Academic Program Coordinator, Department of Economics

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Department of Economics within the College of the Liberal Arts is seeking applicants for an Academic Program Coordinator to aid the Director with the management of our Master’s Program.

This role will coordinate administrative operations for the Master’s Program, being the first point of contact for inquiries from students and faculty regarding the department’s five graduate program areas.

The Academic Program Coordinator will assist graduate students through their entire time at Penn State – from recruitment to admission and through graduation – by:

• Coordinating, organizing, monitoring, and maintaining all phases of the graduate student process

• Coordinating the graduate student recruitment process: respond to prospective student inquiries; arrange campus visits (i.e., travel, lodging, events); plan and coordinate new student orientation

• Monitoring and updating student progress towards achieving critical milestones, maintaining the student database, and filing appropriate paperwork

• Updating Penn State's Graduate Admissions Decision System (GRADS)

• Assisting students with course scheduling and paperwork

• Researching answers to questions from graduate students and faculty on policies, procedures, and deadlines from the Graduate School, Global Programs Office, and the Department of Economics

Other Key Responsibilities:

• Assist faculty by providing support for coursework, research, and travel arrangements

• Arrange weekly department seminars: schedule speakers and assist with itinerary planning, manage local arrangements, process reimbursement forms, and update the department’s website

• Manage all Visiting Scholar duties for the department: communicate with visitors; obtain necessary documents and approvals; complete required forms, including those to initiate the visa process for international visitors

• Purchase office items for the department

Benefits (visit https://hr.psu.edu/benefits  for more detailed information):

• Medical, dental, vision, and retirement plans

• 75% tuition discounts (including for a spouse and dependent children up to the age of 26)

• Generous vacation and sick time

• 15 paid holidays/campus closure days

Education and Experience:
This position typically requires a High School diploma or higher plus two years of related experience, or an equivalent combination of education and experience. Other required qualifications include:

• Ability to be detail-oriented and multi-task

• Excellent organizational, customer service, communication, interpersonal, and problem-solving skills

• Capacity to work both independently and in a team environment

In addition, successful candidates must either have demonstrated a commitment to building an inclusive, equitable, and diverse campus community, or describe one or more ways they would envision doing so, given the opportunity.
 

Application Instructions:

Please submit both a cover letter and resume as part of the application materials.

Additional Information:

The Academic Program Coordinator will frequently use Microsoft 365 and Zoom, Workday, DocFinity, SAP Concur, WordPress, and the following Penn State systems:

• GRADS and GRMS (used for Graduate Programs)

• LionPATH (student information system)

• Shop OnLion (system to procure goods and services)

• iStart (immigration management system)

The College of the Liberal Arts is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Penn State is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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