Accounting Assistant III

Updated: 4 months ago
Location: College Station, TEXAS

Job Title

Accounting Assistant III


Texas A&M University - Corpus Christi



Proposed Minimum Salary


Job Location

Corpus Christi, Texas

Job Type


Job Description


The Accounting Assistant III is responsible for performing advanced fiscal and clerical tasks in maintaining accounting records for assigned department or office.


  • Enter daily invoice entries into FAMIS System as well as payment postings for all University Services & various state agencies.
  • Process adjustments entries for invoice and payment as requested by various departments. Monitor activity trends for the automatic billing system associate with the Grants Researcg Office.
  • Create a Monthly Aged Receivables Report for the Bursars Office as well for review with the Assistant Bursar. Review the Aged Receivables Report with Assistant Bursar for strategic planning to include research & resolution.
  • Produce past-due notices as well as collect monies on outstanding receivables as deemed necessary.
  • Analyze, research and work with accounting group or other key personnel in resolving critical issues with invoice date entries in FAMIS System.
  • Coordinate the billing process to include invoicing & reconciliation of payments for on campus state agencies parking permits every fiscal year.
  • Create and mail invoices generated within the Bursar Department (M). Maintain controls of an accurate log of 'M' invoice numbers issued.
  • Participate in cross training within department for knowledge support & as backup personnel when applicable.
  • Provide excellent customer service in person and over the phone.
  • Research outstanding reconciling items in the accounts receivable clearing account for resolution while working closely with the Accounting department and Assistant Bursar.
  • Perform other duties as assigned by the Assistant Bursar to meet departmental objectives.


  • High School Diploma or GED.
  • Four (4) years of experience in accounts receivable and customer service related field.
  • Additional education may be considered as a substitution for the minimum experience requirements.
  • Associate's & 2 years of experience.
  • Bachelors Degree.
  • Experience with data entry and invoicing.
  • Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and knowledge of standard office equipment and PC.
  • Excellent written and verbal communication skills to be able to provide an excellent customer service.
  • Ability to multi-task and demonstrate problem solving skills.
  • Ability to work in a stressful environment.

Preferred Qualifications:

  • Associate’s or Bachelor's degree in Accounting, Business or related field.
  • Experience in Accounts Receivable from a University or College.
  • Advance skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  • Experience using and profiling documents into an imaging system.
  • Experience in high volume data entry and invoicing.
  • Experience in reconciliation and FAMIS accounting system.
  • Experience in analyzing and researching issues.


All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.

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