Academic Program Specialist

Dept Number/Name: 0-1263-000 / Sociology & ISS
College Division: Acad Affairs-Coll of ArtsandSci
Salary Plan: Staff
Job Code/Title: 2200 / Academic Program Specialist
Hiring Salary/Salary Range: $40,000
Position Number: 00004666

ORGANIZATIONAL SUMMARY:

The Department of Sociology has four academic degree programs: B.A. in Sociology; B.A. in Interdisciplinary Social Sciences (ISS), M.A. in Sociology; and Ph.D. in Sociology. Through these programs, we prepare students to succeed in an increasingly diverse world that demands skills in communication, leadership, problem solving, critical and analytical reasoning, methodological thinking, statistical analysis, and multicultural and global understanding. These skill sets align exceedingly well with the skills that 21st century employers value and seek.

POSITION SUMMARY:
This position supports the academic programs within the Department of Sociology. This position provides administrative coordination for graduate and undergraduate programs and works closely with Faculty Administrators on matters related to course management and enrollment. Supports student administration through HR processes, processing course permits, maintaining graduate student files and
records. Supports department administration through processing travel, PCard reconciliation, supply inventory, and purchasing.

RESPONSIBILITIES:
Compiles and tracks course enrollment numbers across three campuses to assist faculty administrators in creating efficient and equitable schedules in a three campus department with two graduate and two undergraduate programs. Enters and maintains course information; issues course permits to graduate and undergraduate students; distributes and processes department course evaluations, disseminates results to graduate student and adjunct instructors, and maintains those records; maintains database of department course syllabi; acts liaison to other university departments for cross-listed courses; acts as a liaison to Academic Space and Course Management and the Registrar's Office.
Provide administrative support to department: provides administrative support to Academic Services Administrator, Department Chair and other faculty administrators; update department directories; manage office supplies and copier: submits office supply order and copier maintenance and invoices for payment; processes check request to Foundation and scholarship award payments to Financial Aid; manages calendar for department conference rooms; act as a back up for Academic Services Administrator.
Support of Graduate Program: recruitment of incoming graduate students, including coordination of travel and reimbursement for meals to faculty administrators; appointment paperwork for graduate teaching assistants and graduate research assistants; submission of graduate forms to CAS Graduate and Undergraduate Studies and Office of Graduate Studies.
Acts as a back up for front desk reception and other duties as assigned that support the vision and mission of the department.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
 

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 36393

Posting Date:  02/27/2024

Posting End Date: 03/12/2024

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Federal Rights

Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .

Work Location 

Campus map and location overview: USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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