Academic Program Specialist

Dept Number/Name: 0-6401-000 / College of Public Health-Dean
College Division: USF Health- College of Public Health

Location: USF Tampa / Hybrid
Salary Plan: Staff
Job Code/Title: 2200 / Academic Program Specialist
Hiring Salary/Salary Range: $37,000 - $41,000 annual
Position Number: 00039799
ORGANIZATIONAL SUMMARY:
The Office of Academic and Student Affairs is responsible for recruitment, registration and yielding enhancements impacting the enrollment of all student-related academic matters of prospective and current students, both undergraduate and graduate, degree seeking and non-degree seeking students.  The office interacts with the College of Public Health (COPH) academic concentrations and other administrative units within the college, in addition to the University Registrar's office, Graduate Admissions, and the Graduate School to plan, develop and implement academic services at the COPH.  The office coordinates these services with students, faculty and staff across the USF system.
POSITION SUMMARY:
Coordinate graduation certification for approximately 160 graduate level students each semester in the COPH.  This includes communicate to students the deadline and required documents, complete degree audits on potential graduates, communicate the deficiencies that prevent graduation, GPA calculations, course transfers and substitutions, print unofficial transcripts.  Work with the advisors and faculty mentors to help the students meet graduation requirements.  Work with the registrar's office and graduate school to ensure the college adheres to university and state policy graduation requirements.  Manage the CPH Exam process which includes student registration information and study guide requests.  Verify eligibility to sit for the CPH Exam and issue cost vouchers to students for their initial exam.
RESPONSIBILITIES:
Graduation Certification:  Coordinate graduation certification for the College of Public Health to include provide initial student communication every semester for graduation process through OASIS for the University and the College.  Provide instruction on surveys and competencies. Coordinate preliminary certification process.  Coordinate student, graduate advisor and faculty mentor communication.  Conduct the withdrawn process.  Perform final graduation certification to include outstanding items have been received, progress courses are completed and MSPH or PhD student thesis/dissertation are approved.  Create student certification letters to potential employers, universities and third parties.  Process graduation reinstatements. Assist the graduate school and registrar's office to reinstate students.  Manage a shared email box with the Academic and Student Affairs Office, students, faculty and others across the university system.  Interpret and enforce graduation College, University and State policy.
CPH Exam:  Coordinate the CPH Exam and the voucher process to include: communicate eligibility requirements, registration and exam information to faculty and students.  Verify voucher eligibility.  Maintain a tracking excel database, assign initial exam cost vouchers.  Maintain graduation database.  Verify final exam eligibility.  Update eligibility within an Association of Schools and Program of Public Health (ASPPH) portal. Audit voucher invoices received from ASPPH to ensure they were paid.  Verify with ASPPH that the invoices were paid and work with the COPH finance department to ensure there are not any outstanding balances.  Manage a shared email box specifically for the CPH Exam
Processing:  Assist in other areas of the unit during peak periods to include reduced rate actions, graduation certification, CPH exam, permits, holds, restrictions, course manipulation/creation in banner, 25live, and Archivum.  Reduced rate - assist register students who have submitted electronic request.  Graduation certification - assist with the preliminary evaluation of degrees.  CPH Exam - assist with adding test results to the graduation documents.  Assist with issuing permits, removing holds, adding contract courses and other student actions.  Interpret and enforce College policy regarding the CPH Exam.
Upload graduation documentation and CPH vouchers to the University document storage and workflow system and Archivum to include upload and manipulation access to banner and Archivum.
Other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience. Four years of direct experience may substitute for a Bachelor’s degree (SB130).
PREFERRED:
Experience working with Banner.  Experience creating and building courses.  Experience creating reports and auditing data.
SPECIAL SKILLS/TRAINING:
Banner; graduation certification; document retention program and which documents fall within the various categories.

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 36246

Posting Date:  02/08/2024

Posting End Date: 02/22/2024

How to Claim Veteran's Preference: 

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination. 

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Work Location 

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USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

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