Academic Coordinator

Gonzaga University, United States

Updated: about 1 year ago
Location: Spokane, WASHINGTON
Deadline: ;

First Section


Who We Are
At Gonzaga we don’t just state our mission. We live it every day as a Catholic, Jesuit, and humanistic University. It is the reason we exist and the foundation for our purpose: educating students for lives of leadership and service. From students to faculty and staff members, everyone here knows what we stand for – and they know how valuable our mission is to the success of our institution.
Our diverse selection of benefits is part of Gonzaga’s commitment to care for and meet the needs of our employees and their families. The University provides full-time employees in their first year: a PPO Medical plan administered by Premera Blue Cross, employer-paid dental programs through Delta Dental, vision coverage through VSP, employer-paid Life Insurance, and optional employee-paid Life Insurance through Lincoln Financial, TIAA 403(b) Retirement plan including free onsite financial planning and advising, Employee Assistance Program through Supportlinc, Zagfit Wellness program with access to GU’s onsite fitness center and Spokane Transit Authority (STA) bus passes. Additionally, full-time (40 hours per week) staff employees accrue 4 hours of sick time per pay period (pro-rated for less than 40 hours/week), vacation time starting at 5 hours per pay period (pro-rated for less than 40 hours/week) and 17 paid holidays. Additional benefits such as Long Term Disability and Tuition Waivers are available after the first year of employment.
For more information, click here .
Position Title Academic Coordinator
Posting Number S1917P
Department Athletic Academic Services
Work Schedule
Standard hours are Monday – Friday, 8:30AM-5:00PM. Incumbent may work non-standard hours as needed.
Employment Status Regular
Temporary or Fixed-Term Assignment End Date
Hours per Week 40
Months per Year 12
Job Purpose
​The Academic Coordinator oversees the daily operations and functions of the Academic Support Programs for assigned athletic teams and other assigned student-athletes. Assists the Assistant Athletic Director – Academic Services and the Assistant Athletic Director – Compliance and Life Skills Development to administer developmental and support programming for all student-athletes. This position will develop and maintain strong communication with supervisor, peers, internal and external constituents, coaches, administrators, faculty, and the Faculty Athletics Representative. ​
Target Salary
Minimum Salary 54339
Salary Midpoint 63929
Maximum Salary 73518


Essential Functions


Essential Function Category Title Individual Academic Support/Learning Specialist
% of time for section 35%
Function Details
  • ​Work with a caseload of student-athletes one-on-one or in small groups to implement personalized learning strategies and techniques as part of an overall plan for academic success including study skill development, weekly/daily time management schedules, note taking, and critical reading support.
  • Track the academic performance of all assigned student-athletes, which may include the collection of syllabi, weekly/daily objectives, weekly/regular meetings, study tables, and progress reports, while promoting academic responsibility.
  • Create and distribute missed class letters for all assigned student-athletes.
  • Respond to Faculty inquiries regarding student-athletes’ academic performance, attendance, and/or other concerns.
  • Assists with referral and support services for student-athletes with a diagnosed learning disability. ​
Essential Function Category Title Academic Eligibility, Certification, and Reporting
% of time for section 20%
Function Details
  • ​Follow NCAA Bylaws, University policy, and West Coast Conference standards to monitor the academic eligibility, degree progression, and academic performance of assigned student-athletes.
  • Monitor and report academic performance of all assigned student-athletes. ​
Essential Function Category Title Individual Academic Advising
% of time for section 20%
Function Details
  • ​Provide academic advisement and support for assigned student-athletes.
  • Collaborate with faculty advisors during registration to plan class schedules that align with graduation requirements and missed class predictions to best set up students for success.
  • Provide assistance for academic planning and major/career exploration for student-athletes. Collaborate with campus partners in the registration of designated freshman student-athletes.​
Essential Function Category Title Administrative Duties
% of time for section 15%
Function Details
  • Serve as Peer Tutorial Program Coordinator which is responsible for recruiting, hiring, and training staff of peer tutors to meet the academic demands of our student-athletes. Also responsible for maintaining database of tutor appointments and tutor reports, as well as timesheet approval for student employees
  • ​Co-instruct New Athlete Orientation course during the fall semester. ​
  • Assist campus partners in the planning, registration, coordination, orientation, and monitoring of assigned student-athletes during the University’s summer programming.
  • Assist prospective student-athletes during recruitment, meet with prospects and/or families during campus visits, evaluate transcripts for initial eligibility or transfer eligibility, identify concerns and create action plans to resolve eligibility issues.
  • Develop and maintain effective working relationships with student-athletes, coaches, administrators, faculty, faculty advisors, and other University departments.
Essential Function Category Title NCAA Compliance
% of time for section 5%
Function Details
​Employees of Gonzaga University’s Athletic Department must comply with all NCAA rules and regulations, and acknowledge this compliance as part of an evaluation process.​ At all times and in all positional duties compliance with NCAA rules and regulations must be maintained. The amount of work dedicated to compliance-related tasks may vary by role and responsibility level.


Other Functions


Other Functions
Assists other members of the Athletic department during peak periods and with special workload projects
Incumbent may represent the department on University-wide committees or projects as assigned and approved by the supervisor.


University Competencies


University Work Values
Promoting Excellence in Academic Endeavors and Professional Practice
• Fostering intellectual depth, competence, reflection, and creativity in pursuing exemplary, rather than satisfactory, outcomes
Sharing Responsibility for Mission Identity and Leadership
• Making a personal commitment to learn about Gonzaga’s mission, discovering ways to contribute individually and collaboratively to our distinctive learning and research community
Affirming a Commitment to Human Dignity
• Engaging one another with profound respect, professionalism, and cura personalis while supporting one another’s continued learning, development, and maximizing of potential
Advancing a Culture of Inclusiveness
• Developing cultural fluencies and global awarenesses, and practicing habits that enable us to value, recruit, and support community members from historically underrepresented backgrounds
Caring for Our Common Home and Integral Ecology
• Growing ecological awareness of and respect for the interconnectedness of human and non-human life, and the need to develop and practice habits that are mutually beneficial to all life
Cultivating Individual and Community Accountability
• Demonstrating mutual commitment to our shared project by holding ourselves and others responsible for actions, expecting appropriate behavior, and aligning activities with ethical and professional standards


Qualifications/Knowledge Required/Years Experience Required


Degree Required Bachelor's Degree
Certifications and/or Licensures required
​​​N/A​
Knowledge Required Early career, knowledge may be from education and/or some experience
Years Experience Required 1-2.99 years
Minimum Qualifications
  • Professional work experience in academic advising or instruction at university level.
  • Demonstrated ability to motivate and work effectively with a diverse group of student-athletes and work effectively with a diverse staff.
  • Excellent interpersonal, organization and problem solving skills, and an ability to communicate with numerous University constituencies in an effective manner to clearly explain options and solutions.
  • Demonstrated ability to operate with a high level of confidentiality and discretion.
  • Ability to: Work in a time sensitive, team-oriented, collaborative environment with irregular hours, including nights and weekends; Problem solve, think creatively and organize; Have a sense of urgency and work well under pressure; exercise good judgement, flexibility, and sensitivity in response to changing situations and needs.
  • Evening and weekend work is required
Desired Qualifications
  • ​3-5 years professional work experience in academic advising or instruction at university level.
  • Knowledge of NCAA rules and regulations.
  • Experience with NCAA Compliance Assistant internet database.
  • Experience with BANNER student records system.
  • Familiarity with Gonzaga University catalog, academic requirements, and policies and procedures.
Physical / Environmental Qualifications
  • ​Remain in a stationary position 70% of the time.
  • Wrist and hand movement related to computer work.
  • Bend, stoop, kneel, stretch, and reach.
  • Ability to be mobile campus wide for appropriate campus needs.


Posting Detail Information


Open Date 01/18/2023
Close Date
Open Until Filled Yes
Application Review Begins On 01/24/2023
Special Instructions to Applicants
EEO Statement
Gonzaga University is a Jesuit, Catholic, humanistic institution, and is therefore interested in candidates who will contribute to its distinctive mission. Gonzaga University is a committed EEO/AA employer and diversity candidates are encouraged to apply. All qualified applicants will receive consideration for employment without regard to their disability status and/or protected veteran status. Applicants with disabilities needing reasonable accommodations to complete the application or hiring process should contact Human Resources (509) 313-5996.
Clery Statement
Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics
The safety of all members of the campus community is of vital concern to Gonzaga University. Information regarding crime prevention advice, the law enforcement authority of Campus Security, policies concerning the reporting of any crimes which occurred on the campus (and other specified locations), other security and safety-related policies, as well as the crime statistics for the most recent 3-year period may be found in the Campus Safety and Security Guide and Annual Fire Safety Report. The Gonzaga-In-Florence Safety & Security Guide is also available.
A copy of the report can be found online at www.Gonzaga.edu/Clery . A paper copy of the Campus Safety & Security Guide and Annual Fire Safety Report or the Gonzaga-In-Florence Safety & Security Guide may be obtained by contacting the Student Development Office on main campus, College Hall 120. The Florence Guide may also be obtained on the Florence campus in room 105.

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