Academic Program Coordinator, Ballmer Institute

Updated: 4 months ago
Location: Portland, OREGON
Deadline: Oct 14, 2022 ; Oct 14, 2022

Apply now Job no:530252
Work type:Classified Staff
Location:Portland, OR
Categories:Administrative/Professional, Administrative/Office Support, Child Development

Department: The Ballmer Institute for Children's Behavioral Health
Classification: Administrative Program Spec
Appointment Type and Duration: Regular, Ongoing
Salary: $18.92 to $28.59 per hour
FTE: 1.0

Review of Applications Begins

Position closes October 14, 2022 (Updated)

Special Instructions to Applicants

Please submit: 1) the online application form; 2) a cover letter that describes how you meet the minimum qualifications for this position; 3) your resume.

Your application should include contact information for three references. (We will not contact references unless you are a finalist for the position).

Department Summary

The Ballmer Institute for Children’s Behavioral Health is a new Portland-based institute that will provide a bold new approach to addressing the behavioral and mental health care needs of Oregon’s children. The Ballmer Institute was made possible by a lead gift of more than $425 million from Connie and Steve Ballmer, co-founders of Ballmer Group Philanthropy.

The Ballmer Institute for Children’s Behavioral Health at the University of Oregon will be the first of its kind, establishing a new model for behavioral and mental health care, and the most comprehensive effort undertaken by a U.S. university and its partners, creating a new model of care.

The Ballmer Institute, the UO will:
• Develop a new level of behavioral health practitioners through new undergraduate degree and certificate programs. The new degree program is subject to state approval.
• Deliver science-based early detection, prevention, and treatment strategies directly into the lives of children and their families.
• Accelerate the discovery and dissemination of new technologies and research informed by clinical context.
• Provide scholarships through a $100 million endowment to graduate a new, diverse and culturally rich workforce prepared to work directly with those in need.

Position Summary

The Academic Program Coordinator (APC) will provide support to programs in The Ballmer Institute for Children’s Behavioral Health. This position manages student academic processes and records, including the admissions process and departmental course scheduling. This position develops and maintains procedures and systems to ensure efficient workflow and service delivery related to student, faculty, and curriculum support. The APC is responsible for coordinating services, operational support, and communication to students and faculty, including tracking, scheduling, and ensuring compliance with policy.

The APC regularly interprets and communicates program, operational, and institutional policies, procedures, and rules. The APC responds to routine and non-routine questions. The program faculty consult with and rely on this position’s expertise, knowledge, judgment, and recommendations regarding program operations and areas for improvement. Information that the APC disseminates to students and faculty could impact admissions, degree completion or accreditation.

The Academic Program Coordinator position reports to the Associate Director, Ballmer Institute, and is located at UO Portland.

Although the Ballmer Institute will ultimately be located in North East Portland, current operations will be housed at the existing UO Portland building in Old Town

Minimum Requirements

• Two years of experience as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those duties beyond clerical/secretarial such as interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations
• An equivalent combination of training and experience

Professional Competencies

• Strong organizational, interpersonal, and communication skills.
• Acute attention to detail and ability to work in a fast-paced environment with frequent interruptions and competing priorities.
• Potential to contribute effectively to creating a positive, dynamic, and inclusive working and learning environment.
• Proven ability to be proactive and anticipate needs.
• Outstanding customer service skills and demonstrated desire to be of service to others.
• Ability to create, learn, and follow processes, demonstrated good judgment on when and how to deviate from processes, and/or identify and escalate issues.
• Ability to work with confidential information, demonstrating appropriate judgement and discretion.

Preferred Qualifications

• Bachelor’s degree.
• Experience with the application of policies and procedures, preferably in a higher education context.
• Experience using Courseleaf, GradWeb/Slate, Banner or similar enterprise systems.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background inquiry.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

University of Oregon students and employees are required to be fully vaccinated against COVID-19. For additional information see: .

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit .

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at or 541-346-5112.

UO prohibits discrimination on the basis of race, color, sex, national or ethnic origin, age, religion, marital status, disability, veteran status, sexual orientation, gender identity, and gender expression in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Title IX Coordinator, Office of Civil Rights Compliance, or to the Office for Civil Rights. Contact information, related policies, and complaint procedures are listed on the statement of non-discrimination .

In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at .

Advertised:Sep 15, 2022 Pacific Daylight Time
Applications close:Oct 14, 2022 Pacific Daylight Time

View or Apply

Similar Positions