Academic Assistant

Temporary Employment Program

Temporary Employment

77307BR

Job Summary

Please note: this role will require some instances to be on site at Mission Bay in SF, in addition to on-site work in Oakland.

Department Overview:

The Department of Orthopaedic Surgery at UCSF provides expert treatment for all aspects of musculoskeletal injuries including inpatient and outpatient surgical care, rehabilitation, and orthotics and prosthetics. Our physicians have specific training and experience in a broad range of othopaedic specialties such as sports medicine, trauma, joint replacement, pediatrics, oncology, spine, shoulder and elbow, foot and ankle, and hand. The Department is internationally recognized for its work in patient care, education, and research. Our basic and translational research programs focus on cartilage and disc regeneration, fracture healing, molecular and stem cell biology, bioengineering, and musculoskeletal development.

Role Responsibilities:

The function of the academic office of the Orthopaedic Surgery Service at UCSF is to provide high-level administrative support services for the professional commitments of the faculty in the Department, including teaching and research activities.

Under general supervision, working independently, this position is responsible for the complete coordination of the academic offices for the UCSF Department of Orthopaedic Surgery Faculty. The incumbent plays a significant, proactive, and creative role to facilitate and expedite the integration, communication, and coordination of all information and activities related to the full-time faculty and clinical fellows associated with the services and programs supported within the department. This position will primarily support the Pediatrics division at UCSF Benioff Children’s Hospital in Oakland and handles special projects for the CAO as needed.

The hourly compensation range for this role is $29.03 - 41.55. An offer will take into consideration the experience of the final candidate, position requirements, AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• Experience with preparation of technical manuscripts, abstracts, protocols, consent forms, reports, applications, and CVs
• Experience making travel arrangements including air, conference, hotel, car reservations and processing expense reimbursements
• Experience and a high skill level related to confidentiality, discretion, and good judgment
• Experience supporting C suite level executive including calendaring and scheduling meetings, phone conferences
• Experience with copy-editing and proof-reading
• High School diploma or equivalent including four years of related administrative/executive experience; or an equivalent combination of education and experience
• Strong knowledge of MS Office (including Word, Excel, PowerPoint, Outlook) and Adobe Acrobat; and WordPress for HTML
• Excellent interpersonal and oral and written communication skills
• Demonstrated ability to handle a variety of tasks with a high degree of accuracy (multitasking) and ability to set priorities when confronted with competing requests
• Demonstrated record of reliability and excellent attendance
• Demonstrated ability to interact effectively with wide range of executives/faculty, staff, trainees, campus, and community representatives, sometimes under pressure, remaining proactive, resourceful, professional, and efficient
• Ability to meet tight deadlines and last-minute requests efficiently and accurately

Preferred Qualifications

• Experience working in an academic environment
• Basic knowledge of scientific and medical terminology
• Proven grants management experience
• Knowledge of UC Accounting practices, purchasing, and reimbursement

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support, Support Services, Temporary Employment

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Temporary Employment

Appointment End Date

31-Dec-2024

Location

Hybrid, Mission Bay (SF), Oakland, CA

Additional Shift Details

Childrens Hospital Oakland