Academic & Training Coordinator

Academic & Training Coordinator

The University of Southern Mississippi is currently accepting applications for the position of Academic & Training Coordinator.

Position Details
Location	John C. Stennis Space Center 1020 Balch Blvd Stennis Space Center, Mississippi, 39529 United States
Division	Stennis Center for Higher Learning
Position Type	Staff
Employment Status	Full Time
Grant Funded	No
Salary Range	39,816.00 - 46,842.00
Pay Grade	E08
Posting Close Date	02/09/2024

Job Summary 
The Center of Higher Learning (CHL) coordinates all academic activity at the John C. Stennis Space Center (SSC) and arranges and delivers non-academic training in support of Stennis agencies. The CHL “Academic & Training Coordinator” is responsible for providing support and assistance to the Director regarding the CHL academic and training programs and in budgetary and financial matters.
Primary Duties and Responsibilities  

Academic - Provide assistance to the Director in coordinating all academic activity at the John C. Stennis Space Center in support of onsite agencies and employees.Aid students with admission and registration procedures, requests for information or assistance, exam administration, and other similar actions.Interact with Stennis Space Center personnel, such as Agency Training Officers, to determine educational requirements.

Training - Provide support to the CHL training program, to include working with Stennis organizations to identify training opportunities, working with third-party training vendors to deliver training courses and materials, providing hands-on logistical support to such organizations during training events.  Handle enrollment, payments, and attendee correspondence for all training events.

Budgets - Provide overall administrative support to the CHL Director as needed for budgets and finance, including preparing budgets, analyzing expenditures and revenue, procuring services and equipment, reconciling financial transactions with University financial reports, and reconciling procurement card expenditures.  Monitor real-time status of all budgets and expenditures to provide Director with accurate information regarding budget decisions.

Facilities – Coordinate and operate Interactive Video Network (IVN) classes, maintain the CHL computer labs and other training facilities, and ensure the operability of all training technology such as computers and overhead projectors.  Install and update software programs, and troubleshoot and resolve standard computer IT issues as needed.

Promotional Materials - Write reports, prepare presentations, develop and distribute academic class schedules, develop and distribute marketing fliers and announcement bulletins, update academic and training information on the CHL website, and prepare other written materials as needed.

Record Keeping – Keep detailed records of all training and educational activities, to include gathering and organizing detailed student and training participant data, property and equipment data, and budget and financial data.

Other duties as assigned.

Minimum Qualifications  
An undergraduate degree from an accredited university in any field OR 4 years work experience in a University setting OR equivalent combination of education and experience is a requirement for this position.  Successful completion of a federal background investigation is also a requirement for this position.
 
Knowledge, Skills & Abilities
 

• The Academic & Training Coordinator should be able to work independently with little or no oversight.
• The incumbent of this position should have superior written and verbal skills and should be able to produce written documents and electronic presentations with little or no editing.
• The ability to meet multiple, simultaneous deadlines and to track and maintain multiple, simultaneous projects is necessary, as is the ability to keep accurate and detailed records in a highly organized manner.
• Proficiency in a variety of software applications, especially with Microsoft Excel, is critical to the success of this position.
• The ability to create a variety of visually-pleasing promotional materials is required.
• Knowledge of computers and computer operating systems (i.e., Windows) as well as the ability to troubleshoot simple computer issues are required.Ability to install computer software packages is required.

Preferred Qualifications 
Applicants would ideally be familiar with University policies and procedures, and would ideally be familiar with Stennis Space Center agencies and organizations.

About The University of Southern Mississippi
The University of Southern Mississippi (USM) is a comprehensive public research institution delivering transformative programs on campuses in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. Founded in 1910, USM is one of only 146 universities in the nation to earn the Carnegie Classification of Institutions of Higher Education's "R1: Doctoral Universities - Very high research activity" designation, and its robust research enterprise includes experts in ocean science and engineering, polymer science and engineering, and large event venue safety and security, among others.  USM is also one of only 37 institutions in the nation accredited in theatre, art and design, dance and music. As an economic driver, USM generates an annual economic impact of more than $600 million across the state. USM welcomes a diverse student body of more than 14,000, representing 71 countries, all 50 states, and every county in Mississippi. USM students have collected four Truman Scholarships and 37 National Science Foundation Graduate Research Fellowships, while also leading Mississippi with 27 Goldwater Scholarships, an honor that recognizes the next generation of great research scientists. Home to the Golden Eagles, USM competes in 17 Division I sports sponsored by the National Collegiate Athletic Association (NCAA). For more information, visit www.usm.edu .

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.