Accountant (Medical Services UHS)

Apply now Job no:522132
Work type:Staff Full Time
Location:UMass Amherst
Department: Medical Services
Union: PSU
Categories:Health & Medical Services, Accounting/Finance/Budget, PSU A

About UMass Amherst 

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

The Accountant is responsible for the maintenance and processing of all purchasing, payment and reconciliation documents, providing general ledger accounting and reconciliations, billing, purchasing and payments for commodities and services. 

• Coordinates, manages and supervises general ledger accounting and reconciliations, purchasing, accounts payable, billing and/or receivables, and UMass bankcard processes. Processes general ledger journal entries, purchasing, accounts payable, billing and receivables in state accounting and accounting systems while managing one full-time and one part-time A/P employees.
• Ensures accuracy and completeness of documents within internal accounting system for general ledger accounting and reconciliations, purchasing, accounts payable, billing and receivables. 
• Analyzes and forecasts cash and expenditures. Prepares analysis for management to review revenues within accounts against current and anticipated expenditures to examine future cash flows and make recommendation for allowable spend in the current EMR system and UMASS Financial System. 
• Maintains files of outstanding orders, researches orders via vendors and institutions/divisions. Runs and tracks budget reports. Maintains institutional/division filing systems in accordance with departmental policy.  
• Interacts with approved vendor/institutional staff in response to vendor/institutional inquiries as pertains to purchasing or payments. Assists with ensuring state contracts and / or requests for responses are utilized, if available. Maintains and reconciles payment logs for assigned institutions/divisions. Oversees and reconciles vendor statements for assigned sites to ensure payments have been made. Prepares reports in the EMR system and PeopleSoft, maintains accounts and records such as encumbrance/payment logs, including monthly cash reconciliations and credit card reconciliation. 
• Provides technical assistance to employees, vendors, institutional staff, and other state agencies to ensure compliance with departmental rules and regulations. Reviews accounting procedures, reports, etc. for accuracy, updating and corrections; recommends changes or improvements in department procedures or operations.  
• Reviews all BuyWays documents, monitors the BuyWays document catalog daily to ensure prior day’s activities are completed.  
• Participates in the development, revision, and maintenance of policy and procedure manuals.  
• Assists Financial Manager with staff performance and accountability.
• Provides direct support to Financial Manager and/or Director of Finance. 
• Supervises two staff.

Other Functions 

Performs other related duties as assigned. 

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) 

• Applicants must have (A) four years of full-time or equivalent part-time, professional experience in accounting or auditing, of which (B) two years must have been in a supervisory, administrative or managerial capacity, or (C) any equivalent combination of the required experience and the substitutions below.   
  • An Associate's degree with a major in accounting, business administration or business management may be substituted for a maximum of one year of the required (A) experience.*   
  • A Bachelor's degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience.*   
  • A Graduate degree with a major in accounting, business administration or business management may be substituted for a maximum of two years of the required (A) experience and one year of the required (B) experience.*   
• *Education toward such a degree will be prorated based on the proportion of the requirements actually completed.   
• Educational substitutions will only be permitted for a maximum of one year of the required (B) experience 

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure) 

• Master's Degree with a major in accounting, business administration or business management.
• Working knowledge of Microsoft Office applications, and practical experience with other relevant applications. 
• Knowledge of the principles and practices of accounting, to include terminology, and methods of general report writing. 
• Ability to analyze and determine the applicability of accounting data, to draw conclusions and to make appropriate recommendations. 
• Ability to read and interpret documents such as financial reports, accounts, and ledgers, and perform mathematical calculations using formulae to solve accounting problems. 
• Ability to prepare general and financial reports, and write concisely, to express thoughts clearly and to develop ideas in logical sequence. 
• Ability to communicate effectively in oral expression, and exercise discretion in handling confidential information. 
• Ability to establish and maintain harmonious working relationships with others, and work independently. 
• Ability to work in a team setting. 
• Knowledge of the principles, practices, and techniques of supervision. 

Physical Demands/Working Conditions

Typical Office Environment.

Work Schedule 

Monday-Friday 8:30am - 5pm – some flexibility required. 

Special Instructions to Applicants 

Along with the application, please submit a resume (and cover letter / optional). References will be checked at the finalist stage, please be prepared to provide contact information for three (3) professional references.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, caste, creed, sex, age, marital status, national origin, disability, political belief or affiliation, pregnancy and pregnancy-related condition(s), veteran status, sexual orientation, gender identity and expression, genetic information, natural and protective hairstyle and any other class of individuals protected from discrimination in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University.  To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans.  It is the policy of UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised:Jan 22 2024 Eastern Standard Time
Applications close:Apr 26 2024 Eastern Daylight Time