Accountant I - Travel Specialist - R104142

Department:

Location: Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID: R104142

Minimum Requirements:

Bachelor's degree in Accounting, Finance or related field. Additional experience may be used on a one-to-one basis to offset the educational requirements. Grade 4 (Hourly)

Position Description:

Travel Specialist will ensure that the University policies are being followed by auditing reimbursements & payments made through the ERP (enterprise resource planning) system. The position will verify employee access to various systems and the university's travel agency. The Travel Specialist will routinely send notifications to employees and departments regarding status of expense reports, travel authorizations, and cash advances. They will assist with correcting system errors and help identify report discrepancies. The Travel Specialist will serve as primary point of contact for a high volume of emails and phone calls regarding travel payments, policies, and system issues. Position will assist with travel card orders along with providing travel and expense system training to departments.

Essential Duties and Responsibilities

• Use queries and excel macros to compare travel and expense report transactions.
• Work with departments to troubleshoot unposted travel transactions.
• Monitor and research unreconciled travel advance balances.
• Assist with reconciliation of university travel programs.
• Review travel profiles for accuracy and completeness.
• Prepare travel card orders.
• Provide travel and expense training to employees and departments.
• Scanning and filing of travel documents.
• Cross-train with others in Disbursement Services area for back-up job functions as needed.
• Special projects as assigned by supervisor.
• Other duties as assigned.

• Competency in Microsoft Excel using formulas and macros.
• Active listener with strong oral comprehension.

• Use of Microsoft Office products; Excel, Outlook, Word.
• Service Excellence - responsive, informs constituents of process, pleasant to work with, educates and provides timely and accurate information.
• Use of PeopleSoft, Workday, other ERP system.
• Analytical - evaluate data and other information with ability to choose best solution and make recommendations.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected] or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.