Updated: 3 months ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 16 Mar 2024
Posting Summary
| Logo | |
|---|---|
| Posting Number | STA00085PO24 |
| Job Family | Administrative Support |
| Job Function | Administrative Services |
| USC Market Title | Administrative Coordinator |
| Link to USC Market Title | https://uscjobs.sc.edu/titles/131903 |
| Job Level | A4 - Administrative/Operational Support |
| Business Title (Internal Title) | Academic Scheduler |
| Campus | Columbia |
| Work County | Richland |
| College/Division | Division of Student Affairs and Academic Support |
| Department | SAAS U101 and National Resource Center |
| State Pay Band | 5 |
| Approved Starting Salary | $45,133 |
| Advertised Salary Range | $45,133 - Commensurate with experience |
| Location of Vacancy | |
| Part/Full Time | Full Time |
| Hours per Week | 37.5 |
| Work Schedule | Must be willing to work a flexible schedule to meet the needs of the department. |
| Basis | 12 months |
| Job Search Category | Administrative |
About USC
| About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. |
|---|---|
| Inclusive Excellence Statement | At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees. |
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.
Position Description
| Advertised Job Summary | The University of South Carolina (USC) is seeking someone who is organized, hard-working, and detail-oriented to serve as the Academic Course Scheduler with University 101 Programs. University 101 Programs is an internationally renowned academic unit that focuses on helping students transition into, through, and out of the University of South Carolina. We offer 6 different courses with a total annual enrollment of close to 7000 students. These courses are taught by over 500 instructors and peer leaders. This position will support this work by facilitating the creation and management of the master schedule for over 400 sections of UNIV courses during the academic year, managing the instructor credentialing process, supporting UNIV instructors, and coordinating logistics for various departmental events. This position will also supervise the administrative assistant position and serve as an integral part of the University 101 Programs team. Preferred candidates for this position will have at least a bachelor’s degree, knowledge of the scheduling process at USC, and experience working in higher education. The successful candidate will join a talented and experienced department whose work has significant impact on faculty, staff, and students at USC. |
|---|---|
| Minimum Qualifications | Bachelor’s degree and 3 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience. |
| Preferred Qualifications | Familiarity with relevant systems including Banner and Data Warehouse. |
| Knowledge/Skills/Abilities | Excellent written and verbal communication skills, as well as proficiency in Word, Excel, and PowerPoint. Ability to interpret university policies. |
Job Duties
| Job Duty | Coordinate the planning and development of the master schedule for all UNIV courses for fall, spring, and summer using campus student information systems (Banner & DataWarehouse). In conjunction with the Executive Director, coordinate with department contacts and campus partners to build the master schedule of over 400 sections in order to ensure enough seats to accommodate enrollment demand. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 25 |
| Job Duty | Manage changes to the academic schedule for UNIV course and communicate updates to relevant parties. Send instructor section confirmations and add instructors to relevant systems including sharepoint and listserv. Communicate master schedule and schedule changes to the Registrar, proof the UNIV schedule in Self-Service, and maintain course schedule and instructor information in the University 101 Database to ensure information is accurate. Provide course overrides to students, regularly monitor course enrollment, and troubleshoot as needed. Keep available rooms list up to date. Coordinate schedule information with Human Resources team in Student Affairs to ensure timely and accurate instructor hiring process. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 25 |
| Job Duty | Responsible for coordinating and provide logistical support for a multitude of special events. Coordinate logistics for events including catering needs, space reservations, and material preparation. Serve as office liaison for campus catering and space reservations. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 15 |
| Job Duty | Provide administrative support to over 250 UNIV instructors including troubleshooting issues with classrooms and assisting with supplies and copies to ensure a high quality experience for our instructors and students. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 10 |
| Job Duty | Manage ongoing departmental instructor credentialing processes and associated reporting to the Office of Institutional Research, Assessment, and Analytics (OIRAA) to ensure our department is in compliance with SACSCOC reaffirmation of accreditation requirements related to instructors’ qualifications to teach our courses. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 10 |
| Job Duty | Provide administrative support to the Assistant Vice President and remain flexible and adaptable as the implementation of shared services modifies the allocation of administrative duties. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 10 |
| Job Duty | Other duties as assigned. |
|---|---|
| Essential Function | No |
| Percentage of Time | 5 |
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
| Safety Sensitive or Security Sensitive | No |
|---|---|
| Hazardous weather category | Non-Essential |
Posting Detail Information
| Number of Vacancies | 1 |
|---|---|
| Desired Start Date | |
| Job Open Date | 01/31/2024 |
| Job Close Date | 03/16/2024 |
| Open Until Filled | No |
| Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by March 16, 2024 The University of South Carolina offers a valuable benefits package including but not limited to:
Click here to learn more about why you should work at USC. |
| Quicklink for Posting | https://uscjobs.sc.edu/postings/163478 |
| EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. |
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