Academic Programs Coordinator (BSMS/PhD)

Job Summary:

Under direct supervision, responsible for providing administrative support for the department's academic mission while ensuring compliance with standards set by internal and external regulating bodies. Facilitates and coordinates various academic activities, maintains records, databases, provides curriculum information, manages the application process, and maintains documentation for continued accreditation. May work in coordination with the Program Director and serve as a primary resource for students/residents/fellows.

Job Duties:

1.     Provides complex administrative and clerical support including all routine correspondence, mailing, scanning, faxing, and copying and maintaining filing system.

2.     Prepares complex reports, correspondence, and presentations.

3.     Answers phone calls and responds to inquiries.

4.     Manages calendars, schedules and coordinates meetings, appointments and travel arrangements as assigned.

5.     Maintains office supplies for the department.

6.     Facilitates and coordinates academic programs, conferences, and schedules.

7.     Manages program application process and assists in screening of applicants for the fellowship program.

8.     Schedules Interviews with faculty and staff and arranges travel for fellowship applicants.

9.     Maintains records and databases for all fellowship related materials and the coordination of medical certifications, licensure, and professional medical liability for Fellows.

10.  Oversees and coordinates student registration, class schedules, room reservations, teaching materials, grade reporting, and scheduling exams.

11.  Coordinates weekly meetings including room reservations, food, speakers, and sign in sheets.

12.  Performs all other duties as assigned.

Education:

Associate's degree is required.

Will accept experience in lieu of education.

Experience:

Five (5) years’ experience in academic administration is required; may require specific experience in curriculum development.

Additional Information