Academic Program Administrator

We are seeking an Academic Program Administrator in the department of Biochemistry and Molecular Biology. 

Specific Duties & Responsibilities

• Manages all BMB academic programs, recruitment activities, orientation, the course scheduling system, student handbook, and other student related databases.
• Maintains comprehensive knowledge and understanding of all departmental academic program's requirements, distinction, and complexities.
• In consultation with the Director of Academics, handles student application process for admittance into BMB academic programs responds to applicant inquiries, regularly communicates with applicants, and maintains admissions data.
• Participates on relevant committees within the department, the school, and the University.
• In collaboration with Director of Academics and department chair, works to develop prospectus, student handbooks and orientation-related materials.
• In consultation with the Director of Academics, contributes to budget projections and accounting for stipends and other expenditures. Interfaces with financial aid and other student services.
• Monitors Ph.D. budget and expenditures. Regularly reports budget standing to Director of Academics.
• In collaboration with the Director of Academics, develops enrollment projections and reports on enrollment trends. Makes recommendations on projections.
• Advises and assists students with academic, financial, and administrative concerns.
• In consultation with the Director of Academics, manages courses database; coordinates and facilitates course development process.
• Serves as the primary point of contact for the course evaluation process from deployment, managing changes, and sharing reports.
• Represents the program in administrative matters. May include issues pertaining to space, facilities, technology, student information system, classroom support.
• May independently manage specific program activities.
• Engages with external network of schools, associations, and organizations as required.
• Develops various program reports (budget and non-budget) and runs reports from SOPHAS under the direction of program director(s) and or chair.
• Communicates with department and external partners to share information and resolve issues with the offices of the Registrar, Financial Aid, Academic Standards Committee, Student Affairs, Admissions, and Office of International Services.
• Contribute to ensuring compliance with accreditation standards.
• Other duties as assigned.

Minimum Qualifications

• Bachelor's Degree.
• Three years progressively responsible experience in program administration in an academic environment.
• Additional education may substitute for required experience and additional experience may substitute for required education to the extent permitted by the JHU equivalency formula.

Classified Title: Academic Program Administrator
Role/Level/Range: ACRP/03/MC
Starting Salary Range: Min $47,500 - Max $83,300 Annually ($65,000 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: 8:30 am - 5 pm
Exempt Status: Exempt
Location: Hybrid/School of Public Health
Department name: ​​​​​​​Biochemistry and Molecular Biology
Personnel area: School of Public Health 

Total Rewards
The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.