Academic Records Specialist - 008432

University of South Alabama, United States

Updated: 8 days ago
Location: Mobile, ALABAMA
Job Type: FullTime
Deadline: ;

Posting Details
Position Information


Position Number 008432
Position Title Academic Records Specialist - 008432
Division Academic Affairs
Department 300600 - Student Academic Success
Minimum Qualifications
High school diploma or equivalent and four years related experience. An equivalent combination of education or experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama’s department of Student Academic Success is seeking to hire a Academic Records Specialist. Interested candidates should apply to be considered.

Essential Functions


These are the job duties required of the position.


Essential Functions
  • Supports the daily operations of Student Academic Success via the Second Year Experience (SYE) Office assisting with daily student traffic, phone, calls, mail distribution, student appointments/referrals, assessment, and reports.
  • Creates and processes all records of students participating in SYE programming.
  • Researches student academic records in Banner and EAB Navigate to determine accurate student status.
  • Utilizes Navigate South to support intervention effectiveness and facilitate coordinated care in student success.
  • Supports the daily operations of SYE.
  • Maintains SYE office supplies and coordinates with procurement card holder, as needed.
  • Makes travel arrangements and prepares travel reimbursements for SYE activities.
  • Builds and maintains SYE data warehouse.
  • Tracks SYE cohort persistence daily and provides weekly reports.
  • Tracks key success indicators for special student populations.
  • Formulates data and reports for Title III Key Personnel.
  • Provides support for all SYE programs and activities.
  • Adheres to FERPA policies and regulations.
  • Compiles weekly statistical reports on academic records created and processed.
  • Maintains first year academic honor society to include sending invitations and assisting with orientation.
  • Answers telephone and assists public in a professional and articulate manner.
  • Provides support to other units within Student Academic Success as needed.
  • Regular and prompt attendance.
  • Ability to work schedule as defined and overtime as required.
  • Related duties as required.

Posting Information


Number of Vacancies 1
Position End Date (if temporary)
Job Open Date 11/16/2023
Job Close Date
Open Until Filled Yes
Special Instructions to Applicants
Working Days Monday - Friday
Working Hours 8:00 a.m. - 5:00 p.m.
Job Location Main Campus
Full-time or Part-Time Full Time
Regular or Temporary Regular

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