Academic Assistant II

University of Florida, United States

Updated: 4 months ago
Location: Gainesville, FLORIDA
Deadline: 11 Jan 2024

Classification Title:

Academic Assistant II
Job Description:

Academic Processes

-Collect data and prepare Academic Activities Reports for courses/sections/instructors.

-Prepare and submit Course-Teacher Evaluations for all courses/sections/instructors each semester.

-Monitor University textbook adoption website, input faculty textbook adoptions each semester.

-Authorize graders for all courses/sections; Assist graders with grade input procedures; Input grades for selected courses and as requested by instructors; Monitor department-wide grade submissions; Notify instructors about grading procedures and deadlines.

-Assist faculty with the establishment and recertification of Material & Supply and Distance Learning course fees as appropriate; Conduct routine review of requests versus needs and work with faculty to adjust as appropriate.

-Post announcements for graduate exams and defenses.

-Coordinate department’s graduate student exit survey and assist with scheduling exit interviews with Department Chair.

-Organize award application packets for SWES Award committee review.

Course Scheduling

-Prepare, update, and manage the preliminary and final schedule of on- and off-campus course offerings for the department.

-Process online requests for past deadline additions, deletions, and revisions to finalize the schedule.

Administrative Support

-Provide administrative support to unit’s Academic Advisor: Maintain appointment calendar, assist with scheduling advising appointments and other meetings with SWES/IFAS Administration, draft and prepare correspondence. May attend meetings and takes notes on behalf of Academic Advisor as needed.

-Supports Graduate coordinator, and Undergraduate and Graduate advisors.

-Participate in relevant meetings and trainings on policies/procedures associated with CALS/SWES programs and their supporting technologies.

-Schedule and organize events involving student groups, including the annual SWES Research Forum and Graduate Student Appreciation Week.

-Request authorization for SWES student Gator1 cards.

-Input and monitor graduate Letters of Appointment in myUFL

-Assist with annual faculty tenure and promotion process.

Academic Liaison

-Communicate with and serve as a liaison for students, faculty, other departments.

-Respond to telephone calls and emails from prospective students concerning academic programs in the department.

-Maintain SWES Advising inbox, answering, and directing academic inquires.

-Attend and table for on- and off-campus recruitment events, which may include travel to professional conferences to represent the department.

Normal Work Schedule: Monday through Friday, 8:00a.m.-5:00p.m.  There may be occasional travel for professional conferences and local student recruitment, as needed.
Expected Salary:

Up to $18.75, commensurate with education and experience.
Minimum Requirements:

High school diploma or equivalent and three years of relevant experience.
Preferred Qualifications:
Preference will be given to applicants who have prior work experience in an academic setting.
-Familiarity with Microsoft Office Programs (Outlook, Excel, Word)
-Knowledge of standard business formats for email, letters, and memos
-Knowledge of basic office procedures, filing systems, and ability to perform mathematical calculations.
-Ability to review and compile data for accuracy and completeness.
-Ability to work both independently and part of a team, work efficiently with good organizational skills.
-Ability to understand and apply UF/College/Dept. applicable rules, regulations, and procedures.
-Ability to plan, manage, and coordinate work assignments.
-Ability to communicate effectively verbally and in writing.
-Ability to establish and maintain effective working relationships with others.
Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, three (3) references, and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page  for more specific information.
Health Assessment Required: No

 


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