Academic Program Coordinator, Texas McCombs

Job Posting Title:

Academic Program Coordinator, Texas McCombs

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Hiring Department:

Red McCombs School of Business

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought-leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is dynamic, supportive, and challenging. What starts here really does change the world.
For more information about the McCombs School of Business please visit https://www.mccombs.utexas.edu/

Purpose

The Academic Program Coordinator will play a central role in supporting the success of the C. Aubrey Smith Center for Auditing Education & Research (CAS)'s mission and goals. Specifically, this position will partner closely with Center leadership, Professor Jaime Schmidt, to manage Center operations, oversee and coordinate programs and events, develop and implement a marketing and public relations strategy, manage the Center’s internal and external relations, and provide research and data analysis support.

Responsibilities

Manage the day-to-day operations of the Center

• Provide executive assistant support to the Director. This will include calendaring, managing meetings, scheduling travel, and representing the Director in meetings, as necessary.
• Attend and contribute to Executive Committee meetings.
• Oversee financial management of all program activities by managing Center budget.
• Manage purchase orders and invoicing.
• Send correspondence to Center members.

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Assist with Center Programs and Events

• Collaborate with departmental event coordinator to coordinate the Center’s events including, but not limited to a bi-annual Audit Research Symposium, a bi-annual audit alumni event, a high school outreach program as well as panels for current and prospective students.

Develop and implement a marketing and public relations strategy

• Manage the Center’s website
• Create and distribute Center and Accounting Department newsletters
• Create marketing materials and collateral for distribution at conferences, symposiums and outreach events

Manage the Center’s internal and external relations

• Develop a UT audit-specific network of past students and current employers (for CAS membership, research lab, and donor outreach).
• Develop and manage cross-functional relationships with School and University offices to ensure programmatic success, including, but not limited to, the BBA Program Office, Career Management and Corporate Relations, Development and External Relations, and other university offices that align with the Center’s mission and priorities.
• Recruit new members to the Center Advisory Council, develop industry collaborators, and maintain an understanding of industry trends and best practices.

Research and Data Analysis Support

• Assist with the Center’s Research mission. Research-related tasks may include: data analysis, creation of an audit-specific behavioral lab and creation of an audit-specific large language model

Required Qualifications

• Bachelor's degree and at least three years of experience coordinating a program and performing complex administrative functions in an academic setting.
• Effective interpersonal skills and strong written and oral communication skills.
• Ability and willingness to work independently and as a supportive team member.
• Demonstrated initiative, problem-solving, and follow-through ability.
• Demonstrated skills in organization, time management, and attention to detail and accuracy.
• Demonstrated proficiency in being able to organize program events as well as organizing, recording, and analyzing data.
• Previous success managing multiple projects, assessing work priorities, as well as regular ability to meet deadlines.
• Proficiency with software, especially MS Word, Excel, and Outlook, and comfort learning new technologies.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Prior experience with event planning, computer programming, and/or managing subordinates,

• Experience with University of Texas policies, procedures, and administrative systems or willingness to learn about them.

• Familiarity with Tableau, python coding, and LLM modeling such as ChatGPT.

Salary Range

$50,000 + depending on qualifications

Working Conditions

• Works in standard office conditions with repetitive use of a keyboard at a workstation.

• Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.

• This is an Austin, TX-based position and is eligible for hybrid work.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.