Accountant I - Disbursements and Travel Specialist - R104311

Department:

Location: Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID: R104311

Minimum Requirements:

Bachelor's degree in a related field and 0-2 years of experience. Additional relevant education and experience may be used to offset the educational requirement. Grade 4 (Hourly)

Position Description:

The Disbursements and Travel Specialist will ensure that the University policies are being followed for disbursements by accurate supplier maintenance, auditing reimbursements and payments made through the ERP (enterprise resource planning) system. The position will verify employee access to various systems and the university's contracted travel agency. The Disbursement and Travel Specialist will routinely send notifications to employees and departments regarding status of expense reports, travel authorizations, and cash advances. They will assist with review and setup of required tax and supplier survey information, on all new and existing University suppliers, through ERP system supplier master file and approve suppliers for the University. This person will review payment requests for tax, legal, compliance, procurement and accounting requirements, prepare documents for entry and approve for payment in the University accounts payable system. The Disbursements and Travel Specialist will serve as primary point of contact for a high volume of emails and phone calls regarding travel payments, policies, and system issues. Position will assist with travel card orders along with providing travel and expense system training to departments. 

Position is located on the Belknap Campus with a hybrid/remote work arrangement with 2-3 days per week in office, 37.5-hour work week schedule.

Essential Duties and Responsibilities

• Use queries and excel macros to compare travel and expense report transactions.
• Work with departments to troubleshoot unposted travel transactions.
• Monitor and research unreconciled travel advance balances.
• Assist with reconciliation of university travel programs.
• Review travel profiles for accuracy and completeness.
• Prepare travel card orders.
• Provide travel and expense training to employees and departments.
• Scanning and filing of travel documents.
• Responsible for collecting and reviewing W-9 tax information for accuracy.
• Review payment requests for accuracy and compliancy with university policies.
• Set up new suppliers.
• Indexing accounts payable documents and journal entries into financial system.
• Provide customer service to internal and external users.
• Cross-train with others in Disbursement Services area for back-up job functions as needed.
• Special projects as assigned by leadership.
• Other duties as assigned.

• Use of Microsoft Office products; Excel, Outlook, Word
• Service Excellence - responsive, informs constituents of process, pleasant to work with, educates and provides timely and accurate information.
• Use of PeopleSoft, Workday, other ERP system
• Analytical - evaluate data and other information with ability to choose best solution and make recommendations.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at [email protected]  or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected]  or by phone 502-852-6258.