Accounting Assistant III - Business Support Services

Carnegie Mellon University’s department of Business Support Services is searching for an Accounting Assistant to join the team!  This is an excellent opportunity for someone who thrives in an interesting and challenging work environment.  

In this role, you will be responsible for overseeing and coordinating the processing of complex accounting transactions or responsible for a particular aspect of the accounts. You may produce checks, print and distribute accounting reports, process wire transfers, assist in reconciling object codes or assist business manager in a department or division by monitoring the expenditures and processing of transactions. Solves problems that do not need to be escalated to the manager.

Core responsibilities will include:

• Advises others in resolving vendor and/or department questions, concerns and issues.
• Directly handles difficult issues. Also directs other accounting assistants concerning proper procedures or payment processing.
• Distributes work to other accounting assistants, support staff and work-study employees. Is responsible for ensuring that all work is performed accurately and in a timely fashion. Checks on progress and approves finished work. Trains new or temporary employees in office systems and processes.
• Handles all special or difficult transactions, including special requests for payments, foreign wire transfers, cutting of checks, check cancellations and reissues; printing and distribution of accounting reports, etc.
• Other duties as assigned
• Performs miscellaneous office duties such as answering telephones, making copies, microfilming, labeling file folders, opening and date stamping mail, stuffing envelopes, collating materials, and other duties as assigned.
• Within a department, coordinates and reconciles budget expenditures; reviews and processes purchase orders; determines proper Oracle information to be charged; reviews, monitors and analyzes monthly financial statements or expense reports; processes journal entries, reimbursements, authorizing payments of invoices; manages petty cash account; makes deposits, etc.
• Other duties as assigned
• Within a department, coordinates and reconciles budget expenditures; reviews and processes purchase orders; determines proper Oracle information to be charged; reviews, monitors and analyzes monthly financial statements or expense reports; processes journal entries, reimbursements, authorizing payments of invoices; manages petty cash account; makes deposits, etc.
• Directly handles difficult issues. Also directs other accounting assistants concerning proper procedures or payment processing.
• Advises others in resolving vendor and/or department questions, concerns and issues.
• Handles all special or difficult transactions, including special requests for payments, foreign wire transfers, cutting of checks, check cancellations and reissues; printing and distribution of accounting reports, etc.
• Distributes work to other accounting assistants, support staff and work-study employees. Is responsible for ensuring that all work is performed accurately and in a timely fashion. Checks on progress and approves finished work. Trains new or temporary employees in office systems and processes.
• Performs miscellaneous office duties such as answering telephones, making copies, microfilming, labeling file folders, opening and date stamping mail, stuffing envelopes, collating materials, and other duties as assigned.
• Responsible for various internal billings using various systems and excel.
• Responsible for processing invoices for payments.
• Responsible for preparing and uploading journal entries (both in General Ledger and Grants Management)
• Responsible for creating category spending report (use of data warehouse and excel)
• Responsible for creating Feeder files and uploading
• This position will also serve as a backup for buying (PO’s, Pcards, allocating) and for the Travel Coordinator (conference registrations, guidance on how to use Concur, generating expense reports)
• Able to read and understand contracts
• Intermediate user of Excel

Flexibility, excellence, and passion are vital qualities within Business Support Services.  Inclusion, collaboration, and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.  

Qualifications: 

• High School Diploma or GED required
• Associates Degree preferred
• Prior experience in Accounts Payable, Administrative Support, Bookkeeping, or Data Entry
• Financial Acumen Skills
• Organization and Planning Skills

Requirements:

• Successful Background Check

Location

Pittsburgh, PA

Job Function

Financial Planning, Analysis, Accounting and Reporting

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information: 

• Please visit “Why Carnegie Mellon ” to learn more about becoming part of an institution inspiring innovations that change the world. 

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

• Statement of Assurance