Academic Program Specialist

Dept Number/Name: 0-6401-000 / College of Public Health-Dean
College Division: USF Health-College of Public Health
Salary Plan: Staff
Job Code/Title: 2200 / Academic Program Specialist
Hiring Salary/Salary Range: $38,000 - $40,000 annual
Position Number: 00048275
ORGANIZATIONAL SUMMARY:
The Office of Academic and Student Affairs is the central location for all undergraduate and graduate administrative academic functions in the College. This office encompasses student recruitment, student pre-admission advisement, the admission process, monitoring of student progress and probationary status, domestic and international field experiences, certification of students for graduation, maintains all student records and college academic files, develops all college and university academic data reports, develops implements, and evaluates college-wide academic policies, develops national accreditation reports, and operates the college-wide undergraduate program. The Office of Academic and Student Affairs is led by the Associate Dean for Academic and Student Affairs.
POSITION SUMMARY:
The incumbent will report to the Assistant Director of the Office of Doctoral Training in Academic and Student Affairs at the College of Public Health. The primary responsibilities of the position are to provide professional and administrative support. Responsibilities include, but are not limited to, supporting Academic and Student Affairs with organization and management of processes, data and reports, and communications.
RESPONSIBILITIES:
Supports Academic and Student Affairs organization and administration through processing course permits and academic forms, maintaining student files and records, tracking and follow-up through processes, completing human resources forms, and fulfillment of other student-related administrative requirements. Examples include tracking doctoral projects, student outreach based on data, assigning student attributes, and regular use of BDMS.
Supports Academic and Student Affairs data and report management through survey/data follow-up calls/contacts, review of Guidebook and websites for accuracy and currency, syllabi-compliance review, and running regular reports. Examples include follow-up calls to increase survey response, running weekly admissions reports, and CPH exam entry with tracking..
Supports Academic and Student Affairs communication through posting announcements, covering shared phones and email boxes, maintaining the master calendar, advertising scholarships, monitoring the recruitment contact list, and creating informational materials.
Supports the doctoral recruitment and admissions process through preparation of correspondence and mailings to applicants and prospects and assist with SOPHAS administration.
Supports Academic and Student Affairs events and programming.
Performs other duties as assigned
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.
PREFERRED:
A Bachelor's degree with experience working with Banner and Microsoft Office Products (e.g. Excel, Word, PowerPoint, etc.). Experience in an academic environment is preferred for this position.

Information for Applicants 

This position is subject to a Level 1 criminal background check.

Job Opening Number: 35615

Original Posting Date:  11/07/2023 - Previous applicants do not need to reapply.

Posting End Date: 01/02/2024

How to Claim Veteran's Preference: 

This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.

Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination. 

Supporting documentation, in addition to the DD214, may be required based on eligibility criteria.  If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.

For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.

How To Apply 

Click on the Apply Now button.  When applying to an opening you will have the opportunity to upload a cover letter and resume.

Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above.  YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.

Click here for additional tutorial information.

To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email [email protected] .

Equal Employment Opportunity 

USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.

The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.

USF's Equal Opportunity Affirmative Action Statement .

Work Location 

Campus map and location overview:

USF - Health

USF - Tampa Campus

About USF 

The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.

Working at USF 

With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region.  At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees.  We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.

To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .

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