Accounting Assistant III (Remote) - Arts & Sciences Finance Cluster

Details

Posted: 07-Mar-24

Location: St. Louis, Missouri

Type: Full-time

Salary: Open

Categories:

Financial
Staff/Administrative

Internal Number: JR80661

Scheduled Hours
37.5

Position Summary
This role serves as the primary budget and financial support person for multiple academic units, while also serving as a member of the Arts & Sciences Finance Cluster. Arts & Sciences Administrative Clusters provide academic units with fundamental support in various areas, including budget and finance, grants and research, faculty, student, and academic matters, and/or events. This position is responsible for preparation and administration of department budgets, accounts, and reports. Responsible for making sure the departmentsâ™ financial resources are used in the most efficient and effective manner.
**This position is primarily remote, but may be required to come to campus occasionally for business needs, such as depositing checks or in-person team meetings.**

Job Description

Primary Duties & Responsibilities
 

Accounting/Financial Systems (Workday)

• Initiates/reviews for approval purchasing transactions, maintaining paperless documentation for each.
• Reviews all purchases for appropriate grant or university funding allocations & corrects budget coding.
• Reviews procurement card transactions for university compliance; codes for accurate budget reporting) for all cardholders. Alerts cardholders of prohibited practices/purchases; resolves by cardholder reimbursement deposit. Finishes review for approval. 
• Processes spend authorizations; reviews supporting documentation and submits approval-ready travel expense reports on a timely basis per university/funding agency guidelines.
• Processes internal and external invoices.
• Reviews reimbursement requests for appropriate grant/university funding allocation & budget coding.
• Advises on compliance issues & resolve, prior to processing.

Marketplace

• Enters requisitions into the Marketplace purchasing system and monitor purchasing process.

Budget

• Works closely with academic unit leadership on annual budget process and requests. Provides entry and reconciliation support for annual budget process. Monitors account balances, maintains open encumbrances, process journals and budget amendments. Completes year-end financial closing procedures. 

Human Resources/Payroll

• Coordinates with payroll representative to ensure accurate onboarding; biweekly, monthly, and stipend payments; review payroll distributions.

General Reporting

• Prepare accounting, financial, and budget reports as needed for academic units and central offices. May assist faculty and departments with post-award grant reporting and reconciliation duties.

Performs other duties as assigned.

Working Conditions

• This position is primarily remote, but may be required to come to campus occasionally for business needs, such as depositing checks or in-person team meetings.

Preferred Qualifications

• College coursework and three years of related experience.
• Mastery of Microsoft Office (especially Excel).
• Analytical skills.
• General knowledge of accounting.
• Exceptional verbal and written communications.
• Strong service orientation.
• Innovative thinking.

Required Qualifications

High school diploma or equivalent high school certification with a minimum of sixty semester hours of college including twelve hours of accounting; or high school plus three years experience in administrative and accounting support positions.

Grade
G08-H

Salary Range
$20.76 - $32.21 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? Weâ™ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

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About Washington University in St. Louis
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.
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