Academic Works Coordinator (JID 5960)

Updated: 7 months ago
Location: Northridge, CALIFORNIA
Job Type: FullTime


Job ID: 5960

Job Title:
Academic Works Coordinator (JID 5960)

Appointment Type:

Time Base:

Date Posted:
April 6, 2017

Closing Date:
Open until filled

Link to Apply Online:

Campus Employment Homepage:

Academic Works Coordinator (JID 5960)
Student Services Professional I
Scholarship Operations
Full Time / $3402 - $3504 / mo.


CSUN's Commitment to You
CSUN is strongly committed to achieving excellence through teaching, scholarship, active learning and diversity. Our values include a respect for all people, building alliances with the community and the encouragement of innovation, experimentation and creativity. CSUN actively encourages qualified candidates to apply who demonstrate a commitment to serving a diverse student population as well as a commitment to maintaining a respectful and inclusive work environment.

About the University
Serving approximately 40,000 students each year, CSUN is one of the largest universities in the United States, and it has an impact to match its size. Money Magazine recently named CSUN one of the top ten values in all of higher education, and the Social Mobility Index ranked CSUN fifth in the nation for elevating its students' economic and social well-being. CSUN ranks 10th in the country in awarding bachelor's degrees to underrepresented minority students, fifth nationally in awarding master's degrees to Hispanic students and enrolls the largest number of deaf and hard-of-hearing students of any U.S. state university. CSUN's 171 academic programs and engaged centers enjoy international recognition for excellence. CSUN currently partners with more than 100 institutions of higher education in 22 countries around the globe and attracts the largest international student population of any U.S. master's level institution. Situated on a 356-acre park-like setting in the heart of Los Angeles' San Fernando Valley, the campus features modern educational buildings and world-class LEED Gold-certified performing arts and recreational facilities recognized as among the best in the country. CSUN is designated as a Hispanic Serving Institution (HSI) and an Asian American, Native American, Pacific Islander Serving Institution (AANAPISI) and we value the diversity of all of our students and the campus community. CSUN is a welcoming university that champions accessibility, academic excellence and student success.

About the Department
The Financial Aid and Scholarship Department provides financial assistances and guidance in a respectful and compassionate manner that encourages and supports the student success goals of the University. In 2015-2016 more than 31,000 students received some financial aid assistance. The department is responsible for administering nearly $350 million according to federal, state, institutional regulations and policies. As members of the university community., we collaborate with other campus departments and the community to provide outreach and access services, scholarship resources, financial literacy and education work experiences for our student population. Through loan counseling, financial management workshops and satisfactory academic progress standards we teach responsibility and promote responsible citizenship.

Major Duties
Under general supervision, the Academic Works Coordinator is primarily responsible for the efficient and effective running of the Academic Works online scholarship module, including setting up departmental scholarships for competition, training faculty, marketing, and responding to staff, faculty and student inquiries. The incumbent assists students in searching for scholarships, updates social media, creates communications, and participates in outreach efforts on campus; answers complex questions and provides guidance to students regarding scholarships, receipt of funds, aid coordination issues, disbursement problems and procedures, and the online scholarship application system; communicates with off campus organizations and on-campus departments; provides training, clarifies eligibility requirements, and responds to inquiries and resolve problems; composes routine correspondence; assists in processing The CSUN Foundation and off-campus scholarship checks according to established procedures; makes deposits to appropriate scholarship accounts; coordinates scholarships with financial aid and inputs awards to the financial aid management system; assists with monthly reconciliation for off-campus and on-campus scholarship accounts; works on various reports; participates in outreach activities such as conducting scholarship workshops to freshmen classes and student organizations, tabling at orientation fairs or other campus events; serves as backup for the scholarship student receptionists and provides support to the Scholarship Manager for other institutional scholarship programs; works closely with academic department personnel and faculty, The CSUN Foundation, University Cash Services, and Admissions and Records; and performs other duties as assigned.

Equivalent to graduation from a four-year college or university with Bachelor's degree in one of the behavioral sciences, public or business administration, or a job-related field. Equivalent to one year of experience in professional Student Services work at the entry trainee level. Master's degree in a job-related field may be substituted for the required experience. Prior scholarship experience preferred.

Knowledge, Skills, & Abilities
General knowledge of the methods and problems of organization and program management; working knowledge of research and interviewing techniques; working knowledge of the principles of individual and group behavior; ability to rapidly acquire such knowledge of the organization, procedures and activities of the specific campus to which the position is assigned; and working knowledge of the basic principles, practices and major trends in the Student Services field to which assigned. Working knowledge of: Oracle/PeopleSoft, OnBase, Proprietary Scholarship portals (AmeriCorps, GMS, etc), and Microsoft Office. Ability and specialized skills to: rapidly acquire a working knowledge of the specific objectives of the campus Student Services program and its relationship to the total campus operation; interpret and apply program rules and regulations; gather and analyze data; ability to reason logically, draw valid conclusions and make appropriate recommendations when reviewing donor requirements; present clear and concise information orally and in written reports; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations and other private and public agencies.

Pay, Benefits, & Work Schedule
The university offers an excellent benefits package.

The salary range for this classification is: $3402 - $4812 per month.
The anticipated hiring range: $3402 - $3504, dependent upon qualifications and experience.

Hours: Full Time 40hrs/wk; 8:00am - 5:00pm, Monday through Friday.

General Information
This position is a sensitive position as designated by the CSU.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

How To Apply
Candidates should apply by completing the CSUN on-line application utilizing link. NOTE: Internal candidates should apply through the portal by accessing the View Job Openings/Apply link on the Human Resources/Employee pagelet.

Applications received prior to March 30, 2017 will be considered in the initial screening and will continue until position is filled.

In order to be considered in the initial review, applications must be submitted prior to the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University.

For more detailed information on the application and hiring process, please visit the link below:

Equal Employment Opportunity
California State University, Northridge is an Affirmative Action/Equal Opportunity Employer. We consider applicants for employment without regard to race, color, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, or disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services.

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