Academic Program Specialist

Sociology, Anthropology, and Public Health  

The University of Maryland, Baltimore County (UMBC) is seeking an Academic Program Specialist (APS) for the Department of Sociology, Anthropology, and Public Health (SAPH). The department also houses the MA program in Applied Sociology and collaborates closely with the Doctoral Program in Gerontology.  Three core interest areas join the department's programs: health & aging in society; diversity, gender & culture; and applied social science research. The department provides a vibrant academic home for a diverse community of undergraduate and graduate students, staff, and faculty. https://saph.umbc.edu/

Excellent opportunity to join our academic department in supporting the day-to-day operational tasks. This position is ideal for an early career individual or someone with administrative experience wanting to work in a university environment. Working collaboratively with a close team of other administrative professionals, program directors, and department chair, the APS position involves independently completing duties under general supervision and delegating tasks to student workers.

UMBC offers competitive compensation. This role starts at $40,609 and has 11 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available. 

What is it like to work at UMBC? Check out Glassdoor or Indeed. And read about our recent award, UMBC is a 2023 Great College to Work for…. In every category .

This position requires daily in-person office work (opening and closing shifts) but may have hybrid telework projects available throughout the year.

Specific duties include:

• Providing undergraduate program support, including pulling system reports, maintaining program calendars, creating and following up on meeting minutes, and coordinating undergraduate honor society membership and student awards/scholarships.
• Drafting, obtaining feedback, and/or distributing as requested SAPH or GERO communications regarding program, department, or university events, deadlines, or achievements. Ensuring communication is appropriate to the audience and social media mode of delivery.
• Maintaining department meeting and event schedule, including course reservations for department-controlled spaces.
• Coordinating department events each semester by identifying suitable dates and available space, reserving room and AV equipment, ordering catering, distributing invitations and creating marketing materials.
• Entry/first point of contact for in person, telephone, and email inquiries.  Resolving inquiries per assigned duties or routes to the appropriate faculty or staff. 
• Supervising student worker(s). Distributing work and providing feedback on the completion of tasks and completing regular work reviews. Planning students' work schedule to ensure regular office coverage and position support.
• Ensuring completion of routine copying, scanning, or exam proctoring for faculty.
• Maintaining department spaces and supplies, including assigning adjunct offices, ensuring key and swipe access, distributing postal mail, and maintaining office supplies. 
• Responding to equipment/copier malfunction and emergency requests for assistance (e.g., emergency copying needed/copier malfunction, room access, student/faculty emergency notification, calling for repairs or services, etc.)
• Serving as back up for payroll, PAW Procurement, and course scheduling
• Performing other duties as assigned

• Bachelor’s Degree
• One year of experience in administrative staff work

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

• Ability to understand and interpret policies and procedures; handle sensitive and confidential information with discretion; manage multiple assignments and time deadlines, and excellent organizational skills 
• Proficiency in proofreading, editing, and knowledge of grammar 
• Must have strong written and verbal communication abilities and excellent interpersonal skills

• Experience in administrative staff work management
• Ability to independently develop email, social media, and print communications
• Proficiency with MS Office (Excel, Word, Powerpoint) and cloud-based software (e.g., Google Docs and Box)

A background check will be required. 

Submit a cover letter and resume 

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

• 11 Days of Annual Leave  (increases with years of service)
• 15 Days of Sick Leave  
• 15 Holidays
• 3 Personal Days

Tuition Remission :

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities
• & Much more

Contingent II positions may include benefits . 

Benefits offered align with type (Regular, Contingent II, etc.) of position. 

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.