Academic Success Coordinator & AAH Graduate Program Assistant

Colorado State University, United States

Updated: 10 months ago
Location: Fort Collins, COLORADO
Deadline: 19 Jun 2023

Posting Details
Posting Detail Information


Working Title Academic Success Coordinator & AAH Graduate Program Assistant
Position Location Fort Collins, CO
Work Location Position qualifies for hybrid/in-office work
Research Professional Position No
Posting Number 202300969AP
Position Type Admin Professional/ Research Professional
Classification Title Prof/Indiv Contrib II
Number of Vacancies 1
Work Hours/Week 40
Proposed Annual Salary Range 50,000 – 53,000
Employee Benefits
Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/ .
Desired Start Date 08/07/2023
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on 06/19/2023
Description of Work Unit
75% of this position’s FTE will be as an Academic Success Coordinator (ASC).
The ASC within the Academic Support Center of the College of Liberal Arts (CLA) is a full-time twelve-month Administrative Professional position dedicated to serving majors within the College of Liberal Arts. The CLA serves over 5000 undergraduate majors. The ASC/Graduate Program Assistant would be primarily advising Art & Art History (AAH) students. The ASC will advise approximately 250 undergraduate students. 25% of this position’s FTE will be dedicated the Department’s Graduate Program as the Graduate Program Assistant. The Department of Art and Art History offers MFA degrees in seven concentrations: Drawing, Fibers, Graphic Design, Metalsmithing, Painting, Printmaking, and Sculpture. There are approximately 15-20 students in residence. The Graduate Program Assistant is the primary point of contact for graduate recruits and current students and is central to the program’s success in recruiting, retaining, and graduating MFA students. It is anticipated that during the 6-week summer orientation period the ASC/Graduate Program Assistant would devote only 1 day per week to duties connected with the MFA program so that they can share orientation responsibilities with the other ASC in Art & Art History.
Colorado State University is Colorado’s first and only Land Grant University with an enrollment of about 30,000, is a public, land-grant institution classified as RI (highest research activity) in the Carnegie Classification of Institutions of Higher Education. The CLA brings Colorado State University’s land grant mission to life by utilizing the transformative power of the arts, humanities, and social sciences to provide educational opportunity and the potential for real-world impact for our students, faculty, and staff. The CSU Principles of Community guide our actions in achieving these goals: https://inclusiveexcellence.colostate.edu/resources/principles-of-community/
The university is located in Fort Collins, a dynamic community of 150,000 located at the foothills of the Rocky Mountains, 65 miles north of Denver. Northern Colorado is known for its natural beauty, economic vitality, and abundant cultural and recreational opportunities. The CSU main campus sits at the eastern base of the Rocky Mountains, one hour north of metro Denver. It offers excellent access to transportation, outdoor interests, and over 300 days of sunshine.
Liberal Arts faculty and students ask questions about humans’ relationships with each other, with the environment, and with institutions. We analyze and evaluate the ways in which humans create meaning—how patterns create expectations and appetites, a sense of right, and of what comes next. We believe in the marketplace of ideas, and if we use our rational powers and open our ideas to challenge and critical assessment, we will work toward better knowledge, clearer understandings, and more effective policies. To learn more about the College of Liberal Arts, please visit: https://www.libarts.colostate.edu/about/ .
Position Summary
The Academic Success Coordinator (ASC) plays a supportive role in strengthening departmental and College efforts to provide quality advising and promote undergraduate student success. This position supports an innovative and holistic approach to providing students with the assistance, guidance and resources necessary to be successful. The primary functions of the ASC are to foster successful transition to the university environment for students in their initial semesters, promote the exploration of majors to ensure students’ choice of appropriate major, and promote timely graduation. This position also supports the Department’s Graduate Program as the primary point of contact for graduate recruits and current students and is central to the program’s success in recruiting, retaining, and graduating MFA students. This position also manages any AAH minor(s).
A signing bonus of up to $2500 may be considered for successful candidates.
Required Job Qualifications
  • M.A. required in a liberal arts discipline or a BA in a liberal arts discipline and a master’s in Student Affairs in Higher Education/College Personnel Administration or Counseling or Career Counseling or a related master’s degree
  • 1 year experience working directly with students in a college/university setting;
  • Strong presentation or teaching experience as well as strong written communication skills
Preferred Job Qualifications
  • Proven ability to work collaboratively;
  • Academic advising experience;
  • Public speaking experience
  • Demonstrated ability to do detailed work, prioritize multiple tasks and meet deadlines
  • Demonstrated commitment to supporting students from diverse backgrounds and demonstrated experience in creating an inclusive and welcoming work atmosphere for colleagues, students, faculty, and staff.
  • Experience working with data and producing reports
  • MFA in Art
Diversity Statement
Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Essential Duties


Job Duty Category Advising And Retention
Duty/Responsibility
  • Advise students in majors as assigned regarding curriculum matters, course offerings, and progress toward their degree
  • Provide comprehensive advising to students, establishing continuous advising relationships with special attention to first and second year students and continue to work with them as needed through graduation, including transition issues.
  • Maintain accurate and detailed advising notes through the online system, track advisees’ performance at the end of each semester, and track students on academic probation in order to provide referrals to necessary resources
  • Implementation of strategic interventions including initiating proactive outreach with at risk students, participating in retention and grade monitoring activities, assisting students with academic difficulties, assisting students on probation, assisting students considering withdrawing from the University, and other items as assigned.
  • Advise students requesting retroactive withdrawals and academic dismissal appeals on how to craft well written appeals and how to develop and communicate a comprehensive action plan for academic improvement and success.
  • Performance of advising activities regarding course selection and sequencing, registration, class schedule revisions, and class credit load recommendations.
  • Interpret curriculum requirements, options, sequencing patterns and best practices across programs while exploring student’s goals, future plans, challenges, and obstacles.
  • Academic Success Coordinators are trained to provide advising for two or more CLA academic departments. Applicants will work in any CLA academic department or several as assigned.
  • Understand issues confronting under-represented students, ethnically diverse, military veterans, non-traditional aged, parents, disabled students, International, etc. and help them navigate how and what resources to use as well as gain confidence and connection in order to achieve their personal and professional goals.
  • Work with students to help them develop more sophisticated decision making skills.
  • Integrate technology and tools for student success into a balanced and holistic approach to advising as time allows.
  • Act as mentors and advocates and professionally communicate with students or families who may become distressed about complex academic policies, individual courses or grades, and/or tuition assessment and lead them to understanding and resolution.
  • Interpret conflict management and conflict resolution decision-making skills when working with dissatisfied individuals. Interpret, apply and enforce University and College of Liberal Arts policies and procedures, as well as State and Federal laws.
  • Model personal and professional ethics in every decision made.
  • Develop and manage registration processes and procedures to ensure students are registered consistent with university deadlines.
Percentage Of Time 50
Job Duty Category Recruitment and Orientation
Duty/Responsibility
  • Assist with presentations and advising at Ram Welcome, Ram Orientation for new and transfer students, recruiting events, and other assigned events for the larger campus community in relation to the College of Liberal Arts
  • Provide academic advising to undergraduate students and general advising information to parents and families during orientation sessions, and continue regular contact with students through entire education process once the students are on campus
Percentage Of Time 10
Job Duty Category Collaboration and Professional Development
Duty/Responsibility
  • Collaborate with other college and campus programs to facilitate student success.
  • Participate actively in the Academic Success Coordinator network, including sharing of best practices.
  • Collaborate with other CLA ASCs to create new programs and procedures based on best practices.
  • Collaborate with major department(s), faculty, and staff.
  • Approve and administer course substitutions and waivers for degree requirements with prior major department approval.
  • Provide curricular feedback to department(s) based on knowledge gained from student interactions.
  • Maintain up-to-date knowledge on university policy and procedure and on advising best practices.
  • Learn and maintain ongoing knowledge of new technologies and tools designed for student success
Percentage Of Time 10
Job Duty Category Data Analysis
Duty/Responsibility
  • Track contacts/outreach/etc. with students, analyze data available through Institutional Research and other necessary university systems, and use that information to produce two separate reports at different times each year
Percentage Of Time 5
Job Duty Category Graduate Program Assistant
Duty/Responsibility
SLATE SUPPORT:
  • Monitor and track each of the individual programs and the all-programs queues in Slate for application completion
  • Notify applicants with incomplete applications
  • Maintain admit and deny spreadsheets for each area
  • Liaison with Graduate Admissions
  • Enter faculty decisions (admitted, waitlisted, or denied) for each area in Slate
  • Notify applicants of faculty decision
  • Monitor and reply to inquires made through Slate or through Art Department’s website


ENROLLED STUDENT SUPPORT:
  • Notify all students and area advisors regarding required processes, deadlines, GTA onboarding, and practical department and Graduate School information.
  • Explain program requirements and forms to students
  • Assist students with their GS-6 and GS-25.
  • Connect students with non-academic support resources (i.e. conflict resolution, the health network, OMBUDS, Office of Financial Aid, etc.).
  • Maintain and utilize graduate student listservs for the Department.
  • Manage studio contracts for all graduate students.
  • Track departmental events and opportunities that are available to graduate students.
  • Oversight of graduate exit surveys.
  • Coordinate with Graduate Committee on program and paperwork enhancements
Percentage Of Time 20
Job Duty Category Advisor for Minor in Art
Duty/Responsibility
  • Assist students with minor advising through facilitation of paperwork (primarily registering for the minor and monitoring graduation contract details). The minor advisor would work closely with faculty advisors who would handle content-related advising.
Percentage Of Time 5

Application Details


Special Instructions to Applicants
Interested applicants must submit a cover letter that addresses how professional experiences align with identified required and preferred qualifications of the position, a current resume, and the names, e-mail addresses, and telephone numbers of three (3) professional references. References will not be contacted without prior notification of candidates.
Conditions of Employment Pre-employment Criminal Background Check (required for new hires)
Search Contact Neely Santeramo; [email protected]
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, [email protected] .
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, [email protected] .
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, [email protected] .
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education .
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

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