Accountant (INTERNAL ONLY)

Updated: 6 months ago
Location: Lawrence, KANSAS
Deadline: The position may have been removed or expired!


Eaton Hall SSC

Position Overview

This is an internal search available only to current employees of KU's Eaton Shared Service Center.

The day-to-day finance activities in the Eaton Hall SSC will be conducted by SSC Accountants and Accounting Specialists. This position will use accounting skills to perform financial support functions for the departments, provide departments with accurate and timely information to make decisions, and ensure efficient transaction processing.
The SSC Accountant will provide timely and professional services that support or enhance the instructional, research and service goals of the units served. The SSC Accountant will report to the SSC Finance Manager and will be expected to maintain successful relationships and frequent communication with individuals from academic or research units who receive service from the SSC.  In addition, the SSC Accountant will handle complex financial data and situations where guidelines may be broadly defined or technical, requiring careful analysis and interpretation of federal, State and University rules, regulations and policies.  The SSC Accountant may supervise student employees as assigned by the SSC Finance Manager.

Job Description

55%:  Responsible for purchasing and resource management by following University, KUCR and Endowment guidelines and regulations, including documentation:

  • Processes payments through financial systems and determines appropriate account and funding for payment.
  • Develops unit processes to ensure that appropriate funding sources are used and that resources are available for purchases; audits and reviews unit/department procurement card purchases to ensure procedures for compliance with University, Endowment and KUCR accounting systems are followed.
  • Manages travel reimbursements; reviews all travel requests to ensure that expenditures and reimbursements are in accordance with pertinent laws and regulations; processes payments and reimbursements as appropriate.
  • Determines and follows university purchasing and bid procedures, contracts, and federal regulations to ensure appropriate purchases are made.
  • Enters or approves program expenditures with payments in FITC, Concur and KU Endowment Association (as delegated by the units supported).
  • Independently resolves problems related to billing errors, non-receipt of invoices and discrepancies between statements and records.
  • Verifies scholarship recipients, processes posting forms to Financial Aid and Scholarship and provides data and reports to the Director/Chair in support the unit/department’s scholarship process.

40%:  For each unit/department supported, responsible for initiating, administering and reporting on all fiscal operations for the assigned unit’s clients including, but not limited to:
  • Monitors departmental expenses and processes cost transfers when needed ensuring that expenditures follow all University and Endowment processes and procedures. Identifies discrepancies to supervisor and unit Director/Chair.
  • Gathers data for and prepares budgetary, statistical, reconciliation and other requested reports for leadership, SSC Finance Manager, and/or unit Budget Manager.
  • Informs and assists the Director/Chair with operational needs and related budgetary impact, including utilizing PBCS by entering forecasts to provide accurate projection reporting.
  • Prepares and executes budget transfers.
  • Assists in the development and management of budgets.
  • Supports SSC Finance Manager in providing oversight to SSC finance support staff and student employees by providing technical assistance and training on accounting and fiscal procedures.  Assists in the development of solutions to operational problems.  Assists in the resolution of difficult accounting problems.
  • Supervise Student Hourly employees for the designated areas
  • Escalates questions as appropriate to the SSC Finance Manager.
5%:  Other SSC Responsibilities
  • Works with the SSC Finance Manager to develop and implement strategic and tactical plans for improving and/or providing support services that enhance the operations of the SSC and university administration.
  • Coordinates with central finance on the interpretation and communication of finance policies, procedures, and programs.
  • Reviews and recommends changes to department and SSC procedures to ensure compliance with policy; prepares and updates procedural manuals and related instructional materials.
  • Serves as a resource to unit/department staff and faculty to ensure compliance with policy.
  • Participates in unit/department meetings and events to maintain knowledge of the unit/department and relationships with the faculty and staff.
  • Attends regular meetings, training sessions and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the SSC Finance Manager.
  • Other duties as assigned.

Required Qualifications

  • Bachelor's degree in a related field plus a minimum of one year related professional-level work experience OR a high school degree/GED plus a minimum of four years of related professional-level work experience.
  • Computer skills in a PC/Windows environment including MS Word, MS Excel and MS Access as demonstrated by application materials and previous experience.
  • Excellent written communication skills and attention to detail as demonstrated by application materials.
  • Experience using a financial ERP (Enterprise Resource Planning system), e.g. PeopleSoft.
  • Experience with fund accounting

  • Preferred Qualifications

  • Bachelor’s degree in finance, accounting, business administration or related field.
  • Experience working independently in a finance, accounting, and/or financial compliance environment.
  • Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks and consistently meet deadlines.
  • Ability to establish and maintain effective working relationships with faculty, administrative staff and students in a higher education environment.
  • Analytical and problem-solving skills as demonstrated through past experience in application materials.

  • Additional Candidate Instruction

    This is an internal search available only to current employees of KU's Eaton Shared Service Center.

    A complete application consists of a cover letter, resume, and three professional references.  Please use your cover letter to address how you meet the required and preferred qualifications.  Incomplete applications will not be considered.  An online University of Kansas application must be completed to be considered for this position.
    Apply no later than May 16, 2019 to be considered.

    Advertised Salary Range

    starts at $42,000

    Application Review Begins


    Anticipated Start Date


    Work Location

    University of Kansas - Lawrence

    Employee Class

    U-Unclassified Professional Staff

    Work Schedule

    Monday - Friday; 8:00 am - 5:00 pm

    Job Family



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