Accountant, Student Fiscal Services

Department
Student Fiscal Services Accounting

Job Posting Title
Accountant, Student Fiscal Services

Job Description

The Accountant is responsible for a wide array of fiscal accounting functions, including but not limited to:

• Managing and processing of Federal Return to Title IV/Pell Recalculation/Overawards; including monitoring of students’ withdrawals and final grades in order to comply with federal regulations on Return to Title IV requirements; preparing worksheets and processing them; working with the Office of Financial Assistance on processing the returns; notifying students of amounts due in compliance with collection policies and procedures; coordination with Student Fiscal Services accounts receivable area for student repayment balances and collection activity.
• Processing of Right to Cancel emails pursuant to federal Title IV regulations, which includes providing assistance to students on procedures for cancelling loans.
• Reconciliation of the University community scholarship and 3rd party sponsor programs; balancing scholarship and sponsor accounts on a monthly basis; identifying balancing issues and resolving them in a timely and efficient manner; creating Ad Hoc Payments to return funds to donors and sponsors in a timely manner, when necessary.
• Processing of Nonresident Alien (NRA) Tax Compliance for international students/suppliers for tax withholding determination on scholarships, gifts, prizes and awards, and services. 
• Sales tax reporting for the university to the State of Kansas on a monthly basis; includes balancing of funds and cost centers for sales tax; maintenance of tax rates/codes in Workday and CASHNet, as well as maintenance of tax exempt certificate documentation for cash sales.
• Daily bank account transactions, wires, and reconciliation processes.
• Allocation of credit card fees on a monthly basis.

OTHER ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide customer support for internal and external customers through phone, email, or in-person with questions, concerns, or problems related to particular account functions, university programs, or regulations.
• Maintain working knowledge of financial regulations, accounting best practices, and applicable laws and regulations.
• Review and audit transactions and ensure that all are compliant with university policies, procedures, and administrative requirements.
• Work within Workday to process, code, and post transactions accurately and in a timely manner.
• Receive and process university monies, including checks and electronic fund transactions.  Perform all tasks related to recording and auditing transactions.
• Run queries and reports from the university Workday system.  Note inconsistencies and resolve discrepancies whenever possible.
• Perform complex accounting work to collect and analyze financial information for the department.
• Ensure compliance with generally accepted accounting principles as well as all laws and regulations.
• Collect and record financial data; verify and report data in a way that facilitates sound financial decision-making.
• Audit, reconcile, and prepare various reports and balance various accounts to ensure accurate records and reports within required iterations (daily, monthly, quarterly, semesterly) and established guidelines and deadlines.
• Manage records for past and present projects, programs, and operations.
• Perform any other related duties and tasks as required or assigned and organize information in a way that facilitates the goals of the department.

QUALIFICATIONS

• Knowledge of accounting principles and the ability to work on various accounting and business software programs to create reports and documentation. 
• Proficient with Microsoft Office suite (Outlook, Word, Excel, & PowerPoint).

• Excellent customer services skills. 
• Strong written communications skills with an emphasis on grammar and sentence structure. 
• Strong oral communication skills. 
• Well organized with attention to detail. 
• Ability to work independently and accurately. 
• Ability to adapt to change and effectively communicate.
• Ability to respond to program and University priorities as well as conflicts and questions that arise.

EDUCATION AND EXPERIENCE
Requires a Bachelor's Degree in Accounting, Finance, or a related field and at least three years of accounting or related experience.

PRIORITY DEADLINE: April 2, 2024. Review of the applications will begin immediately following the priority deadline and continue until the position is filled.

BENEFITS: Competitive benefit package http://www.fhsu.edu/humanresourceoffice/Prospective-Employees/

REQURIED APPLICATION DOCUMENTS:  Applicants should submit a cover letter, resume, and names and contact information for three professional references.

Applicant documents should be submitted in one PDF.

IF YOU HAVE QUESTIONS, PLEASE CONTACT:

Staci Moore

[email protected]

PHYSICAL ACTIVITIES
Sit at a desk and use hand, wrist and finger movements to operate a computer regularly.  Talk and listen to other individuals in meetings and over the phone.  Stand and walk around the office and to other campus facilities in order to perform day-to-day duties.  Lift and carry general office supplies and equipment.

ENVIRONMENTAL CONDITIONS
General office conditions; exposed to moderate noise levels.

ADDITIONAL INFORMATION
The Accountant is an integral member of the Student Fiscal Services team.  Student Fiscal Services uses a team approach to meet deadlines and to provide optimum customer service during peak periods of enrollment.  Cooperation, flexibility, and adaptability are the expectations of all Student Fiscal Services employees.  Job duties may be reassigned, added, or removed to improve efficiencies and meet demands.

Community of Hays

FHSU is located in Hays, a vibrant college town of approximately 20,000, located halfway between Kansas City and Denver on Interstate 70. Hays is the regional center for education, health care, professional services, shopping, culture, and recreation for the western half of Kansas. The community boasts excellent recreational programs and facilities, including the comprehensive Center for Health Improvement, Hays Aquatic Park, Smoky Hill Country Club, Hays Municipal Golf Course, and extensive walking, running, and biking trails. Hays is within 45 minutes of two large lakes that offer great opportunities for boating, fishing, and camping. The Hays Municipal Airport provides connecting service to Denver with several flights daily. The Hays community is home to excellent Pre-K and K-12, public and private schools. With over 60 restaurants, major retail outlets, a low unemployment rate, and very short commute times, the city provides a safe, welcoming, low-cost, high-quality living environment for the residents who call "Hays, America" home.

Notice of Non-discrimination – Fort Hays State University is an Equal Opportunity Employer and does not discriminate on the basis of gender, race, religion, national origin, color, age, marital status, sexual orientation, genetic information, disability or veteran status.

Background Check: Final candidate will have consented to and successfully completed a criminal background check.

Notice to KPERS retirees applying for a position: Recent legislation changes working-after-retirement rules for both you and your employer if you go back to work for a KPERS employer. Please contact your KPERS representative or www.kpers.org for further information on how this might affect you.