Admissions Receptionist, School of Law

The University of Virginia School of Law seeks one or more Receptionists to greet Law School visitors and to support the Admissions and Financial Aid Offices. The Receptionist is responsible for creating a welcoming atmosphere for all visitors. The successful candidate will be outgoing, friendly, and dedicated to the mission of the Law School.  Strong customer service skills, attention to detail, and the ability to work well with a team are essential for the position.

The Receptionist also supports the Admissions office with its workflow, and takes general direction from the Associate Director of Admissions as to what tasks have priority on a given day. 

The Admissions Receptionist will:

• Welcome all visitors and provide basic information about the Law School, delivering  professional, knowledgeable, and consistent customer service to visitors and callers.
• Receive incoming calls, answer routine inquiries, and route calls to others as appropriate.
• Distribute parking passes to visitors and maintain parking log.
• Respond to basic requests for information about the School of Law and the admissions process.
• Open, date, classify, distribute, and file mail, including components of applications for admission. Identify mail requiring special handling, including requests for application fee waivers, applications for Virginia In-State Educational Privileges; Financial Aid Institutional Form; and recommendations requiring special acknowledgement.
• Perform admissions data entry, file maintenance, and quality control.
• Assemble and maintain applicant files as needed throughout the admissions cycle.
• Support admissions team with administrative tasks as needed, including but not limited to printing, copying, scanning, shredding, filing, organizing, etc.
• Assemble prospect packets for information sessions and visitors to the law school; maintain admissions brochures and other materials in the reception area.
• Other duties as assigned.

Required:

• High school diploma or equivalent and one or more years’ experience in a customer service position.
• Excellent verbal and written communication skills.
• Strong attention to detail and the ability to multi-task.

• Knowledge of basic office practices and procedures, including familiarity with Microsoft Office suite (e.g., Word, Excel) and databases.  
• Able to demonstrate high level of professionalism on a daily basis and the exercise of good judgment and discretion.

This position is posted as a full-time position, nonexempt benefitted position, and also as a wage position (approximately 20 hours per week).   Applicants interested in the full-time position should apply through Workday using requisition R0026924; applicants interest in the wage position should apply through Workday using requisition R0027034. 

TO APPLY:

Apply online at https://uva.wd1.myworkdayjobs.com/UVAJobs search for requisition R0026924 or R0027034 , Internal applicants must apply through their UVA Workday profile.  Complete the application, and attach the following:

*** Please note that ALL REQUESTED documents MUST be uploaded in the resume submission field, and you can combine documents into one PDF. ***

·         Cover letter

·         CV/resume

·         Names and contact information for three professional references.

 **Applications that do not have all the required documents will not receive full consideration.***

The University will perform background checks on all new hires prior to employment.

Questions regarding the position should be directed to Natalie Blazer, Assistant Dean for Admissions, at [email protected] . Questions regarding the application process should be directed to: Nicole Robinson, Faculty Search Advisor at [email protected] .

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

The University of Virginia School of Law seeks one or more Receptionists to greet Law School visitors and to support the Admissions and Financial Aid Offices. The Receptionist is responsible for creating a welcoming atmosphere for all visitors. The successful candidate will be outgoing, friendly, and dedicated to the mission of the Law School.  Strong customer service skills, attention to detail, and the ability to work well with a team are essential for the position.

The Receptionist also supports the Admissions office with its workflow, and takes general direction from the Associate Director of Admissions as to what tasks have priority on a given day. 

The Admissions Receptionist will:

• Welcome all visitors and provide basic information about the Law School, delivering  professional, knowledgeable, and consistent customer service to visitors and callers.
• Receive incoming calls, answer routine inquiries, and route calls to others as appropriate.
• Distribute parking passes to visitors and maintain parking log.
• Respond to basic requests for information about the School of Law and the admissions process.
• Open, date, classify, distribute, and file mail, including components of applications for admission. Identify mail requiring special handling, including requests for application fee waivers, applications for Virginia In-State Educational Privileges; Financial Aid Institutional Form; and recommendations requiring special acknowledgement.
• Perform admissions data entry, file maintenance, and quality control.
• Assemble and maintain applicant files as needed throughout the admissions cycle.
• Support admissions team with administrative tasks as needed, including but not limited to printing, copying, scanning, shredding, filing, organizing, etc.
• Assemble prospect packets for information sessions and visitors to the law school; maintain admissions brochures and other materials in the reception area.
• Other duties as assigned.

Required:

• High school diploma or equivalent and one or more years’ experience in a customer service position.
• Excellent verbal and written communication skills.
• Strong attention to detail and the ability to multi-task.

• Knowledge of basic office practices and procedures, including familiarity with Microsoft Office suite (e.g., Word, Excel) and databases.  
• Able to demonstrate high level of professionalism on a daily basis and the exercise of good judgment and discretion.

This position is posted as a full-time position, nonexempt benefitted position, and also as a wage position (approximately 20 hours per week).   Applicants interested in the full-time position should apply through Workday using requisition R0026924; applicants interest in the wage position should apply through Workday using requisition R0027034. 

TO APPLY:

Apply online at https://uva.wd1.myworkdayjobs.com/UVAJobs search for requisition R0026924 or R0027034 , Internal applicants must apply through their UVA Workday profile.  Complete the application, and attach the following:

*** Please note that ALL REQUESTED documents MUST be uploaded in the resume submission field, and you can combine documents into one PDF. ***

·         Cover letter

·         CV/resume

·         Names and contact information for three professional references.

 **Applications that do not have all the required documents will not receive full consideration.***

The University will perform background checks on all new hires prior to employment.

Questions regarding the position should be directed to Natalie Blazer, Assistant Dean for Admissions, at [email protected] . Questions regarding the application process should be directed to: Nicole Robinson, Faculty Search Advisor at [email protected] .

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.