Accounting Assistant III

Updated: 2 months ago
Location: College Station, TEXAS

Job Title

Accounting Assistant III

Agency

Texas A&M University - Corpus Christi

Department

Accounting Services

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

Description:

This position is responsible for supporting the accounting department with essential functions.

Responsibilities:

  • Create entries for Daily Credit Card Sales; Monthly Interest, Insufficient Funds (NSF), Petty Cash, entries that are rejected from automated uploads, correcting entries for bank 119 reconciliations, and RTI set ups at the end of the year.
  • Responsible for sending out reminder emails, making IDT entries for auto uploads. Checking for suspense or rejected items after the upload. Prepare manual IDTS, called ITs.
  • Responsible for managing Laserfiche access and removal of access for the FUN group. Verify user list once a year and compare to IT's user list. Assure that we are in compliance with the Retention Schedule for electronic files and remove old files as needed. Train new users in Laserfiche. Work with IT for the automation of daily reports. Supervise scanning of daily batches, USAS batches, Financial Reports, Fixed Asset batches, and New Account Requests.
  • Training: Responsible for training students on data entry to FAMIS, batching, scanning, and filing. Supervise: Data Entry daily, turning in of time sheets, ensuring the department has paper for the printer. Review scanned items and special projects. Review Batch logs to see if batches are in FAMIS and Laserfiche. Posting Job: Review resumes and setup interviews with the supervising Accountant. Complete in Workday: hiring, discharging, change of source of funds for all work study students, interns, and temporary staff. SEOTY: Prepare a nomination entry and attend ceremony for Student of the Year. Arrange appreciation luncheon. PAYROLL: Receive time sheets from students every two weeks, review them, and approve to be paid.
  • Assist students with Data Entry, on occasion, or during the end of month close. Enter USAS Journal entry batches and manage the logs for J and D batches. Ensure that the batches and logs are scanned into Laserfiche. Upload auto entries through (FTP) File Transfer Protocol to the FAMIS system by changing excel files into text files and verify that they are in the correct format or layout. Create and manage two logbooks and batch and complete data entry of two separate years during AFR.
  • Reconcile clearing accounts monthly, retrieve approval from supervisor and prepare correcting entries or notify the responsible person on the account to review and correct.
  • Prepare invoices by reviewing the accounts in FAMIS and making copies of monthly IDTS or any pertinent vouchers that posted to the account. Email invoices to vendors and Accounts Receivable. Review the IBMR050 report monthly for Past Due accounts and sending Past Due Notices as needed.
  • Prepare bank reconciliations monthly between FAMIS and USAS (state appropriations) for the two previous fiscal years.
  • Update or create procedures for new or general use items that come up.
  • Responsible for other duties as assigned by supervisor or the Controller.

Qualifications:

  • High School Diploma or GED.
  • Four (4) years of related experience in accounting field.
  • Additional education may be considered as a substitute for the minimum experience requirement.
  • Excellent accounting and reconciliation skills
  • Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Excellent written and verbal communication skills to be able to provide excellent customer service. Strong organizational and detail-oriented skills.
  • Demonstrated Supervisory skills
  • Ability to operate general office equipment such as copiers, calculators, fax machines, and personal computers. ​

Preferred Qualifications:

  • Associate’s Degree in Accounting, Finance or related field
  • Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Experience in a University setting.
  • Familiarity with FAMIS, USAS and Laserfiche.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.


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