Accounting Assistant III

Job Title

Accounting Assistant III

Agency

Texas A&M University - Corpus Christi

Department

Bursar

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

Description:

The Accounting Assistant III is responsible for performing advanced fiscal and clerical tasks in maintaining accounting records for assigned department or office.

Responsibilities:

• Enter daily invoice entries into FAMIS System as well as payment postings for all University Services & various state agencies.
• Process adjustments entries for invoice and payment as requested by various departments. Monitor activity trends for the automatic billing system associate with the Grants Researcg Office.
• Create a Monthly Aged Receivables Report for the Bursars Office as well for review with the Assistant Bursar. Review the Aged Receivables Report with Assistant Bursar for strategic planning to include research & resolution.
• Produce past-due notices as well as collect monies on outstanding receivables as deemed necessary.
• Analyze, research and work with accounting group or other key personnel in resolving critical issues with invoice date entries in FAMIS System.
• Coordinate the billing process to include invoicing & reconciliation of payments for on campus state agencies parking permits every fiscal year.
• Create and mail invoices generated within the Bursar Department (M). Maintain controls of an accurate log of 'M' invoice numbers issued.
• Participate in cross training within department for knowledge support & as backup personnel when applicable.
• Provide excellent customer service in person and over the phone.
• Research outstanding reconciling items in the accounts receivable clearing account for resolution while working closely with the Accounting department and Assistant Bursar.
• Perform other duties as assigned by the Assistant Bursar to meet departmental objectives.

Qualifications:

• High School Diploma or GED.
• Four (4) years of experience in accounts receivable and customer service related field.
• Additional education may be considered as a substitution for the minimum experience requirements.
• Associate's & 2 years of experience.
• Bachelors Degree.
• Experience with data entry and invoicing.
• Intermediate skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) and knowledge of standard office equipment and PC.
• Excellent written and verbal communication skills to be able to provide an excellent customer service.
• Ability to multi-task and demonstrate problem solving skills.
• Ability to work in a stressful environment.

Preferred Qualifications:

• Associate’s or Bachelor's degree in Accounting, Business or related field.
• Experience in Accounts Receivable from a University or College.
• Advance skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Experience using and profiling documents into an imaging system.
• Experience in high volume data entry and invoicing.
• Experience in reconciliation and FAMIS accounting system.
• Experience in analyzing and researching issues.

Salary:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/AffirmativeAction/Veterans/Disability Employer committed to diversity.