Accounting Assistant, Gift Processing

Wayne State University, United States

Updated: over 2 years ago
Location: Detroit, MICHIGAN
Job Type: FullTime
Deadline: 28 Sep 2021

Posting Number
045833  
Position Title
Accounting Assistant, Gift Processing  
Number of Vacancies
1  
School/College/Division/Institutes/Centers
86 - Development & Alumni Affairs  
Primary Department
H8605-Development Office  
Essential Functions (Job Duties)
JOB PURPOSE
Perform a variety of complex clerical and bookkeeping work, applying accepted procedures in the preparation, processing and reporting of accounting activities and related financial transactions and records in the Division of Development and Alumni Affairs. Some specialized knowledge of bookkeeping practices, IRS guidelines and departmental policies is utilized in support of work activities.
ESSENTIAL JOB FUNCTIONS
- Enter gifts, pledges and payroll deductions into the university's administrative system (currently Banner Advancement); update donor biographical information as needed; perform other functions associated with gift processing.
- Research, authorize and submit matching gift request forms in a timely manner to respective companies in accordance with their policies. Act as liaison with matching gift companies.
- Process credit card transactions received from the online giving system; ensure adherence to PCI Compliance policy for the Fund Office.
- Deposit gift checks received in the Fund Office into gift revenue bank account using the business deposit capture method. Maintain checks in secure location until established time of disposal.
- Assist in the reconciliation of the university bank account for gift deposits and the gift clearing accounts. Request internal transfers as needed; validate and feed gift transactions to Banner Finance; generate tax receipts for charitable gifts to the university according to IRS guidelines.
- Assist donors, alumni and staff with gift, pledge and other donor record inquiries.
- Generate and mail pledge reminders as scheduled. Prepare other donor related correspondence as needed.
- Analyze and verify biographical, gift, and pledge data to ensure accuracy. Process corrections to donor giving records and facilitate problem resolution as needed.
- Gather and interpret information to make decisions independently in order to process data, submit financial corrections, or request specific follow-up actions.
- Respond to internal and external auditor inquiries as directed.
- Perform related work as assigned.  
Unique Duties
 
Qualifications
MINIMUM QUALIFICATIONS
- High school graduate. Some business school or college coursework preferred.
- Reasonable experience and familiarity with Microsoft Office suite, including Excel, Word and Outlook.
- Reasonable experience and familiarity with administrative systems software, preferably in higher education.
- Ability to operate standard office equipment, including a ten-key calculator.
- Ability to type and perform data entry with speed and accuracy (40 wpm).
- Ability to follow standardized procedures for consistency and accuracy of data/records.
- Ability to manage several projects simultaneously, work within established deadlines and in pressure situations.
- Strong organizational skills and keen attention to detail.
- Ability to make mathematical computations accurately.
- Ability to communicate effectively and professionally, both orally and in writing.  
Preferred Qualifications
- Excellent customer service skills with high degree of professionalism.
- Ability to handle donor information and maintain confidentiality.
- Works well independently and collaboratively.
- Ability to perform basic accounting duties.  
Testing Requirements
Not Applicable  
Test Scheduling
 
Working Conditions
Wayne State University requires all students, faculty and staff to be fully vaccinated against COVID-19 with limited exceptions. Learn more at: WSU Covid-19 Website  
Job Type
Full-Time  
Job Category
Clerical/Technical  

Fiscal Year of Job Open Date
2021  
Job Open Date
(When job is posted in the system)
09-14-2021  
Job Close Date
(or until suitable candidate is found)
09-28-2021
Is this position reposted?
No  
Reposting Reason:
None (New Posting)  

Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.  
Instructions for submitting your application:
 
Represented Position Message
 

Salary (Minimum)
(Non-Academic Only)
30,893  
Salary (Hire Max)
(Non-Academic Only)
 
Salary (Maximum)
(Non-Academic Only)
36,343  
Hourly Rate
(Non-Academic Only)
 
Salary Range
(Academic Only)
 
Is Position Bump Ineligible?
(Non-Academic, Represented positions only. Select 'No' for Academic. Select N/A if Non-represented.)
**NOTE: If 'Yes' is selected, then this is a Bump Ineligible Position (BIP). The person who bids or hires into this 100% grant funded position has no bumping rights upon grant expiration or in a reduction of force.
No  

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