Academic Department Associate (Economics)

Posting Details 

Recruitment Number	1128
Working Title	Academic Department Associate (Economics)
Position Type	Staff/Administrative
Appointment Percentage	100
Division/College	College of Business Administration
Position Summary	Under the general supervision of the Department Chair, this position is responsible for providing paraprofessional support to the chair and the department faculty. The primary responsibilities of this position include: registration/curriculum management; budget and records management; office management and administrative support; supervision of student employees; management of the administrative details of search and screens; and other miscellaneous duties. The Economics department is one of the largest departments within the College of Business Administration. We have approximately 15 faculty/staff. This position is required to act professionally, confidentially, and independently and at times on behalf of the Department Chair. This position must be able to work effectively under the direction of several people, handle multiple priorities by prioritizing accordingly, and must have effective oral and written communication. This position has delegation for most departmental issues with final authority resting at the Chair level.
Description of College / Department / Program / Division / Unit	The College of Business Administration is one of four colleges at the University of Wisconsin-La Crosse. The CBA consists of six academic departments and one non-academic department which is the Small Business Development Center. Six of the college’s seven academic programs are housed in an academic department (Accountancy, Economics, Finance, Information Systems, Management, and Marketing) except for the International Business program which is managed by the CBA International Business Advisory Committee (IBAC). There are eight majors and seven minors in the undergraduate curriculum. The college also participates in the University of Wisconsin online consortium Master of Business Administration (MBA). The CBA has an outstanding reputation for the high quality of its faculty, programs, staff, and most importantly its students. The CBA is fully accredited by AACSB International (Association to Advance Collegiate Schools of Business) – the premier national and international accreditation authority. The college maintains active collaborations within the region and community and with numerous educational institutions in Europe, Asia, and elsewhere. The College of Business Administration maintains an active Assurance of Learning Program to ensure both the undergraduate and graduate programs are assessed and evaluated on a regular basis to foster successful student learning. The planning and assessment efforts are guided by a task force of knowledgeable and enthusiastic faculty and instructional academic staff. Assurance of Learning supports the AACSB accreditation principles of accountability and continuous improvement.
Required Qualifications	• Knowledge and experience in the use of computer software including Microsoft Office Suite (i.e. Word, Excel, PowerPoint, etc.). • Knowledge and experience in the use of e-mail (i.e. Outlook, Gmail) functions including electronic calendars. • Effective oral and written communication skills. • Excellent organizational and time management skills. • Ability to coordinate projects, work independently and to independently set priorities to meet the demands of the position. • The ability to multi-task when necessary. • Possess an attention to details and time lines/due dates despite frequent interruptions. • Knowledge of policies, procedures and protocols of an administrative office. • Ability to meet and work effectively with people across multiple levels of the organization. • Ability to use discretion and good judgment regarding confidential information. • Ability and willingness to maintain and enhance professional competencies by participating in professional development workshops, seminars, and training sessions, related to current position responsibilities.
Preferred Qualifications	• Knowledge of budget and appropriation structure, inventory/record keeping. • Knowledge of and experience with procedures regarding purchasing, purchasing contracts, and purchasing cards. • Ability to plan, assign, and supervise the work of others (student supervision).
Physical Demands	The ability to sit for extended periods of time.
Working conditions and environment	Have a high level of social contact. Work closely with executives and other office staff. Work is mainly performed indoors. Must be very exact in their work.  Usually work a standard 40-hour week.
Miscellaneous Information	Your benefits add an additional 40%+ to the overall financial package from the university.  Highlights include:  • 22 days of vacation for 12-month positions (that are non-instructional)  • excellent flexible health insurance with low co-pays and good coverage.  • paid holidays and sick days.  • sick leave may be converted at retirement to pay for health insurance post-work at UWL.  • after 5 years of employment, you become vested in our retirement system which ensures income post-career.  • benefits at UWL are highly competitive with local industry and some of the strongest in state and nation.  Learn more at: https://www.wisconsin.edu/ohrwd/benefits/download/fasl20.pdf  Benefit eligibility is determined at point of hire. This information is provided for illustrative purposes only. Benefits are also pro-rated based on the appointment percentage.    The University of Wisconsin System and the University of Wisconsin–Madison are engaged in a redesign of job title and compensation structures. The Title and Total Compensation Project will result in relevant and market-informed titles to help us keep and grow our outstanding workforce. If you are the successful candidate, your title is subject to change in November 2021. For more information, visit: https://www.wisconsin.edu/ohrwd/title-and-total-compensation-study/

Duties/Responsibilities

<div>These are the job duties required for the position.&nbsp;</div>

Responsibility Statement	Registration/Curriculum Management for Dept
Duties to Support Responsibility	• Assist Chair in creating class schedule and arranging classrooms for the semester in response to various parameters, i.e. room availability, course conflicts, faculty schedules, enrollment management, etc.  • Assign rooms and maintain computerized schedule. • Identify and verify which textbooks are required for courses each semester and that quantities are available. Serve as liaison to textbook rental and bookstore. • Manage in-house computerized waitlists including correspondence with students. • Assist chair with managing enrollment during the registration process. • Serve as a liaison with Records & Registration regarding curriculum and enrollment. • Assist faculty in numerous areas i.e. schedule rooms, computers/software requests, textbook orders, etc.  • Serve as key contact during registration time for students and faculty. • Work with Economics advising center to direct new and ongoing majors to the appropriate resources. • Assign advisors for undergraduates.
Percentage Of Time	30
Essential	Yes

Responsibility Statement	Budget and Records Management
Duties to Support Responsibility	• Manage all department financial transactions. • Maintain control on the usage and tracking of the department procurement card. • Reconcile monthly billing statements. • Create spread sheets to track all expenditures and fund transfers. • Order needed supplies. • Consult with departmental chair on monetary issues. • Oversee all accounts and faculty and undergraduate student research accounts each year. • Be the liaison to the Dean and budget offices. • Process travel vouchers for the chair and faculty.
Percentage Of Time	25
Essential	Yes

Responsibility Statement	Office Management and Administrative Support
Duties to Support Responsibility	• Act as first point of contact for Economics department. • Make arrangements for meetings, lectures, candidates, workshops, and ECO department events such as Critical Thinking Curriculum (CTC), freshmen advising, freshman get together, etc. • Assist chair of Search & Screen Committee with work related to the recruitment of faculty/academic staff members. Keep appropriate documentation of budgetary needs during hiring process. • Process in-coming and out-going mail. • Manage and coordinate all other office activities as they relate to departmental faculty/staff.
Percentage Of Time	25
Essential	Yes

Responsibility Statement	Supervision of Student Employees
Duties to Support Responsibility	• Hire, train, schedule tasks/hours, and supervise student employees and GA (if applicable).  • Verify and submit hours on the appropriate software and review budget regularly.
Percentage Of Time	15
Essential	Yes

Responsibility Statement	Miscellaneous
Duties to Support Responsibility	• Other duties as assigned by supervisor.
Percentage Of Time	5
Essential	Yes