Academic Programs Coordinator

88004BR

Campus: Tempe

Coordinator

Job Description

The Academic Programs Coordinator plans, organizes, and coordinates support activities and functions related to graduate and undergraduate academic programs in the School of Geographical Sciences and Urban Planning (SGSUP) in accordance with relevant ASU policies and procedures as well as ASU/School priorities, time and funding limitations. The coordinator works under direct supervision of the Manager of Undergraduate Programs and in collaboration wit h SGSUP leadership, faculty, and staff, as well as partners across the university. 

Department Name

School of Geog Sci & Urban Pln

Full-Time/Part-Time

Full-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$42,000 - $47,500 per year; DOE

Close Date

08-February-2023

Essential Duties

• Manages and implements all processes related to course scheduling for 4 prefixes (GCU, GPH, GIS, and PUP) in collaboration with School leadership and faculty coordinators for each discipline. 
• Works closely with faculty, staff and ASU partners on room management ensuring proper allocation of space needed to schedule semester classes and events related to school operations and programs.
• Maintains direct contact and excellent collaborative relationships with personnel of various outside organizations and university departments associated with scheduling/rooms functions. 
• Provides academic program related support, including but not limited to teaching evaluation data set-up and cleaning, instructor class funding and effort reporting. 
• Serves as roster contact for grade processes and ensures compliance with ASU/ABOR policies and deadlines (final grade submissions, grade changes, incomplete grade review and oversight).
• Coordinates Curriculum ChangeMaker submissions. 
• Provides assistance and information to faculty, staff and outside organizations regarding SGUP academic programs. 
• Collaborates with graduate and undergraduate program managers on the development and implementation of initiatives supporting student engagement and success. 
• Assists with data management and running various reports related to enrollment, admission and retention. 
• Interacts with and maintains professional and collaborative relationships with students, faculty and staff within and beyond SGSUP to facilitate school objectives. 
• Seeks to identify weaknesses in existing policies/processes/protocols pertinent to the role of academic programs coordinator and to suggest/develop potential solutions/changes. 
• May represent the school on various college and university committees. 
• Performs other duties as assigned. 

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience in class scheduling for a complex academic unit. 
• Experience working with PeopleSoft. 
• Experience working with room scheduling software and Ad ASTRA.
• Experience with ASU academic program planning and scheduling activities, policies, and procedures.
• Experience working with Curriculum ChangeMaker. 
• Experience in using Microsoft Office applications, Salesforce, Dropbox, Google Docs and Adobe. 
• Experience in coordinating activities, establishing priorities and working under tight deadlines. 
• Experience in problem solving and navigating complex systems. 
• Demonstrated knowledge of basic project management. 

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse
• Required to stand for varying lengths of time and walk moderate distances to perform work
• Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds
• Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts
• Ability to clearly communicate to perform essential functions

Department Statement

The School of Geographical Sciences and Urban Planning (SGSUP) is a major participant in the instructional and research activities of Arizona State University. We staff team of 19 supports 37 tenure/tenure-track faculty including three members of the National Academy of Sciences, over 1000 undergraduate majors (split between campus and online) and 200+ graduate students studying in one of five graduate degree programs (MA and PhD programs in Geography, a PhD in Urban Planning, a Masters in Urban and Environmental Planning and a Master of Advanced Studies in Geographical Information Systems (with more on the way) as well as graduate certificate programs in GIS enrollment, and more new programs are due to launch on-campus and online in the next two years. More complete school and program information can be found at http://sgsup.asu.edu/ .

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.