that offers direct patient care, with the Harvard Dental Center welcoming patients for over 40,000 dental visits every year. In a unique educational model that believes that oral health and primary care are interchangeable.  The Dental Center houses a Teaching Practices, where treatment is delivered by pre-doctoral dental students and advanced graduate dental students. The Dental Center also houses a Faculty Group Practice in Boston-Longwood and Cambridge-Harvard Square location where care is delivered by Harvard Faculty.

Position Description

The Accounts Receivable Assistant performs a variety of financial and accounting responsibilities including gathering and reviewing daily transactions for the Harvard Dental Center, completing daily deposit for bank delivery, generating daily reconciliation control reports. performs a variety of financial and accounting responsibilities.  Duties include but are not limited to:

The Accounts Receivable Assistant performs a variety of financial and accounting responsibilities, including:

A/R Reconciliation & Daily Bank Deposits

• Create and distribute daily change banks for the PSL Team.
• Gather and reconcile financial transactions (checks, cash, credit card and electronic payments ) created by the PSL Team and Accounting Assistant from previous business day.
• Verify transactions against the proper axiUm reports and verify individual staff deposits/banks for accuracy. Reconcile to all individual staff deposits. Ensure transactions are in line with immediate manager’s master tie-down and deposit reports.
• Review deposit and divide funds according to provider postings.
• Inform Patient Services Liaison (PSL) team of errors; obtains corrected items
• Review daily collections and productions and post funds by program.
• Prepare daily deposit slips and drop off at local Bank of America; prepare daily journals for Office of Administration and Finance, and reconcile any outstanding issues.
• Generate reports to track collections and daily cash flow for each clinic.

General Administrative

• Filing and record-keeping
• Serve as a backup to order office supplies for the HDC.
• Serve as a back-up to other administrative duties, per immediate manager and Coordinators.

Basic Qualifications

High school graduate. Accounting courses beyond high school or two plus years of experience in an accounting and/or financial role. Computer competencies include utilizing Microsoft Word and Excel. Must be flexible with schedule and prepared/comfortable commuting to two sites as part of regular job duties.

Additional Qualifications and Skills

Dental or medical environment experience preferred. Attention to detail and ability to handle complex and confidential information with discretion. Must possess strong organizational skills, ability to prioritize and complete multiple tasks. Must be comfortable, resourceful, and nimble—quickly providing information in-person or via phone and email. Must be able to sometimes handle daily interruptions and remain calm and professional. Must be willing to adapt to new systems and better ways to ensure efficiency and accuracy. Must be a go-getter and self-starter. Solid verbal communication and customer service skills are a necessity. Comfort and experience utilizing computer systems is a must; focus, organization, prioritization skills are essential.

Working Conditions

Work Is performed in and office/clinical setting.

The primary work location for this position is Boston, MA and in order to be on Harvard payroll, you must reside in one of the following states – MA, NH, RI, ME, CT, VT, NY, or MD. The Harvard School of Dental Medicine will support flexible work schedules subject to individual departments’ business needs.

Additional Information

Harvard requires COVID vaccination for all Harvard community members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/ . 

Diversity Statement: The Harvard School of Dental Medicine values diversity among its faculty, staff, and students, is strongly committed to building a culturally diverse intellectual community, and strongly encourages applications from women and underrepresented groups.

• The Harvard School of Dental Medicine reserves the right to add or change duties as dictated by business needs.
• For HDC positions:  This role will be based at either the HDC Longwood or Cambridge location but may require or be schedule at either location as business needs dictate.
• Harvard School of Dental Medicine is not able to provide visa sponsorship or work authorization for this opportunity.

Location

USA - MA - Boston

Job Code

400102 Accounting Assistant IV

Department

Clinical Operations

Union

55 - Hvd Union Cler & Tech Workers

Pre-Employment Screening

Credit, Criminal, Identity

Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.